Virtual Assistant - Commercial Real Estate Operations & Marketing

📌 Core Information

🔹 Job Title: Virtual Assistant - Commercial Real Estate Operations & Marketing

🔹 Company: Pavago

🔹 Location: South Africa (Remote)

🔹 Job Type: Full-Time

🔹 Category: Real Estate

🔹 Date Posted: May 27, 2025

🔹 Experience Level: Entry to Mid-Level

🔹 Remote Status: Fully Remote

🚀 Job Overview

Key aspects of this role include:

• Providing operational and marketing support to a growing commercial real estate investment company
• Managing deal sourcing, analysis, and CRM systems
• Assisting with marketing efforts, including social media management and email campaigns
• Contributing to special projects and general administrative tasks

ASSUMPTION: This role requires a high level of organization, multitasking, and adaptability to thrive in a fast-paced, entrepreneurial environment.

📋 Key Responsibilities

✅ Deal Sourcing & Analysis: Research and input on-market commercial real estate deals into the CRM, conduct property and market research, prepare Letters of Intent (LOIs), and call local property managers for multifamily deals.

✅ CRM & File Management: Maintain and update investor CRM systems, organize deal files and due diligence documentation, and track the status of active and completed deals.

✅ Marketing & Branding Support: Draft and schedule social media content, assist with newsletters and email campaigns, prepare pitch decks and webinar presentations, manage company websites and LinkedIn profiles, and coordinate direct mail campaigns.

✅ Special Projects: Research and summarize AI tools for operational efficiency and provide general administrative support as needed.

ASSUMPTION: The role may evolve and expand based on the company's growth and changing needs.

🎯 Required Qualifications

Education: No specific degree required, but relevant coursework or certifications in real estate, marketing, or a related field would be an asset.

Experience: 0-2 years of experience in real estate, virtual assistance, or a related field. Familiarity with commercial real estate is a major plus.

Required Skills:

• Strong written and verbal communication skills in English
• Proficiency with Google Workspace (Docs, Sheets, Drive)
• Experience using CRM systems (HubSpot, Salesforce, or real estate-specific CRMs)
• High attention to detail and strong organizational abilities
• Self-motivated with the ability to work independently
• Availability to work full-time during Eastern Time (US) business hours

Preferred Skills:

• Familiarity with commercial real estate
• Working knowledge of tools such as Canva or PowerPoint, Mailchimp or ActiveCampaign, Zoom, Slack, and AI writing assistants like GPT

ASSUMPTION: Candidates with a background in real estate or marketing may have an advantage in this role.

💰 Compensation & Benefits

Salary Range: The salary range for this role is estimated to be between $25,000 - $35,000 USD per year, based on industry standards for entry to mid-level virtual assistants in South Africa. This is an estimate and the actual salary may vary based on experience and performance.

Benefits:

• Flexible work hours and remote work arrangement
• Opportunities for professional growth and development
• Potential for performance-based bonuses

Working Hours: Full-time, Eastern Time (US) business hours

ASSUMPTION: The salary range provided is an estimate and may vary based on the candidate's experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Pavago is a staffing and recruiting company that specializes in connecting businesses with international talent. They focus on affordability, global reach, and localized growth for their clients.

Company Size: Pavago is a small company with 2-10 employees, which means applicants can expect a close-knit team and the opportunity to make a significant impact.

Founded: Pavago was founded with the mission to help businesses harness the best of international expertise without breaking the bank.

Company Description:

• Pavago believes in a borderless future where businesses can tap into a global talent pool
• The company offers affordable, high-quality talent solutions for businesses looking to grow locally and globally
• Pavago's vast network spans across continents, ensuring they locate the perfect fit for their clients' unique needs

Company Specialties:

• Staffing and Recruiting
• Global Talent Acquisition
• International Expertise
• Affordable Talent Solutions

Company Website: https://pavago.co

ASSUMPTION: Pavago's small size and focus on international talent may result in a diverse and dynamic work environment.

📊 Role Analysis

Career Level: This role is suitable for entry to mid-level professionals seeking to gain experience in real estate, marketing, or virtual assistance.

Reporting Structure: The Virtual Assistant will report directly to the US-based company and work closely with Pavago's team for onboarding and support.

Work Arrangement: This is a fully remote position with flexible work hours during Eastern Time (US) business hours.

Growth Opportunities:

• As the company grows, there may be opportunities for the Virtual Assistant to take on more responsibilities or move into a different role within the organization
• Working with a diverse range of clients and projects can provide valuable experience and exposure

ASSUMPTION: The company's growth and success may present new opportunities for the Virtual Assistant to grow professionally.

🌍 Location & Work Environment

Office Type: Fully remote work environment with no physical office location

Office Location(s): South Africa (Remote)

Geographic Context:

• South Africa has a diverse and growing economy with a strong focus on real estate investment
• The country offers a competitive business environment with affordable talent and lower operating costs compared to other major markets
• South Africa's time zone allows for effective collaboration with US-based clients and teams

Work Schedule: Full-time, Eastern Time (US) business hours

ASSUMPTION: The fully remote work environment may require strong self-motivation and time management skills to succeed in this role.

💼 Interview & Application Insights

Typical Process:

• Application Submission
• DISC Assessment
• Zoom Interview with Pavago's Team
• Final Zoom Interview with the US Company
• Offer Letter & Onboarding

Key Assessment Areas:

• Communication and interpersonal skills
• Organizational skills and attention to detail
• Problem-solving and analytical thinking
• Cultural fit and adaptability

Application Tips:

• Tailor your resume and cover letter to highlight relevant skills and experiences for this role
• Demonstrate your understanding of commercial real estate and the company's mission
• Showcase your ability to work independently and manage multiple responsibilities

ATS Keywords: Virtual Assistant, Real Estate, CRM Systems, Digital Marketing, Research, Data Analysis, Social Media Management, Email Campaigns, Organizational Skills, Communication Skills, Google Workspace, Attention to Detail, Self-Motivated, Proactive, Tech Savvy, AI Tools

ASSUMPTION: The interview process may vary based on the specific needs and preferences of the US-based company.

🛠️ Tools & Technologies

• Google Workspace (Docs, Sheets, Drive)
• CRM Systems (HubSpot, Salesforce, or real estate-specific CRMs)
• Social Media Platforms (Facebook, LinkedIn, Google My Business)
• Email Marketing Tools (Mailchimp, ActiveCampaign)
• AI Writing Assistants (GPT)
• Zoom, Slack

ASSUMPTION: The specific tools and technologies used may evolve based on the company's needs and the Virtual Assistant's expertise.

👔 Cultural Fit Considerations

Company Values:

• Affordability
• Global Reach
• Localized Growth

Work Style:

• Proactive and self-motivated
• Analytical and detail-oriented
• Adaptable and multitasking

Self-Assessment Questions:

• Do you thrive in a fast-paced, entrepreneurial environment?
• Are you comfortable working independently and managing multiple responsibilities?
• Do you have a strong interest in real estate and international business?

ASSUMPTION: Applicants who share Pavago's values and work style will be well-suited to this role and the company's culture.

⚠️ Potential Challenges

• Managing multiple responsibilities and priorities in a fast-paced environment
• Working with clients and teams across different time zones and cultures
• Adapting to the company's growth and changing needs
• Staying up-to-date with industry trends and new tools

ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and a proactive approach to learning and growth.

📈 Similar Roles Comparison

• This role combines operational, marketing, and research responsibilities, making it unique compared to other virtual assistant or real estate-focused positions
• Working with an international staffing and recruiting company offers exposure to a diverse range of clients and projects
• This role may provide opportunities for career growth and development within the real estate or staffing industries

ASSUMPTION: Applicants should consider their long-term career goals and how this role may fit into their professional development plans.

📝 Sample Projects

• Conducting market research and analysis for a commercial real estate investment project
• Managing social media campaigns to promote a real estate development or property listing
• Preparing pitch decks and presentations for investor relations or deal sourcing efforts

ASSUMPTION: Sample projects may vary based on the specific needs and priorities of the US-based company and Pavago's clients.

❓ Key Questions to Ask During Interview

• What are the key priorities for this role in the first 30, 60, and 90 days?
• How does this role fit into the company's long-term growth plans?
• What opportunities are there for professional development and growth within the company?
• How does the company support work-life balance for remote employees?
• What are the most challenging aspects of this role, and how can I best prepare to succeed?

ASSUMPTION: Asking thoughtful and insightful questions demonstrates your interest in the role and commitment to success.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight relevant skills and experiences for this role
• Prepare for the DISC Assessment and Zoom interviews by researching the company, its mission, and the role's responsibilities
• Follow up with Pavago's team after the final interview to express your interest and reiterate your qualifications

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.