Virtual Assistant - Commercial Real Estate Operations & Marketing

📌 Core Information

🔹 Job Title: Virtual Assistant - Commercial Real Estate Operations & Marketing

🔹 Company: Pavago

🔹 Location: Mexico (Remote)

🔹 Job Type: Full-Time

🔹 Category: Virtual Assistant, Real Estate

🔹 Date Posted: May 27, 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: Remote (Eastern Time Hours)

🚀 Job Overview

Key aspects of this role include:

• Providing operational and marketing support to a growing commercial real estate investment company
• Deal sourcing, analysis, and initial property research
• CRM management and file organization
• Marketing and branding support, including social media management and email campaigns
• Special projects and general administrative support

ASSUMPTION: This role requires a high level of organization, multitasking, and adaptability. The ideal candidate will be comfortable working independently and juggling multiple responsibilities.

📋 Key Responsibilities

✅ Deal Sourcing & Analysis: Search for commercial real estate deals, input key information into CRM, conduct initial property and market research, and prepare Letters of Intent.

✅ CRM & File Management: Maintain and update investor CRM systems, organize deal files in Google Drive, and track deal status.

✅ Marketing & Branding Support: Draft and schedule social media content, assist with newsletters and email campaigns, prepare pitch decks and webinar presentations, and manage company websites and LinkedIn profiles.

✅ Special Projects: Research AI tools for operational efficiency and provide general administrative support as needed.

ASSUMPTION: The role may evolve over time as the company grows and its needs change.

🎯 Required Qualifications

Education: Bachelor's degree in Business, Marketing, Real Estate, or a related field (or equivalent experience)

Experience: 0-2 years of experience in real estate, virtual assistance, or a related field

Required Skills:

• Strong written and verbal communication skills in English
• Proficiency with Google Workspace (Docs, Sheets, Drive)
• Experience using CRM systems (HubSpot, Salesforce, or real estate-specific CRMs)
• High attention to detail and strong organizational abilities
• Self-motivated with the ability to work independently
• Availability to work full-time during Eastern Time (US) business hours

Preferred Skills:

• Familiarity with commercial real estate
• Experience with real estate-specific CRMs
• Working knowledge of tools such as Canva, Mailchimp, Zoom, Slack, and AI writing assistants like GPT

ASSUMPTION: While not explicitly stated, familiarity with commercial real estate and relevant tools is highly desirable for this role.

💰 Compensation & Benefits

Salary Range: $25,000 - $35,000 USD per year (Estimated based on industry standards for virtual assistant roles in Mexico)

Benefits:

• Opportunity to work remotely with a growing, international company
• Exposure to the commercial real estate industry and investment processes
• Potential for career growth and professional development

Working Hours: Full-time, Eastern Time (US) business hours

ASSUMPTION: The salary range is an estimate based on industry standards for virtual assistant roles in Mexico. The actual salary may vary depending on the candidate's experience and skills.

📌 Applicant Insights

🔍 Company Context

Industry: Pavago is a staffing and recruiting company that specializes in connecting businesses with international talent. They focus on affordability, global reach, and localized growth.

Company Size: Pavago is a small company with 2-10 employees, which means applicants can expect a close-knit team and the opportunity to make a significant impact.

Founded: Pavago was founded in 2021, and they are headquartered in Meridian, Idaho, USA.

Company Description:

• Pavago believes in a borderless future where businesses can access exceptional international talent at a lower cost
• They help businesses grow by integrating international insights and expertise into their operations
• Pavago's mission is to connect businesses with the best global talent to fuel their local growth

Company Specialties:

• Staffing and Recruiting
• International Talent Acquisition
• Global Business Growth

Company Website: https://pavago.co

ASSUMPTION: Pavago's focus on international talent acquisition may result in a diverse and global team, offering applicants the opportunity to work with colleagues from various backgrounds.

📊 Role Analysis

Career Level: This role is suitable for early-career professionals or recent graduates looking to gain experience in real estate, virtual assistance, or a related field.

Reporting Structure: The Virtual Assistant will report directly to the US-based company and work closely with Pavago's team for onboarding and support.

Work Arrangement: This is a remote, full-time position with Eastern Time (US) business hours.

Growth Opportunities:

• As the company grows, there may be opportunities for career advancement within Pavago or the US-based company
• Applicants can gain valuable experience in commercial real estate, virtual assistance, and international business
• The role may evolve over time, offering opportunities to take on new responsibilities and develop new skills

ASSUMPTION: Growth opportunities will depend on the company's growth trajectory and the applicant's performance and interests.

🌍 Location & Work Environment

Office Type: Remote (Applicants must be based in Mexico)

Office Location(s): Mexico (Remote)

Geographic Context:

• Mexico is the largest Spanish-speaking country in the Americas, with a diverse culture and vibrant business environment
• Applicants should be comfortable working in a remote, international team and communicating in English
• Mexico has a time zone advantage for working with US-based companies, as it is in the Central Time Zone (CT) during standard time

Work Schedule: Full-time, Eastern Time (US) business hours

ASSUMPTION: Applicants should be comfortable working in a remote environment and have a stable internet connection for video calls and virtual meetings.

💼 Interview & Application Insights

Typical Process:

• Application Submission
• DISC Assessment
• Zoom Interview with Pavago's Team
• Final Zoom Interview with the US Company
• Offer Letter & Onboarding

Key Assessment Areas:

• Communication and language skills
• Organizational skills and attention to detail
• Problem-solving and analytical skills
• Cultural fit and adaptability

Application Tips:

• Tailor your resume and cover letter to highlight relevant skills and experiences for this role
• Demonstrate your familiarity with commercial real estate and relevant tools in your application materials
• Prepare for the DISC Assessment by researching the four primary behavioral styles (Dominance, Inducement, Submission, and Compliance)

ATS Keywords: Virtual Assistant, Real Estate, CRM Systems, Digital Marketing, Research, Social Media Management, Email Campaigns, Data Analysis, Organizational Skills, Communication Skills, Google Workspace, Attention to Detail, Self-Motivation, Proactivity, Tech Savvy, Presentation Skills

ASSUMPTION: The interview process may vary depending on the US company's specific hiring needs and timeline.

🛠️ Tools & Technologies

• Google Workspace (Docs, Sheets, Drive)
• CRM Systems (HubSpot, Salesforce, or real estate-specific CRMs)
• Canva or PowerPoint
• Mailchimp or ActiveCampaign
• Zoom
• Slack
• AI writing assistants like GPT

ASSUMPTION: The specific tools and technologies used may evolve over time as the company grows and its needs change.

👔 Cultural Fit Considerations

Company Values:

• Affordability: Pavago focuses on providing exceptional talent at a lower cost
• Global Reach: They have a vast network spanning across continents
• Localized Growth: Pavago integrates international insights and expertise to fuel local business growth

Work Style:

• Proactive and analytical, with the ability to juggle multiple responsibilities with minimal oversight
• Strong organizational skills and attention to detail
• Comfortable working in a fast-paced, entrepreneurial environment

Self-Assessment Questions:

• Do you have strong written and verbal communication skills in English?
• Are you comfortable working remotely and communicating with international colleagues?
• Do you have a proactive and analytical mindset, with the ability to juggle multiple responsibilities?
• Are you familiar with commercial real estate and relevant tools?

ASSUMPTION: Applicants should assess their fit with Pavago's company values and work style before applying to ensure a successful and enjoyable work experience.

⚠️ Potential Challenges

• Working remotely may require self-discipline and time management skills to maintain productivity
• Applicants may face language barriers or cultural differences when working with international colleagues
• The role may require working with sensitive or confidential information, demanding a high level of discretion and professionalism
• As a small company, Pavago may have limited resources for training and development, requiring applicants to be proactive in seeking out learning opportunities

ASSUMPTION: Applicants should carefully consider these potential challenges and assess their ability to overcome them before applying.

📈 Similar Roles Comparison

• This role is similar to other virtual assistant positions, but with a focus on commercial real estate operations and marketing
• Unlike many virtual assistant roles, this position offers exposure to the commercial real estate investment process and the opportunity to work with an international team
• Career progression may involve moving into a more specialized role within the real estate industry or taking on additional responsibilities within Pavago

ASSUMPTION: Applicants should research similar roles and consider their career goals when deciding whether this position is the right fit for them.

📝 Sample Projects

• Preparing a comprehensive deal analysis report, including market research, tenant company analysis, and financial projections
• Managing a social media campaign to promote a new commercial real estate investment, including creating engaging content and scheduling posts
• Researching and implementing an AI tool to enhance operational efficiency, such as automating data entry or generating reports

ASSUMPTION: Sample projects may vary depending on the specific needs of the US company and Pavago's team.

❓ Key Questions to Ask During Interview

• What are the most important priorities for this role in the first 30 days?
• How does this role fit into the overall organizational structure, and who will I be working with?
• What are the key performance indicators (KPIs) for this role, and how will my progress be measured?
• What opportunities are there for professional development and growth within Pavago or the US company?
• How does Pavago support its remote employees, and what resources are available to help me succeed in this role?

ASSUMPTION: Applicants should ask thoughtful questions that demonstrate their interest in the role and eagerness to contribute to the company's success.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant skills and experiences for this role
• Prepare for the DISC Assessment by researching the four primary behavioral styles
• If selected for an interview, practice common interview questions and prepare examples of your relevant experiences and achievements
• Follow up with Pavago's team after the interview to express your appreciation and reiterate your interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.