Senior Account Specialist

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📌 Core Information

🔹 Job Title: Senior Account Specialist

🔹 Company: SST Direct

🔹 Location: Gaithersburg, Maryland, United States

🔹 Job Type: On-site

🔹 Category: Design-Assist Specialty Contractor

🔹 Date Posted: Tue Apr 01 2025

🔹 Experience Level: 10+ years

🔹 Remote Status: Not available

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Comprehensive management of accounting systems within QuickBooks
• Interaction with project management for billing and compliance
• Financial reporting and analysis for project profitability
• Ensuring adherence to financial regulations and requirements

ASSUMPTION: The role requires a deep understanding of construction accounting practices due to its association with a design-assist specialty contractor.

📋 Key Responsibilities

✅ Full accounting system management using QuickBooks, including accounts and payroll management

✅ Invoice management—Ensuring timely approval and payment of vendor and subcontractor invoices

✅ Coordination with project management for monthly AIA billing, notarization, and lien release preparation

✅ Generating and discussing project profitability reports, job cost reports, and WIP reports with management

✅ Assisting subcontractors with certified payroll registration

✅ Financial records maintenance—Updating balance sheets, profit and loss statements, and cash flow statements

✅ Payroll and expense processing, including tax reporting

✅ Banking tasks such as account reconciliation and positive pay monitoring

✅ Insurance management—Handling audits and contract bond procurement

✅ Auditing accounts against contractual terms and schedules

ASSUMPTION: The responsibilities require interaction with project managers and executives, indicating a need for strong communication skills and adherence to deadlines.

🎯 Required Qualifications

Education: Minimum of a four-year degree in accounting, business, or a related discipline

Experience: 10+ years in construction accounting

Required Skills:

• Job cost accounting and financial statement analysis
• Proficiency in QuickBooks
• Complex billing and job costing understanding

Preferred Skills:

• Strong knowledge in project management and estimating interaction
• Capability in vendor and insurance management

ASSUMPTION: The emphasis on construction accounting suggests the employer values direct industry experience.

💰 Compensation & Benefits

Salary Range: $80,000.00 - $95,000.00 annually, depending on experience

Benefits:

• 401(k) retirement plan
• Comprehensive health, dental, and vision insurance
• Flexible spending accounts and disability insurance
• Generous paid time off policies

Working Hours: 8-hour shift, Monday to Friday

ASSUMPTION: The salary range reflects competitive compensation in the construction accounting sector considering the required level of expertise and experience.

📌 Applicant Insights

🔍 Company Context

Industry: Staffing and Recruiting

Company Size: 11-50 employees—small company atmosphere with potential for close-knit team dynamics

Founded: 2018

Company Description:

• Veteran/Minority owned national skilled trade staffing provider
• Specializes in staffing for multiple industries including Oil & Gas, Aerospace, and Commercial Construction
• Offers contract, temp-to-hire, and direct hire staffing solutions

Company Specialties:

• Skilled trade staffing across various industrial sectors
• Tailored recruiting solutions to meet diverse project needs
• Commitment to diversity and reliability in staffing

Company Website: Superior Skilled Trades

ASSUMPTION: The company’s emphasis on staffing suggests an environment where adaptability and versatility in recruiting are valued.

📊 Role Analysis

Career Level: Senior level—requiring extensive experience

Reporting Structure: Likely reports to the Owner/President or Project Executives given the involvement in high-level financial discussions

Work Arrangement: On-site role requiring daily physical presence in Gaithersburg

Growth Opportunities:

• Potential for leadership roles within the accounting department
• Opportunity to develop expertise in construction project financial management
• Possibility to influence strategic financial decisions

ASSUMPTION: The position’s strategic involvement suggests pathways for professional growth in financial leadership within the company.

🌍 Location & Work Environment

Office Type: Standard professional office setting within a construction company environment

Office Location(s): Gaithersburg, Maryland site

Geographic Context:

• Proximity to Washington D.C. offers rich professional networking opportunities
• Located within a diverse economic region with a robust construction market
• Access to a variety of urban amenities and regional business hubs

Work Schedule: Standard weekday working hours with potential for occasional extended hours based on project deadlines

ASSUMPTION: The location near major metropolitan areas underscores its importance for timely project collaboration.

💼 Interview & Application Insights

Typical Process:

• Initial resume screening
• Interview(s) with HR and department leads
• Technical skill assessment, potentially onsite

Key Assessment Areas:

• Technical proficiency in accounting software and practices
• Understanding of construction industry financial procedures
• Ability to communicate effectively with various project stakeholders

Application Tips:

• Highlight specific construction accounting experience
• Demonstrate knowledge of QuickBooks and other relevant software
• Emphasize ability to manage complex financial tasks and reporting

ATS Keywords: Construction Accounting, QuickBooks, AIA Billing, WIP Reporting

ASSUMPTION: The interview process likely prioritizes technical acumen and industry-specific experience.

🛠️ Tools & Technologies

• QuickBooks for financial management
• Microsoft Excel for data reporting and analysis
• Payroll and tax reporting software platforms

ASSUMPTION: The job predominantly utilizes QuickBooks and Excel, suggesting the importance of proficiency in these tools for successful performance.

👔 Cultural Fit Considerations

Company Values:

• Honesty and transparency in financial dealings
• Dedication to quality service and reliability
• Commitment to diversity and inclusion

Work Style:

• Detail-oriented and methodical in handling financial records
• Proactive in identifying and solving accounting discrepancies
• Collaborative with project teams for integrated financial operations

Self-Assessment Questions:

• Do I have a strong background in construction accounting?
• Am I proficient with QuickBooks and can manage complex billing scenarios?
• Am I comfortable working closely with project executives and managers?

ASSUMPTION: Cultural emphasis is likely placed on teamwork, reliability, and precision, given the company's values and industry.

⚠️ Potential Challenges

• Managing complex billing and auditing requirements
• Processing and organizing large volumes of financial data
• Ensuring compliance with contract terms and legal standards
• Handling time-sensitive tasks in a high-pressure environment

ASSUMPTION: Challenges are anticipated predominantly in the realm of maintaining accuracy under time constraints due to project deadlines.

📈 Similar Roles Comparison

• Typically requires strong precise financial management skills
• Opportunity for increased specialization within construction sectors
• Greater emphasis on project-based reporting and cost control

ASSUMPTION: Similar roles in the market often prioritize project-based financial oversight and detailed reporting capabilities.

📝 Sample Projects

• Managing the financial framework of a large-scale commercial construction project
• Overseeing bookkeeping for a multi-phase residential development
• Coordinating billing and invoicing for a series of industrial renovations

ASSUMPTION: The projects outlined would require strong organizational skills and keen financial oversight, touching upon all major responsibilities expected of this role.

❓ Key Questions to Ask During Interview

• What types of projects are currently in the pipeline, and how will my role support them?
• How does the company integrate accounting with project management?
• What are the primary challenges faced by your accounting team?
• What does success in this role look like during the first six months?
• Can you describe the career progression opportunities within the accounting team?

ASSUMPTION: These questions aid in understanding the role's scope, integration with team efforts, and potential career growth opportunities.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Email your resume and cover letter highlighting relevant experience
• Text “MD” to 321-418-6672 for immediate consideration
• Prepare for initial screening and interviews by reviewing your experience and expertise
• Stay updated on the status of your application through email or phone contact

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.

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