📌 Core Information
🔹 Job Title: Senior Marketing Specialist, Proposal
🔹 Company: TYLin
🔹 Location: Ontario, CA
🔹 Job Type: Full-Time, Hybrid
🔹 Category: Marketing
🔹 Date Posted: July 10, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site with hybrid flexibility
🚀 Job Overview
Key aspects of this role include:
- Developing high-quality, strategic proposals that drive growth and reinforce TYLin’s reputation.
- Collaborating with technical leaders and cross-functional teams to create market-leading content.
- Supervising Marketing Assistants or Coordinators to ensure quality and timely delivery of support materials.
- Researching target markets, sectors, and clients to inform strategic pursuits.
- Working in a dynamic, fast-paced environment with tight deadlines and a focus on accuracy and attention to detail.
ASSUMPTION: This role requires strong organizational skills, adaptability, and the ability to manage multiple projects simultaneously.
📋 Key Responsibilities
✅ Lead and contribute to the full lifecycle of proposal development, including scheduling, facilitating meetings, content development, coordination, compliance checks, and quality assurance.
✅ Write, revise, and edit content with a focus on clarity, grammar, consistency, and technical accuracy, ensuring adherence to the Canadian Press (CP) Style Guide, corporate brand standards, and client-specific instructions.
✅ Customize proposal materials such as project organization charts, technical narratives, executive summaries, resumes, cover letters, and other supporting documents tailored to each opportunity.
✅ Develop and maintain a library of marketing collateral, including staff resumes, project sheets, boilerplate content, presentations, brochures, award submissions, and other corporate literature.
✅ Ensure proper file management and storage of all materials per corporate standards and best practices.
✅ Partner with technical teams to conceptualize and produce visually engaging and informative marketing collateral.
✅ Research target markets, sectors, and clients, and share insights across teams to support strategic pursuits.
✅ Work collaboratively with regional and global marketing teams to continually enhance the quality, consistency, and effectiveness of proposal and marketing deliverables.
✅ Perform additional marketing support activities and special projects as assigned.
ASSUMPTION: This role may require occasional travel to client sites or other TYLin offices for meetings, presentations, or project kickoffs.
🎯 Required Qualifications
Education: Post-secondary education in marketing, communications, journalism, or a related field.
Experience: Minimum 3 years of relevant experience in technical writing, editing, or proposal coordination, with a strong asset in prior experience in the Architecture, Engineering, and Construction (AEC) industry.
Required Skills:
- Exceptional organizational skills and the ability to manage multiple projects and deadlines in a fast-paced, deadline-driven environment.
- Strong command of grammar, syntax, and writing mechanics, with experience editing and proofreading for clarity, tone, and consistency.
- Advanced proficiency in Microsoft Word, with strong working knowledge of Excel, PowerPoint, Outlook, and Teams.
- Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat) and Deltek Vision CRM is considered an asset.
- Strong verbal communication skills and the ability to work effectively with internal teams, leadership, and external stakeholders.
- Self-motivated and resourceful, able to work independently while contributing as a collaborative team member.
- Client-focused mindset with a commitment to delivering high-quality, tailored solutions.
- A high level of professional integrity demonstrates ethical decision-making and accountability.
- Demonstrated commitment to equity, diversity, inclusion, and success in collaborative, cross-disciplinary teams.
Preferred Skills:
- Familiarity with the Canadian Press (CP) Style Guide and corporate brand standards.
- Experience working with Requests for Proposals (RFPs) and Statements of Qualifications (SOQs).
ASSUMPTION: Candidates with experience in the AEC industry may have a competitive advantage in understanding the unique requirements and nuances of proposal development in this sector.
💰 Compensation & Benefits
Salary Range: $85,000 - $105,000 annually
Benefits:
- Extensive medical, disability, and life insurance coverage
- Continuing education benefits
- Paid time off
- Employee assistance program
- Retirement savings plan with company matching contributions
Working Hours: Full-time, hybrid work arrangement with a flexible schedule
ASSUMPTION: The salary range provided is based on market research and internal equity considerations. The final offer may vary depending on the candidate's qualifications and experience.
📌 Applicant Insights
🔍 Company Context
Industry: TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market.
Company Size: TYLin has over 3,000 employees throughout the Americas, Asia, and Europe, making it a large organization with significant resources and opportunities for career growth.
Founded: TYLin was founded in 1954 and has since grown into a leading provider of infrastructure solutions, with a strong reputation for technical excellence and innovation.
Company Description:
- TYLin provides infrastructure solutions that connect and elevate communities, enhancing conventional designs with smarter, more resilient systems.
- The company connects gridlocked populations with better means of mobility and stewards precious resources with more sustainable solutions.
- TYLin solves its clients’ unique challenges with innovative and technically advanced approaches, delivering high-quality, tailored solutions.
Company Specialties:
- Design
- Architecture
- Code Services
- Construction Engineering & Inspection
- Construction Management
- Construction Phase Services
- Planning
- Program Management
- Environmental
- Seismic Analysis & Design
- Structural Engineering
- Water Resources
- Wastewater
- and Drinking Water
Company Website: http://www.tylin.com
ASSUMPTION: TYLin’s extensive experience and global presence make it an attractive employer for candidates seeking a stable, well-established organization with opportunities for international exposure and career growth.
📊 Role Analysis
Career Level: This role is at the senior specialist level, indicating significant experience and expertise in proposal development and marketing within the AEC industry.
Reporting Structure: The Senior Marketing Specialist, Proposal will report directly to the Marketing Manager and collaborate with various teams, including technical leaders and cross-functional teams.
Work Arrangement: This is a hybrid role, with a combination of on-site and remote work, offering flexibility and a balance between office collaboration and remote productivity.
Growth Opportunities:
- Potential to supervise Marketing Assistants or Coordinators and contribute to their professional development.
- Opportunities to work on high-profile, complex projects and gain exposure to diverse aspects of the infrastructure industry.
- Possibility to advance to a management role or take on additional responsibilities as the company grows and evolves.
ASSUMPTION: Success in this role may lead to increased responsibilities, promotions, or opportunities to transition into related fields within the marketing or infrastructure industries.
🌍 Location & Work Environment
Office Type: TYLin’s Ontario office is a modern, collaborative workspace designed to facilitate teamwork and innovation.
Office Location(s): 3633 East Inland Empire Boulevard, Suite 900, Ontario, CA 91764
Geographic Context:
- Ontario, CA is located in the Inland Empire region of Southern California, approximately 35 miles east of downtown Los Angeles.
- The area offers a mix of urban and suburban environments, with a diverse population and a range of cultural, recreational, and entertainment options.
- Ontario International Airport (ONT) is conveniently located nearby, providing easy access to domestic and international travel.
Work Schedule: The hybrid work arrangement offers flexibility in scheduling, allowing employees to balance their work and personal lives more effectively.
ASSUMPTION: The Ontario office provides a dynamic, multicultural work environment that reflects the diversity of the region and the global nature of TYLin’s projects.
💼 Interview & Application Insights
Typical Process:
- Online application review and resume screening
- Phone or video screening with the hiring manager
- In-depth behavioral and technical interviews with relevant team members
- Final interview with the Marketing Manager or another senior leader
- Background check and reference check (if applicable)
- Job offer and onboarding
Key Assessment Areas:
- Proposal development and writing skills
- Organizational skills and ability to manage multiple projects
- Adaptability and problem-solving skills
- Collaboration and communication skills
- Industry-specific knowledge and understanding of the AEC sector
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills, experiences, and accomplishments that match the job requirements.
- Showcase your understanding of the AEC industry and TYLin’s unique value proposition.
- Demonstrate your ability to manage multiple projects and deadlines in a fast-paced environment.
- Prepare examples of your proposal development work, including writing samples, editing examples, or project case studies.
- Follow up with the hiring manager or recruiter after your interview to express your interest in the role and reiterate your qualifications.
ATS Keywords: Proposal development, marketing specialist, technical writing, editing, AEC industry, hybrid work, project management, collaboration, communication, attention to detail, Microsoft Office, Adobe Creative Suite, Deltek Vision CRM
ASSUMPTION: TYLin uses an Applicant Tracking System (ATS) to manage job applications, so including relevant keywords in your resume and cover letter can help your application stand out and increase the likelihood of being selected for an interview.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat)
- Deltek Vision CRM
- Project management tools (e.g., Asana, Trello, Jira)
- Collaboration and communication platforms (e.g., Microsoft Teams, Slack)
ASSUMPTION: Familiarity with these tools and technologies is essential for success in this role, as they are integral to the proposal development process and collaboration with internal teams.
👔 Cultural Fit Considerations
Company Values:
- Integrity
- Excellence
- Innovation
- Collaboration
- Sustainability
- Diversity, Equity, and Inclusion
Work Style:
- TYLin values a dynamic, fast-paced work environment with a focus on teamwork, collaboration, and open communication.
- The company encourages continuous learning, professional development, and a growth mindset.
- TYLin fosters a culture of diversity, equity, and inclusion, where all employees feel valued and respected.
Self-Assessment Questions:
- Do you have experience working in the AEC industry, and how have you contributed to proposal development efforts in this context?
- How do you manage multiple projects and deadlines in a fast-paced environment, and can you provide an example of a successful project you’ve led or contributed to?
- How do you approach collaboration and communication with internal teams, leadership, and external stakeholders, and can you share an example of a challenging situation you’ve navigated?
ASSUMPTION: Success in this role requires a strong cultural fit with TYLin’s values and work style, as well as the ability to thrive in a dynamic, collaborative environment.
⚠️ Potential Challenges
- Managing multiple projects and deadlines in a fast-paced environment can be stressful and require strong organizational skills and time management.
- The AEC industry can be competitive, and proposal development can be a high-stakes process with significant pressure to succeed.
- Occasional travel may be required for client meetings, project kickoffs, or presentations, which can disrupt work-life balance.
- The hybrid work arrangement may present challenges in maintaining productivity and focus in a remote work environment.
ASSUMPTION: Success in this role requires strong organizational skills, adaptability, and the ability to manage multiple projects simultaneously while maintaining a high level of productivity and attention to detail.
📈 Similar Roles Comparison
- TYLin’s Senior Marketing Specialist, Proposal role differs from related positions in other industries in its focus on the AEC sector and the unique requirements of proposal development in this context.
- Compared to other marketing roles within the AEC industry, this position emphasizes technical writing, editing, and project management skills, with a strong focus on attention to detail and quality assurance.
- Career paths in proposal development can vary, with opportunities to transition into related fields such as business development, marketing management, or technical writing and editing roles.
ASSUMPTION: Candidates with experience in the AEC industry may have a competitive advantage in understanding the unique requirements and nuances of proposal development in this sector.
📝 Sample Projects
- Developing a comprehensive proposal for a major infrastructure project, including technical narratives, executive summaries, resumes, cover letters, and supporting documents tailored to the client’s specific requirements.
- Creating a library of marketing collateral, including staff resumes, project sheets, boilerplate content, presentations, brochures, award submissions, and other corporate literature, ensuring consistency with TYLin’s brand standards and guidelines.
- Researching target markets, sectors, and clients to inform strategic pursuits, and developing insights reports to support business development efforts.
ASSUMPTION: Success in this role requires a strong understanding of TYLin’s brand, values, and unique selling propositions, as well as the ability to create compelling, tailored content that resonates with clients and differentiates the company in the competitive AEC landscape.
❓ Key Questions to Ask During Interview
- What are the most significant challenges facing the proposal team currently, and how can this role contribute to addressing them?
- How does the Marketing Manager support the professional development and growth of team members, and what opportunities exist for advancement within the marketing department or the company as a whole?
- What is the typical timeline for proposal development, from kickoff to submission, and how is this managed within the team?
- How does TYLin differentiate itself from other engineering firms in the AEC industry, and what role does the proposal team play in communicating this unique value proposition to clients?
- What is the company’s approach to work-life balance, and how does the hybrid work arrangement support this?
ASSUMPTION: Asking thoughtful, insightful questions during the interview demonstrates your interest in the role and provides valuable information about the company, its culture, and the team dynamics.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant skills, experiences, and accomplishments that match the job requirements.
- Prepare examples of your proposal development work, including writing samples, editing examples, or project case studies.
- Follow up with the hiring manager or recruiter after your interview to express your interest in the role and reiterate your qualifications.
- If selected for the position, be prepared to provide references and complete a background check.
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
