📌 Core Information
🔹 Job Title: Senior Client Account Billing Specialist (Global Law Firm)
🔹 Company: AM 100 Law (Hybrid)
🔹 Location: New York, NY
🔹 Job Type: Full-Time
🔹 Category: Legal
🔹 Date Posted: April 4, 2025
🔹 Experience Level: Mid-Senior level
🔹 Remote Status: On-site (Hybrid)
🚀 Job Overview
Key aspects of this role include:
- Handling complex billing and client analysis projects
- Managing client inquiries and requests
- Collaborating with internal and external teams
- Preparing bills and internal forms
- Managing partner billing and collection activities
- Tracking bill status and addressing issues
- Providing assistance to partners and clients regarding invoices
ASSUMPTION: This role requires a high level of attention to detail and strong organizational skills to manage complex billing processes and client relationships.
📋 Key Responsibilities
✅ Handle complex billing and client analysis projects
✅ Understand and respond to inquiries and requests made by clients, attorneys, and support staff
✅ Formulate strong work team relationships both internally and externally
✅ Prepare bills and internal forms including appropriate back-up required to process monthly reminder memos, A/R write-offs, retainer and on-account applications, etc.
✅ Handle assigned partner(s) billing and collection activity
✅ Handle time/cost transfers; investigate appropriateness of where entries should be billed
✅ Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
✅ Provide assistance to partners and clients regarding outstanding and/or short paid invoices
ASSUMPTION: The role may require working on tight deadlines and managing multiple projects simultaneously.
🎯 Required Qualifications
Education: Bachelor’s Degree required
Experience: 3+ years of billing experience within a law firm required
Required Skills:
- Proficient in MS Office (Word and Excel)
- Familiarity with Aderant, 3E, or Elite (a plus)
- Excellent interpersonal skills
- Ability to work effectively within a team environment and independently
- Adaptability to new assignments and deadlines in a fast-paced environment
Preferred Skills:
- Experience with legal billing software
- Knowledge of law firm billing processes
ASSUMPTION: Candidates with relevant experience in law firm billing may have an advantage in this role.
💰 Compensation & Benefits
Salary Range: $90,000 - $100,000 per year
Benefits:
- Paid Overtime
- Tuition Reimbursement
- Full Benefits
- Bonus
- 401K+
Working Hours: Full-time (40 hours/week) with potential for overtime
ASSUMPTION: The salary range provided is based on industry standards for a mid-senior level billing specialist role in the legal industry in New York.
📌 Applicant Insights
🔍 Company Context
Industry: Legal
Company Size: AM 100 Law is a mid-sized law firm with a hybrid work arrangement.
Founded: The company's founding date is not specified.
Company Description:
- AM 100 Law is a global law firm with a hybrid work arrangement.
- The company offers a comprehensive benefits package, including paid overtime, tuition reimbursement, full benefits, bonus, and 401K+.
- AM 100 Law values strong work team relationships both internally and externally.
Company Specialties:
- Legal Billing
- Client Analysis
- Partner Billing and Collection
Company Website: kaysearchgroup.com
ASSUMPTION: AM 100 Law is a well-established law firm with a strong focus on client relationships and billing processes.
📊 Role Analysis
Career Level: Mid-Senior level
Reporting Structure: The Senior Client Account Billing Specialist reports directly to the Billing Manager.
Work Arrangement: Hybrid (on-site with flexibility for remote work)
Growth Opportunities:
- Potential career progression to Billing Manager or similar roles
- Expanding skills and knowledge in legal billing and client analysis
- Opportunities to work on high-profile cases and clients
ASSUMPTION: This role offers growth opportunities for candidates looking to advance their careers in legal billing and client analysis.
🌍 Location & Work Environment
Office Type: Hybrid (on-site with remote flexibility)
Office Location(s): New York, NY
Geographic Context:
- New York is a major legal hub with numerous law firms and corporate clients.
- The city offers a diverse range of cultural, entertainment, and dining options.
- New York has a competitive job market, with many opportunities for career growth and networking.
Work Schedule: Full-time (40 hours/week) with potential for overtime
ASSUMPTION: The hybrid work arrangement offers flexibility for employees who prefer a combination of on-site and remote work.
💼 Interview & Application Insights
Typical Process:
- Online application and resume submission
- Phone or video screening with the Hiring Manager
- In-person or virtual interview with the Billing Manager and other team members
- Background check and offer extension
Key Assessment Areas:
- Billing and client analysis skills
- Interpersonal and communication skills
- Problem-solving and adaptability
- Attention to detail and organizational skills
Application Tips:
- Highlight relevant experience in law firm billing and client analysis
- Tailor your resume and cover letter to emphasize skills and experiences that match the job requirements
- Prepare for behavioral interview questions that focus on problem-solving, teamwork, and adaptability
ATS Keywords: Billing, Client Analysis, Law Firm, Partner Billing, Collection, MS Office, Aderant, 3E, Elite
ASSUMPTION: The application process may vary depending on the specific needs of the hiring team and the number of applicants.
🛠️ Tools & Technologies
- MS Office (Word, Excel)
- Aderant, 3E, or Elite (preferred)
- Legal billing software (if applicable)
ASSUMPTION: Familiarity with Aderant, 3E, or Elite is a plus but not required for this role.
👔 Cultural Fit Considerations
Company Values:
- Client-focused
- Collaborative
- Adaptable
- Attention to detail
Work Style:
- Team-oriented
- Adaptable to changing priorities and deadlines
- Strong communication and interpersonal skills
- Ability to work independently and manage multiple projects
Self-Assessment Questions:
- Do you have experience working in a law firm or a similar environment?
- Are you comfortable working in a fast-paced, highly demanding environment?
- Do you possess strong interpersonal skills and the ability to work effectively within a team?
ASSUMPTION: Candidates who align with the company's values and work style will be more likely to succeed in this role.
⚠️ Potential Challenges
- Managing complex billing and client analysis projects under tight deadlines
- Adapting to new assignments and priorities in a fast-paced environment
- Working with multiple stakeholders, including clients, attorneys, and support staff
- Navigating the competitive job market in New York
ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and effective communication.
📈 Similar Roles Comparison
- This role is similar to other Senior Client Account Billing Specialist positions in law firms, but may have different reporting structures and work arrangements depending on the specific firm.
- In the legal industry, billing specialists play a crucial role in managing client relationships and ensuring accurate and timely invoicing.
- Career paths for billing specialists may include progression to Billing Manager or similar roles, or transition to other areas of the law firm, such as practice management or business development.
ASSUMPTION: This role offers a unique opportunity to work in a global law firm with a hybrid work arrangement and a comprehensive benefits package.
📝 Sample Projects
- Managing the billing process for a high-profile case, including tracking time and costs, preparing invoices, and ensuring timely payment
- Conducting a client analysis to identify trends and opportunities for improved billing efficiency and accuracy
- Collaborating with attorneys and support staff to ensure accurate and timely invoicing for multiple cases
ASSUMPTION: These sample projects are intended to provide insight into the types of tasks and responsibilities associated with this role.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
- How does this role fit into the overall billing and collections process at the firm?
- What opportunities are there for professional development and growth within the billing department and the firm as a whole?
- How does the firm support work-life balance for employees in this role?
- What are the most important priorities for this role in the first 90 days?
ASSUMPTION: Asking thoughtful questions during the interview process demonstrates your interest in the role and your commitment to success.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant experience in law firm billing and client analysis
- Prepare for behavioral interview questions that focus on problem-solving, teamwork, and adaptability
- If applicable, prepare examples of your billing and client analysis work to demonstrate your skills
- Follow up with the Hiring Manager one week after submitting your application to express your continued interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
