- Managing and developing the firm's website content and overseeing effective reporting.
- Collaborating with internal stakeholders to create, update, and maintain digital content.
- Assisting with digital marketing initiatives and producing timely technical marketing documents.
- Ensuring accurate and high-quality output, demonstrating understanding of team requirements.
- Proactively communicating with stakeholders and maintaining effective relationships.
- Contributing ideas, driving change, and continuous improvement.
*ASSUMPTION: This role requires a strong communicator with a proactive approach, able to work under pressure and manage multiple projects.*
**📋 Key Responsibilities**
- **🌐 Website Management:**
- Create, update, and maintain digital content across external facing platforms.
- Manage the development and implementation of new wireframes, designs, and enhancements.
- Conduct final user acceptance testing (UAT) and ensure report completion.
- **📈 Reporting:**
- Produce timely technical marketing documents, such as factsheets and fund quarterlies.
- Complete bespoke client reports and support template creation and maintenance.
- Ownership of client periodic reporting cycles, including pre-month end checks and manual edits.
- **🤝 Stakeholder Collaboration:**
- Review briefs for new digital content, collect requirements, and engage collaboratively with internal stakeholders.
- Facilitate production of ad-hoc reporting, including take-on/take-off reports for segregated clients.
- **💡 Idea Generation & Improvement:**
- Proactively contribute ideas, drive change, and continuous improvement.
- Maintain knowledge of latest creative industry standards and trends.
- **🏢 Departmental Projects:**
- Assist in departmental and inter-departmental projects as required.
*ASSUMPTION: This role involves a mix of creative and analytical tasks, requiring a versatile candidate who can adapt to different responsibilities.*
**🎯 Required Qualifications**
- **Education:** Bachelor's degree in a relevant field (e.g., Marketing, Communications, or a related discipline) or equivalent experience.
- **Experience:** 2-5 years of experience in a similar role, with a proven track record in digital content management and reporting.
- **Required Skills:**
- Strong communication skills, both written and verbal.
- Excellent organizational and time management skills.
- High degree of accuracy and attention to detail.
- Strong numerical and grammar skills.
- Ability to work under pressure and prioritize workload.
- Proven analytical skills and ability to deliver work to a high standard.
- Data literacy and improvement mindset.
- Team working skills and ability to build trust-based relationships.
- **Preferred Skills:**
- Experience with digital asset management tools.
- Knowledge of current regulatory practice and financial promotions authorization.
- Familiarity with website content management systems (CMS) and reporting software.
*ASSUMPTION: Candidates with experience in the financial services industry or a related field may have an advantage, but transferable skills from other industries will also be considered.*
**💰 Compensation & Benefits**
- **Salary Range:** £35,000 - £45,000 per annum (pro-rata for the 18-month contract), depending on experience and qualifications. *ASSUMPTION: This estimate is based on industry standards for mid-level communications roles in the financial services sector in Edinburgh.*
- **Benefits:**
- Competitive pension scheme.
- Private medical insurance.
- Life assurance.
- Income protection.
- 25 days' annual leave, plus public holidays.
- Flexible working arrangements.
- **Working Hours:** Full-time, typically Monday to Friday, 9:00 AM - 5:00 PM, with a one-hour lunch break. *ASSUMPTION: Some flexibility may be available, depending on the needs of the role and the candidate's preferences.*
**📌 Applicant Insights**
**🔍 Company Context**
- **Industry:** Financial Services
- **Company Size:** 1,001-5,000 employees
- **Founded:** 1908
- **Company Description:** Baillie Gifford is an independent global investment manager founded in 1908, owned and run by 58 partners. They focus on seeking superior, long-term investment returns for their clients by finding game-changing companies that can sustain growth.
- **Company Specialties:** Investment management, asset management, ESG, equity investing, multi-asset and fixed-income investing, and long-term investing.
**📊 Role Analysis**
- **Career Level:** Mid-level
- **Reporting Structure:** This role reports to the Head of Website & Reporting Management within the Client & Marketing Services department.
- **Work Arrangement:** On-site, with the possibility of occasional remote work for the right candidate.
- **Growth Opportunities:** This role offers opportunities to develop skills in digital content management, reporting, and stakeholder collaboration. It also provides exposure to various aspects of the investment management industry.
*ASSUMPTION: This role is well-suited for candidates looking to build a career in communications or a related field within the financial services industry.*
**🌍 Location & Work Environment**
- **Office Type:** Modern, collaborative office space with on-site amenities.
- **Office Location(s):** Calton Square, 1 Greenside Row, Edinburgh, EH1 3AN, GB
- **Geographic Context:** Edinburgh is the capital city of Scotland, known for its historic architecture, vibrant cultural scene, and high quality of life. The office is located in the city center, within walking distance of numerous shops, restaurants, and public transportation options.
- **Work Schedule:** Full-time, with core hours of 10:00 AM - 4:00 PM. *ASSUMPTION: Some flexibility may be available, depending on the needs of the role and the candidate's preferences.*
**💼 Interview & Application Insights**
- **Typical Process:** 1. Online application 2. Phone/Video screening 3. First-round interview (behavioral and technical questions) 4. Final-round interview (meeting with the hiring manager and team members)
- **Key Assessment Areas:** Communication skills, organizational skills, attention to detail, analytical skills, and cultural fit.
- **Application Tips:**
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role.
- Showcase your ability to manage multiple projects and work under pressure.
- Demonstrate your understanding of the financial services industry and Baillie Gifford's mission.
- Prepare examples of your work that showcase your skills in digital content management and reporting.
*ASSUMPTION: Baillie Gifford values candidates who can demonstrate their ability to work collaboratively and contribute to the team's success.*
**🛠️ Tools & Technologies**
- Website content management systems (CMS)
- Reporting software (e.g., Tableau, Power BI)
- Digital asset management tools (e.g., Brandfolder, Bynder)
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Google Workspace (Gmail, Google Drive, Google Docs)
**👔 Cultural Fit Considerations**
- **Company Values:** Independence, Partnership, Long-termism, Integrity, and Collaboration.
- **Work Style:** Collaborative, innovative, and client-focused. Baillie Gifford values employees who are proactive, adaptable, and committed to continuous learning.
- **Self-Assessment Questions:**
- How do you align with Baillie Gifford's company values, particularly independence and collaboration?
- How comfortable are you working in a fast-paced, dynamic environment with multiple stakeholders?
- How well do your personal work style and preferences fit with Baillie Gifford's collaborative and innovative culture?
*ASSUMPTION: Candidates who can demonstrate a strong cultural fit with Baillie Gifford's values and work style will be more likely to succeed in this role.*
**⚠️ Potential Challenges**
- Managing multiple projects and deadlines simultaneously.
- Working under pressure to meet tight deadlines.
- Collaborating with various internal stakeholders, each with their own priorities and expectations.
- Adapting to changes in the firm's reporting and digital content management processes.
*ASSUMPTION: Candidates who have experience managing multiple projects and working under pressure in a fast-paced environment may find this role particularly suited to their skills and preferences.*
**📈 Similar Roles Comparison**
- **Communications Specialist:** This role focuses more on external communications, such as media relations and public affairs, whereas the Communications Associate role is more focused on internal communications and client reporting.
- **Marketing Coordinator:** This role is more focused on marketing campaigns and event planning, while the Communications Associate role is centered around digital content management and reporting.
- **Junior Analyst:** This role is more focused on data analysis and financial modeling, whereas the Communications Associate role requires strong communication skills and attention to detail in managing digital content and reporting.
*ASSUMPTION: Candidates should consider their career goals and preferences when comparing this role to similar positions in the industry.*
**📝 Sample Projects**
- Developing and implementing a new wireframe for the firm's website, including conducting final UAT and ensuring report completion.
- Creating and maintaining client reporting templates, including pre-month end checks and manual edits.
- Facilitating the production of ad-hoc reporting, such as take-on/take-off reports for segregated clients.
- Assisting in departmental and inter-departmental projects, such as reviewing briefs for new digital content and collecting requirements.
*ASSUMPTION: These sample projects are intended to provide a sense of the types of tasks and responsibilities associated with this role. The specific projects assigned may vary depending on the needs of the team and the candidate's skills and interests.*
**❓ Key Questions to Ask During Interview**
- What are the key priorities for this role in the first 30, 60, and 90 days?
- How does this role fit into the broader team and departmental goals?
- What opportunities are there for professional development and growth within the team and the firm?
- How does Baillie Gifford support work-life balance for its employees?
- What is the company's approach to diversity, equity, and inclusion, and how does this role contribute to those efforts?
*ASSUMPTION: These questions are intended to help candidates better understand the role, the team, and the company culture. Candidates should feel free to ask additional questions based on their own interests and concerns.*
**📌 Next Steps for Applicants**
To apply for this position:
- Submit your application through [this link](https://bailliegifford.wd3.myworkdayjobs.com/BaillieGiffordCareers/job/Edinburgh/Communications-Associate--Website---Reporting-Management--18-month-fixed-term-contract-_R0004175) by May 9, 2025.
- Tailor your resume and cover letter to highlight your relevant skills and experiences for this role.
- Prepare examples of your work that showcase your skills in digital content management and reporting.
- Follow up with the hiring manager one week after submitting your application to confirm receipt and reiterate your interest in the position.
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
