Conference and Event Coordinator (Part-time)

📌 Core Information

🔹 Job Title: Conference and Event Coordinator (Part-time)

🔹 Company: DCOH

🔹 Location: Darwin, Northern Territory, Australia

🔹 Job Type: On-site

🔹 Category: 📆 Event Marketing & Coordination

🔹 Date Posted: Tue Apr 01 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Coordinating conferences and events to ensure they are seamless and professionally executed
• Liaising with clients, vendors, and internal teams to maintain communication and satisfaction
• Managing logistical aspects of conferences from planning to post-event follow-up
• Assisting in marketing and promotional activities related to the events

ASSUMPTION: The position may involve a dynamic and fast-paced work environment typical of event coordination roles, where multitasking and effective communication are crucial.

📋 Key Responsibilities

✅ Maintain and update the conference database of key contacts and clients.

✅ Assist in preparing and following up on conference proposals and collaborations.

✅ Set up conference rooms according to specified details promptly.

✅ Ensure all food and beverage needs are met on time and to client standards.

✅ Coordinate conference activities from start to finish, ensuring client satisfaction.

✅ Host familiarisation tours and site inspections as required.

✅ Produce conference collateral material in collaboration with the Business Development Manager.

✅ Manage and maintain high standards of cleanliness and organisation in conference areas and back of house.

✅ Liaise with the Maintenance team for swift completion of requests, focusing on guest needs.

✅ Ensure compliance with Responsible Service of Alcohol (RSA) principles.

ASSUMPTION: Responsibilities may include a strong focus on client interaction and ensuring that each event component meets company standards for excellence.

🎯 Required Qualifications

Education: Not specified

Experience: Proven experience in conference and event coordination or a similar role within the hospitality or events industry.

Required Skills:

• Strong communication skills, both written and verbal
• Excellent attention to detail and organisational skills
• Proficiency with office software (Microsoft Office Suite) and event management systems

Preferred Skills:

• Experience in food & beverage coordination
• Understanding of conference and event industry standards

ASSUMPTION: Candidates are expected to have a proactive attitude alongside the required technical skills, to effectively anticipate and resolve issues.

💰 Compensation & Benefits

Salary Range: Not specified

Benefits:

• Opportunities for career development
• Engagement with local community events and initiatives
• Potential employee discounts in hospitality services

Working Hours: 20 hours per week with potential for flexible scheduling

ASSUMPTION: Compensation may align with industry standards for part-time roles in event coordination, and benefits are likely aimed at promoting work-life balance and community engagement.

📌 Applicant Insights

🔍 Company Context

Industry: Construction and Hospitality, focusing on local community development in Darwin, NT

Company Size: Approximately 201-500 employees, which suggests a mid-sized company with a stable structure and diverse opportunities for internal progression.

Founded: 1987

Company Description:

• DCOH is committed to supporting the local community through partnerships, sponsorships, and a buy-local policy.
• The company operates under the hospitality brand Thyme Hospitality, managing multiple venues in Darwin.
• It holds strong traditions of excellence, leadership, and integrity within its operations.

Company Specialties:

• Construction
• Development
• Hospitality and Real Estate

Company Website: http://www.dcoh.au

ASSUMPTION: The company's focus on local impact and diverse operations provides a rich environment for professionals seeking meaningful contributions.

📊 Role Analysis

Career Level: Mid-level professional role suitable for individuals with some experience seeking advancement in event coordination.

Reporting Structure: Reports to the Business Development Manager, with collaboration across departments.

Work Arrangement: On-site presence required to manage and coordinate events directly.

Growth Opportunities:

• Develop expertise in event management and client relations.
• Engage in broader hospitality management tasks.
• Potential for involvement in strategic planning and business development discussions.

ASSUMPTION: Growth opportunities in this role may be linked to demonstrated performance and the ability to drive successful event outcomes.

🌍 Location & Work Environment

Office Type: On-site office with state-of-the-art event facilities

Office Location(s): Multiple venues throughout Darwin, NT

Geographic Context:

• Proximity to vibrant community and cultural centers in Darwin
• Access to a diverse clientele through hotel and venue operations
• Supportive local business environment due to a strong focus on community development

Work Schedule: Flexible within a part-time framework to accommodate event schedules

ASSUMPTION: The role demands adaptability to unique venue requirements and dynamic client needs, emphasizing a vibrant local work environment.

💼 Interview & Application Insights

Typical Process:

• Initial application and resume submission
• Screening interview by HR or hiring manager
• In-depth interview focusing on event coordination skills and scenarios

Key Assessment Areas:

• Event management capability
• Problem-solving and adaptability
• Client communication proficiency

Application Tips:

• Highlight relevant experience and achievements in event coordination.
• Prepare examples showcasing problem-solving in fast-paced environments.
• Discuss understanding of local community engagement and support.

ATS Keywords: Event Coordination, Hospitality, Client Management, RSA Certification

ASSUMPTION: Emphasizing relevant experience and alignment with DCOH's community values can enhance a candidate's application.

🛠️ Tools & Technologies

• Microsoft Office Suite
• Event management software
• Database management tools

ASSUMPTION: Competence in using office and event management systems is critical for successful logistics and coordination efforts.

👔 Cultural Fit Considerations

Company Values:

• Excellence in service delivery
• Community support and local engagement
• Integrity and leadership in all operations

Work Style:

• Collaborative and team-oriented
• Proactive problem-solving approach
• Ability to work under pressure and adapt to changing environments

Self-Assessment Questions:

• Do I thrive in dynamic and client-focused environments?
• Am I able to manage multiple tasks while maintaining attention to detail?
• Can I effectively communicate with diverse teams and stakeholders?

ASSUMPTION: A candidate's ability to align with the hospitality and community-driven ethos of DCOH will enhance their cultural fit.

⚠️ Potential Challenges

• Managing workload with overlapping event schedules
• Adapting to dynamic client requests and last-minute changes
• Balancing attention to detail with speed and efficiency
• Navigating complex logistical needs for multiple venues

ASSUMPTION: Challenges will require a candidate to utilize strong organizational skills and proactive problem-solving to overcome them effectively.

📈 Similar Roles Comparison

• Typically involves more client interaction than purely logistical roles
• Higher emphasis on marketing collateral and promotional material creation
• Greater focus on food and beverage service standards within events

ASSUMPTION: Understanding nuances of this role compared to other coordination roles may help candidates tailor applications.

📝 Sample Projects

• Coordinating a multi-day conference for industry professionals with diverse sessions and activities
• Organizing promotional events to launch new venues or services
• Developing tailored menus and event setups for thematic corporate events

ASSUMPTION: Sample projects demonstrate the range of activities and creativity involved in this role.

❓ Key Questions to Ask During Interview

• What is the typical timeframe for confirming a conference booking?
• How does the company measure success in event coordination?
• What growth opportunities are available in this role?
• How does DCOH support professional development in its employees?
• What are the company's aspirations for community engagement in the next five years?

ASSUMPTION: Inquiring about growth and community values during interviews may offer candidates additional insights into long-term role expectations.

📌 Next Steps for Applicants

To apply for this position:

• Submit your CV and cover letter addressing the criteria through the company's website
• Prepare examples of past event coordination experiences
• Ensure your resume includes relevant ATS keywords
• Research DCOH's projects and community initiatives
• Follow up with the HR department if you haven’t received feedback within two weeks

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.