📌 Core Information
🔹 Job Title: Team Assistant Communications (f/m/div)
🔹 Company: Infineon
🔹 Location: Porto, Portugal
🔹 Job Type: Full-Time
🔹 Category: Administrative
🔹 Date Posted: May 7, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Providing comprehensive administrative support to the Global Communications Services team
- Coordinating workshop and meeting schedules, rooms, service providers, and participants
- Handling requests from internal and external contacts
- Creating and revising presentations, documents, and minutes in English
- Organizing travel planning and accounting for team members' business trips
ASSUMPTION: This role requires strong organizational skills, multitasking, and the ability to work effectively with various teams and stakeholders.
📋 Key Responsibilities
✅ Coordinate workshop and meeting schedules, rooms, service providers, and participants for the Global Communication Services team and CP teams at headquarters in Munich
✅ Provide on-site organizational support for events (e.g., reception and support for guests, organizational support for catering, reception and service provider management)
✅ Handle requests from internal and external contacts, e.g., external partners or other in-house departments
✅ Create and revise presentations, documents, and minutes in English
✅ Organize travel planning and accounting for team members' business trips
✅ Support the team's intranet presence
✅ Perform commercial and administrative tasks, such as ordering external and agency services, handling computers and telephones, tool access, and administrative onboarding of new team members
✅ Oversee cross-functional issues, such as managing network drive permissions and structures, etc.
ASSUMPTION: The role may require occasional overtime, especially during high-volume event periods.
🎯 Required Qualifications
Education: Training in administrative functions, office communications administrator, industrial assistant, or a similar qualification
Experience: 3 to 5 years of specialized professional experience as a team or management assistant
Required Skills:
- Strong knowledge of common MS Office tools and new software tools; knowledge of SAP or SharePoint is a plus
- Quick comprehension and organizational skills
- Excellent communication skills for dealing with internal and external customers as well as in confident interaction between all hierarchical levels, with necessary discretion
- An independent, structured, and process-oriented working style
- Fluent in English, German is a plus
Preferred Skills:
- Experience working in a multinational corporation
- Knowledge of the semiconductor industry
ASSUMPTION: Candidates with experience in a similar role within a corporate environment will have a strong advantage.
💰 Compensation & Benefits
Salary Range: €25,000 - €35,000 per year (estimate based on market research for similar roles in Portugal)
Benefits:
- Health insurance
- Retirement savings plan
- Employee discounts on Infineon products
- Flexible working hours
Working Hours: Full-time, 40 hours per week, with flexibility for occasional overtime
ASSUMPTION: The salary range provided is an estimate and may vary based on the candidate's experience and qualifications.
📌 Applicant Insights
🔍 Company Context
Industry: Semiconductor Manufacturing
Company Size: 10,001+ employees
Founded: 1983
Company Description:
- Infineon Technologies is a global leader in semiconductor solutions for power systems and IoT, enabling game-changing solutions for green and efficient energy, clean and safe mobility, as well as smart and secure IoT
- The company is committed to driving decarbonization and digitalization, making life easier, safer, and greener
- Infineon offers a working environment characterized by trust, openness, respect, and tolerance, committed to giving all applicants and employees equal opportunities
Company Specialties:
- Energy Efficiency
- Mobility
- Security
- Decarbonization
- Digitalization
- Internet of Things
Company Website: infineon.com
ASSUMPTION: Infineon is a large, multinational corporation with a strong focus on innovation and sustainability.
📊 Role Analysis
Career Level: Mid-level administrative role with potential for growth within the organization
Reporting Structure: Reports to the Global Communications Services team and works closely with the CP teams at headquarters in Munich
Work Arrangement: On-site, full-time position with occasional overtime as needed
Growth Opportunities:
- Progression to a senior administrative role within the company
- Expansion of responsibilities based on performance and company needs
ASSUMPTION: This role offers opportunities for professional development and growth within the organization.
🌍 Location & Work Environment
Office Type: Modern, collaborative office space with state-of-the-art technology and amenities
Office Location(s): Porto, Portugal
Geographic Context:
- Porto is the second-largest city in Portugal, known for its historic architecture, vibrant culture, and high quality of life
- The office is located in the heart of the city, with easy access to public transportation and nearby amenities
- The region offers a mild Mediterranean climate, with warm, dry summers and cool, wet winters
Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM, with a one-hour lunch break
ASSUMPTION: The work environment is dynamic, multicultural, and focused on collaboration and innovation.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screening
- In-person or video interview with the hiring manager and team members
- Background check and onboarding
Key Assessment Areas:
- Administrative skills and experience
- Communication and interpersonal skills
- Problem-solving and multitasking abilities
- Cultural fit and alignment with company values
Application Tips:
- Tailor your resume to highlight relevant administrative experience and skills
- Prepare examples of your event coordination, meeting scheduling, and travel planning experiences
- Demonstrate your proficiency in MS Office tools and any relevant industry-specific software
- Showcase your ability to work effectively with diverse teams and stakeholders
ATS Keywords: Administrative Assistant, Team Assistant, Event Coordination, Meeting Scheduling, Travel Planning, MS Office, SAP, SharePoint, Communication Skills, Problem-Solving, Multitasking
ASSUMPTION: The application process may vary based on the specific hiring manager or team's preferences.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- SAP or similar ERP system
- SharePoint or similar intranet platform
- Event management software (e.g., Cvent, Eventbrite)
- Travel management software (e.g., Concur, Egencia)
ASSUMPTION: The specific tools and technologies used may vary based on the team's preferences and the company's standards.
👔 Cultural Fit Considerations
Company Values:
- Innovation
- Sustainability
- Collaboration
- Responsibility
- Performance
Work Style:
- Dynamic and fast-paced
- Collaborative and team-oriented
- Results-driven and focused on continuous improvement
Self-Assessment Questions:
- Do you thrive in a fast-paced, dynamic environment?
- Are you comfortable working with diverse teams and stakeholders?
- Do you have strong organizational skills and the ability to multitask effectively?
- Are you committed to driving innovation and sustainability?
ASSUMPTION: Candidates who align with Infineon's values and work style will be a strong fit for the company and this role.
⚠️ Potential Challenges
- Occasional overtime during high-volume event periods
- Working with diverse teams and stakeholders, requiring strong communication and interpersonal skills
- Managing multiple tasks and priorities effectively
- Adapting to a fast-paced, dynamic work environment
ASSUMPTION: These challenges can be overcome with strong organizational skills, effective communication, and a results-driven attitude.
📈 Similar Roles Comparison
- Compared to other administrative roles, this position offers a unique opportunity to work within a global communications team and support the company's mission to drive decarbonization and digitalization
- This role requires a higher level of event coordination and travel planning experience than similar administrative positions
- Career progression opportunities within the company are comparable to other administrative roles, with potential for growth based on performance and company needs
ASSUMPTION: This role offers a unique blend of administrative responsibilities and the opportunity to contribute to the company's global mission.
📝 Sample Projects
- Coordinating a large-scale international conference, including scheduling, vendor management, and on-site support
- Managing the onboarding process for new team members, including tool access, administrative support, and orientation
- Creating and maintaining the team's intranet presence, including updates, news, and resources
ASSUMPTION: These sample projects illustrate the diverse range of responsibilities and the opportunity to make a significant impact in the role.
❓ Key Questions to Ask During Interview
- What are the key priorities for this role in the first 30, 60, and 90 days?
- How does this role support the company's mission to drive decarbonization and digitalization?
- What opportunities are there for professional development and growth within the company?
- How does the team collaborate and communicate effectively, given the global nature of the organization?
- What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
ASSUMPTION: Asking thoughtful, insightful questions demonstrates your interest in the role and commitment to success.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume to highlight relevant administrative experience and skills, including any experience with event coordination, meeting scheduling, and travel planning
- Prepare a cover letter explaining your interest in the role and how your skills and experience make you a strong fit
- If applicable, prepare examples of your event coordination, meeting scheduling, and travel planning experiences to discuss during the interview
- Follow up with the hiring manager, Regan Lottering, one week after submitting your application to express your continued interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
