Virtual Assistant - Marketing

📌 Core Information

🔹 Job Title: Virtual Assistant - Marketing

🔹 Company: Zipdev

🔹 Location: Mexico (Remote)

🔹 Job Type: Full-Time

🔹 Category: Administrative

🔹 Date Posted: April 22, 2025

🔹 Experience Level: Seasoned Professional (4+ years)

🔹 Remote Status: Fully Remote

🚀 Job Overview

Key aspects of this role include:

• Providing exceptional administrative support to leadership
• Assisting with sales and recruitment tasks
• Managing time tracking and bookkeeping activities
• Working independently and proactively
• Excelling in a fast-paced, remote environment

ASSUMPTION: This role requires a high level of self-motivation and organization, as well as strong communication skills to thrive in a remote setting.

📋 Key Responsibilities

✅ Executive Support: Calendar management, ad hoc projects as needed

✅ Sales Support: Assist in drafting proposals, calendar management, scheduling, and coordinating sales meetings

✅ Team Recruitment Support: Assist in initial screening, scheduling, and coordinating the interview process

✅ Time Tracking: Generate and analyze time tracking reports for insights and recommendations using Clockify

✅ Bookkeeping: Light data entry of bank transactions and generating reports for business insights using QuickBooks

✅ Accounts Receivable: Follow up with clients on outstanding bills in a friendly and timely manner

ASSUMPTION: The role may evolve and adapt based on the team's needs and priorities.

🎯 Required Qualifications

Education: Not specified (Assumed: High School Diploma or equivalent)

Experience: 4+ years experience excelling as an administrative / executive assistant

Required Skills:

• Excellent organizational skills
• Strong communication skills (written and oral)
• Independent thinking and problem-solving abilities
• Process-driven mindset
• Project management skills
• Working knowledge of QuickBooks Online
• Tech-savvy with experience using productivity tools

Preferred Skills:

• Experience with CRM platforms like HubSpot, Salesforce, etc.
• Experience building presentations and reporting dashboards
• Experience with website CMS with WordPress, Squarespace, etc.

ASSUMPTION: While not explicitly stated, a high school diploma or equivalent is assumed for this role.

💰 Compensation & Benefits

Salary Range: $25,000 - $35,000 USD per year (Estimated, based on industry standards for a Virtual Assistant in Mexico)

Benefits:

• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms

Working Hours: 40 hours a week, Monday - Friday, with an expected work schedule that aligns with the team's EST hours from 9:00am-5:30pm

ASSUMPTION: The salary range is estimated based on industry standards for a Virtual Assistant role in Mexico. Actual compensation may vary based on experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Zipdev is a remote-first company specializing in providing virtual assistant services to clients worldwide.

Company Size: As a remote-first company, Zipdev's team is distributed globally, with a flexible and dynamic work environment.

Founded: Zipdev was founded in [Year], with a mission to provide exceptional administrative support to businesses and professionals.

Company Description:

• Zipdev offers a fully remote work environment, allowing employees to work from anywhere in the world.
• The company values authenticity, continuous learning, and a strong work-life balance.
• Zipdev encourages professional development and provides access to training and development platforms.

Company Specialties:

• Virtual Assistant Services
• Remote Team Management
• Administrative Support
• Sales and Recruitment Support

Company Website: zipdev.com

ASSUMPTION: Zipdev's remote-first culture and global team structure provide unique opportunities and challenges for employees.

📊 Role Analysis

Career Level: This role is suitable for a seasoned professional with 4+ years of experience in administrative or executive assistance.

Reporting Structure: The Virtual Assistant will report directly to the leadership team member, James.

Work Arrangement: This is a fully remote, full-time position with an expected work schedule that aligns with the team's EST hours from 9:00am-5:30pm.

Growth Opportunities:

• Expanding responsibilities based on performance and team needs
• Professional development through access to training and development platforms
• Potential career progression within the company's remote team structure

ASSUMPTION: Growth opportunities may vary based on individual performance, team needs, and company expansion.

🌍 Location & Work Environment

Office Type: Fully Remote (No physical office)

Office Location(s): N/A (Employees work from their home offices or preferred remote workspaces)

Geographic Context:

• Mexico is the primary location for this role, with an expected work schedule that aligns with the team's EST hours.
• The role requires strong communication skills and the ability to work effectively in a remote, global team environment.
• Applicants should be comfortable working in a fully remote setting and have a reliable internet connection.

Work Schedule: 40 hours a week, Monday - Friday, with an expected work schedule that aligns with the team's EST hours from 9:00am-5:30pm

ASSUMPTION: The work schedule may be subject to change based on team needs and individual availability.

💼 Interview & Application Insights

Typical Process:

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project, the number of interviews may vary, this may include an assessment)
• Final Offer

Key Assessment Areas:

• Communication skills (written and oral)
• Organizational skills and time management
• Problem-solving abilities
• Cultural fit with Zipdev's remote-first environment

Application Tips:

• Tailor your resume and cover letter to highlight relevant skills and experiences for this role.
• Demonstrate your ability to work independently and proactively in a remote setting.
• Showcase your strong communication skills and cultural fit with Zipdev's remote-first environment.

ATS Keywords: Virtual Assistant, Marketing, Administrative Support, Sales Support, Recruitment Support, Time Tracking, Bookkeeping, QuickBooks, Clockify, Remote Work, Mexico

ASSUMPTION: The interview process may vary based on the specific project and client requirements.

🛠️ Tools & Technologies

• Google Suite (Gmail, Google Drive, Google Docs, etc.)
• Zoom
• Slack
• QuickBooks Online
• Clockify
• HubSpot (Nice to Have)
• WordPress, Squarespace (Nice to Have)

ASSUMPTION: The required tools and technologies may evolve based on the team's needs and client requirements.

👔 Cultural Fit Considerations

Company Values:

• Be authentic
• Continuous learning
• Work-life balance

Work Style:

• Self-motivated and independent
• Strong communication skills
• Adaptable and proactive
• Comfortable working in a remote, global team environment

Self-Assessment Questions:

• Do you thrive in a remote work environment and have strong self-motivation?
• Are you comfortable working with a global team and communicating effectively in English?
• Do you have a proactive approach to problem-solving and process improvement?

ASSUMPTION: Applicants should assess their cultural fit with Zipdev's remote-first environment and company values before applying.

⚠️ Potential Challenges

• Working independently and maintaining focus in a remote setting
• Adapting to a fast-paced, dynamic work environment
• Managing multiple tasks and priorities effectively
• Communicating clearly and efficiently with a global team

ASSUMPTION: These challenges can be overcome with strong self-motivation, effective communication skills, and a proactive approach to problem-solving.

📈 Similar Roles Comparison

• This role is similar to other Virtual Assistant positions but may have unique responsibilities based on the specific client and project requirements.
• Applicants should research other Virtual Assistant roles and compare the responsibilities, required skills, and work environment to make an informed decision.
• Career progression may vary based on individual performance, team needs, and company expansion.

ASSUMPTION: Applicants should consider the unique aspects of this role and how it aligns with their career goals and preferences.

📝 Sample Projects

• Managing the calendar and coordinating meetings for a marketing team
• Assisting in the preparation of sales proposals and presentations
• Coordinating the interview process for a recruitment campaign
• Generating and analyzing time tracking reports for insights and recommendations
• Light data entry of bank transactions and generating reports for business insights using QuickBooks

ASSUMPTION: These sample projects are based on the key responsibilities listed in the job description and may vary based on the specific client and project requirements.

❓ Key Questions to Ask During Interview

• Can you describe a typical day or week in this role?
• How does this role support the marketing team's goals and objectives?
• What are the most important priorities for this role in the first 30, 60, and 90 days?
• How does Zipdev support the professional development and growth of its employees?
• What is the team's approach to communication and collaboration in a remote setting?

ASSUMPTION: These questions are designed to provide insight into the day-to-day responsibilities, priorities, and work environment for this role.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight relevant skills and experiences for this role.
• Prepare for the video interview and take-home skills test by familiarizing yourself with the required tools and technologies.
• Research Zipdev's company culture and values to ensure a strong cultural fit.
• Follow up with the recruiter after your interview to express your interest in the role and ask any remaining questions.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.