Vitrual Assistant - Marketing

📌 Core Information

🔹 Job Title: Virtual Assistant - Marketing

🔹 Company: Zipdev

🔹 Location: Mexico (Remote)

🔹 Job Type: Full-time

🔹 Category: Marketing

🔹 Date Posted: April 22, 2025

🔹 Experience Level: Seasoned Professional (4+ years)

🔹 Remote Status: Fully Remote

🚀 Job Overview

Key aspects of this role include:

• Providing exceptional administrative support to leadership and sales teams
• Managing calendars, scheduling meetings, and coordinating interviews
• Assisting with sales support, including proposal drafting and client follow-up
• Generating reports and analyzing data using tools like QuickBooks and Clockify
• Working independently and proactively in a fast-paced, remote environment

ASSUMPTION: This role requires a high level of self-motivation and organization, as well as strong communication skills to thrive in a remote work environment.

📋 Key Responsibilities

✅ Provide executive support, including calendar management and ad hoc projects

✅ Assist with sales support, including proposal drafting, calendar management, scheduling, and coordinating sales meetings

✅ Support team recruitment by assisting with initial screening, scheduling, and coordinating the interview process

✅ Generate and analyze time tracking reports using Clockify for insights and recommendations

✅ Perform light data entry in QuickBooks and generate reports for business insights

✅ Follow up with clients on outstanding bills in a friendly and timely manner

ASSUMPTION: The role may evolve and require additional responsibilities based on the company's growth and needs.

🎯 Required Qualifications

Education: Not specified (Seasoned Professional required)

Experience: 4+ years of experience excelling as an administrative or executive assistant

Required Skills:

• Excellent organizational skills and the ability to manage multiple tasks
• Strong communication skills, both written and oral, in English
• Proven ability to work independently and troubleshoot challenges
• Problem-solving skills and a proactive approach to anticipating issues
• Process-driven mindset with a focus on scaling repeatable tasks
• Strong project management skills and the ability to shift between different tasks
• Working knowledge of QuickBooks Online for data entries and report generation
• Proficiency in using productivity tools like Google Suite, Zoom, and Slack

Preferred Skills:

• Experience with CRM platforms like HubSpot or Salesforce
• Experience building presentations and reporting dashboards using Google Workspace
• Experience with website CMS using WordPress, Squarespace, or similar platforms

ASSUMPTION: Candidates with experience in sales, marketing, or recruitment may find this role particularly suitable.

💰 Compensation & Benefits

Salary Range: $35,000 - $45,000 USD per year (Estimated, based on experience level and industry standards for remote roles)

Benefits:

• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms

Working Hours: 40 hours a week, Monday - Friday, with an expected work schedule that aligns with the team's EST hours (9:00am-5:30pm)

ASSUMPTION: The salary range is estimated based on industry standards for remote administrative roles. Actual compensation may vary based on the candidate's experience and skills.

📌 Applicant Insights

🔍 Company Context

Industry: Zipdev is a remote-first company specializing in digital marketing and web development services.

Company Size: Zipdev has a small team, which may offer more opportunities for growth and direct impact on projects.

Founded: Zipdev was founded in 2015, focusing on providing digital marketing and web development services to clients worldwide.

Company Description:

• Zipdev is a remote-first company, with a strong focus on work-life balance and employee well-being.
• The company values authenticity, continuous learning, and a strong work ethic.
• Zipdev offers a range of benefits, including health care reimbursement, active lifestyle reimbursement, and a quarterly home office reimbursement.

Company Specialties:

• Digital Marketing
• Web Development
• Search Engine Optimization (SEO)
• Pay-Per-Click (PPC) Advertising
• Social Media Marketing

Company Website: zipdev.com

ASSUMPTION: Zipdev's remote work environment may appeal to candidates who prefer a flexible, independent work setting.

📊 Role Analysis

Career Level: This role is suitable for a seasoned professional with 4+ years of experience in administrative or executive assistant roles.

Reporting Structure: The Virtual Assistant will report directly to the leadership team, working closely with James.

Work Arrangement: This is a fully remote position, with an expected work schedule that aligns with the team's EST hours (9:00am-5:30pm).

Growth Opportunities:

• Potential career progression into a more senior administrative role or a specialized position within the company.
• Opportunities to learn and develop new skills through access to training and professional development platforms.

ASSUMPTION: The remote nature of this role may present unique challenges, such as maintaining productivity and communication in a virtual environment.

🌍 Location & Work Environment

Office Type: Fully Remote

Office Location(s): Mexico (Remote)

Geographic Context:

• Mexico has a diverse culture and a vibrant digital marketing industry.
• The time zone difference may require some flexibility in working hours to accommodate team meetings and collaborations.
• Candidates should be comfortable working in a remote, international team environment.

Work Schedule: 40 hours a week, Monday - Friday, with an expected work schedule that aligns with the team's EST hours (9:00am-5:30pm)

ASSUMPTION: The remote work environment may require strong self-motivation and time management skills to maintain productivity and work-life balance.

💼 Interview & Application Insights

Typical Process:

• Video Interview
• 20-minute take-home skills test
• 30-minute call with the recruiter
• Interviews directly with the client (depending on the project, the number of interviews may vary, and this may include an assessment)
• Final Offer

Key Assessment Areas:

• Communication skills and cultural fit
• Problem-solving abilities and initiative
• Technical skills, including proficiency in productivity tools and QuickBooks
• Adaptability and flexibility in a remote work environment

Application Tips:

• Tailor your resume and cover letter to highlight relevant skills and experiences for this role.
• Demonstrate your ability to work independently and manage multiple tasks in a remote setting.
• Showcase your strong communication skills and problem-solving abilities through your application materials.

ATS Keywords: Administrative Assistant, Executive Assistant, Sales Support, Marketing, Remote Work, QuickBooks, Clockify, Time Tracking, Data Entry, Client Follow-Up, Calendar Management, Proposal Drafting, Interview Coordination, Report Generation, Productivity Tools

ASSUMPTION: The application process may involve assessments or tests to evaluate the candidate's skills and fit for the role.

🛠️ Tools & Technologies

• Google Suite (Gmail, Google Docs, Google Sheets, Google Slides)
• Zoom
• Slack
• QuickBooks Online
• Clockify
• HubSpot (CRM platform)
• Asana (project management)
• WordPress, Squarespace (website CMS)

ASSUMPTION: Candidates should be comfortable learning and adapting to new tools and technologies as needed.

👔 Cultural Fit Considerations

Company Values:

• Be authentic
• Continuous learning
• Strong work ethic
• Remote-first mindset
• Focus on work-life balance

Work Style:

• Independent and self-motivated
• Strong communication and collaboration skills
• Adaptable and flexible in a remote work environment
• Proactive and problem-solving oriented

Self-Assessment Questions:

• Do you thrive in a remote work environment and enjoy working independently?
• Are you comfortable managing multiple tasks and prioritizing your workload?
• Do you possess strong communication skills and enjoy collaborating with a diverse, international team?

ASSUMPTION: Candidates who align with Zipdev's company values and work style may find this role to be an excellent fit.

⚠️ Potential Challenges

• Managing time zones and coordinating meetings with a remote, international team
• Maintaining productivity and work-life balance in a remote work environment
• Adapting to a fast-paced, dynamic work setting with evolving responsibilities
• Developing strong communication skills and cultural competency to thrive in a remote, international team

ASSUMPTION: The remote nature of this role may present unique challenges, but it also offers the flexibility and independence to thrive in a dynamic work environment.

📈 Similar Roles Comparison

• This role is similar to an Executive Assistant or Administrative Assistant position, but with a focus on supporting marketing and sales teams.
• Compared to other remote administrative roles, this position offers a unique blend of responsibilities, including sales support, time tracking, and bookkeeping.
• Career progression may involve moving into a more senior administrative role or specializing in a specific area, such as marketing or sales.

ASSUMPTION: Candidates with experience in administrative, marketing, or sales roles may find this position to be an excellent fit for their career development.

📝 Sample Projects

• Managing the calendar and coordinating meetings for a marketing campaign launch
• Assisting with the recruitment process for a new marketing team member
• Generating reports and analyzing data using QuickBooks and Clockify to identify trends and make data-driven decisions

ASSUMPTION: The specific projects and tasks for this role may vary based on the company's needs and priorities.

❓ Key Questions to Ask During Interview

• Can you describe a typical day or week in this role?
• How does this role support the marketing and sales teams, and what are the key priorities?
• What are the most important qualities and skills for success in this role?
• How does Zipdev support the growth and development of its employees?
• What is the company's approach to work-life balance, and how is this role expected to manage their time and priorities?

ASSUMPTION: Asking thoughtful questions during the interview process can help candidates better understand the role, the company, and the work environment.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant skills and experiences for this role.
• Prepare for a video interview, a 20-minute take-home skills test, and interviews directly with the client.
• Be ready to discuss your problem-solving abilities, initiative, and adaptability in a remote work environment.
• Follow up with the recruiter after your interview to express your interest in the role and ask any remaining questions.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.