📌 Core Information
🔹 Job Title: Event Coordinator
🔹 Company: Alphabe Insight Inc
🔹 Location: Austin, Texas, United States
🔹 Job Type: Full-time
🔹 Category: Event Management
🔹 Date Posted: April 10, 2025
🔹 Experience Level: Entry-level to Mid-level (1-3 years)
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Planning and executing corporate and client-facing events from conception to completion
- Managing event logistics, vendor coordination, and budgeting
- Excellent communication, organizational, and time management skills
- Ability to work well under pressure and meet tight deadlines
ASSUMPTION: This role requires a high level of multitasking, attention to detail, and the ability to thrive in a fast-paced environment. It's ideal for someone who enjoys working with people and has a passion for events.
📋 Key Responsibilities
✅ Plan and execute corporate and client-facing events from conception through completion
✅ Manage event logistics including venue selection, permits, catering, AV, and staffing
✅ Coordinate with vendors and negotiate contracts and agreements
✅ Develop and manage event budgets, ensuring cost-effectiveness
✅ Prepare detailed timelines and communicate with stakeholders to ensure all milestones are met
✅ Conduct post-event evaluations to measure success and gather feedback
✅ Maintain accurate records and reports on each event
ASSUMPTION: The role may require occasional weekend or evening work, depending on the event schedule.
🎯 Required Qualifications
Education: Bachelor’s degree in Event Management, Hospitality, Business, or a related field
Experience: 1-3 years of experience in event coordination or a similar role
Required Skills:
- Excellent organizational and time management skills
- Strong communication and negotiation abilities
- Ability to work well under pressure and meet tight deadlines
- Proficiency in Microsoft Office and event planning software (a plus)
Preferred Skills:
- Bilingual or multilingual skills (a plus)
- Experience with specific event planning software (e.g., Cvent, Eventbrite)
ASSUMPTION: While not explicitly stated, having experience with specific event planning software or being bilingual/multilingual could provide a competitive edge.
💰 Compensation & Benefits
Salary Range: $35,000 - $45,000 per year (based on industry standards for entry-level to mid-level event coordinators in Austin, TX)
Benefits:
- Opportunities for professional growth and advancement
- Collaborative and supportive work environment
- Paid time off and company holidays
- Access to internal training and development resources
Working Hours: Full-time, typically Monday-Friday, 9:00 AM - 5:00 PM, with flexibility based on event schedules
ASSUMPTION: The salary range is an estimate based on industry standards and may vary depending on the candidate's experience and negotiation skills.
📌 Applicant Insights
🔍 Company Context
Industry: Business Consulting and Financial Services
Company Size: Small (51-200 employees) - Offers a close-knit work environment with opportunities for growth and impact
Founded: 2019 - A relatively new company with a modern approach to business consulting
Company Description:
- Provides comprehensive business consulting and financial support
- Specializes in accounting, tax planning, and strategic financial guidance
- Dedicated to delivering outstanding service with integrity, precision, and results
Company Specialties:
- Accounting Services
- Tax Planning
- Strategic Financial Guidance
Company Website: https://www.signaltrubrand.com
ASSUMPTION: As a small company, Sharpconta may offer more opportunities for growth and direct impact on the business compared to larger organizations.
📊 Role Analysis
Career Level: Entry-level to Mid-level - This role offers a great starting point or mid-career transition for event professionals
Reporting Structure: The Event Coordinator will likely report directly to the Events Manager or a similar role within the company
Work Arrangement: On-site, with occasional remote work possible for event planning and coordination tasks
Growth Opportunities:
- Advancement to Senior Event Coordinator or Events Manager roles
- Expanding event planning skills and expertise
- Potential cross-functional collaboration with other departments (e.g., Marketing, Sales)
ASSUMPTION: Growth opportunities may depend on the company's expansion and the individual's performance and initiative.
🌍 Location & Work Environment
Office Type: Modern, collaborative workspace with a focus on employee well-being
Office Location(s): 1515 Plumas St, Reno, Nevada 89509, US
Geographic Context:
- Austin, Texas - Known for its vibrant music scene, tech industry, and outdoor activities
- Central time zone - May require occasional adjustments for events in different time zones
- Accessible public transportation and numerous dining and entertainment options nearby
Work Schedule: Full-time, with flexible hours based on event schedules and needs
ASSUMPTION: The work environment may be fast-paced and dynamic, with varying hours based on event demands.
💼 Interview & Application Insights
Typical Process:
- Initial resume screening
- Phone or video screening
- In-person or virtual interview with the Events Manager or a panel
- Background check and reference checks (if applicable)
Key Assessment Areas:
- Event planning and coordination skills
- Communication and negotiation abilities
- Organizational and time management skills
- Adaptability and problem-solving skills
Application Tips:
- Highlight relevant event experience and achievements
- Tailor your resume and cover letter to emphasize transferable skills and event-specific accomplishments
- Prepare examples of successful events you've planned or contributed to
- Follow up with a thank-you note after the interview
ATS Keywords: Event Planning, Event Coordination, Event Management, Logistics, Vendor Management, Budgeting, Time Management, Communication, Negotiation
ASSUMPTION: The application process may involve additional assessments or tasks to evaluate the candidate's event planning skills and cultural fit.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Event planning software (e.g., Cvent, Eventbrite)
- Project management tools (e.g., Asana, Trello)
- Communication and collaboration platforms (e.g., Slack, Microsoft Teams)
ASSUMPTION: The company may provide training or resources to help the Event Coordinator become proficient in specific tools and technologies.
👔 Cultural Fit Considerations
Company Values:
- Integrity - Upholding ethical standards and honesty in all actions
- Precision - Delivering accurate and high-quality work
- Results - Focusing on outcomes and client success
Work Style:
- Collaborative - Working well with others and valuing team input
- Adaptable - Embracing change and adjusting to new situations
- Detail-oriented - Focusing on the finer points and ensuring accuracy
Self-Assessment Questions:
- Do I thrive in fast-paced environments and handle pressure well?
- Am I comfortable working with diverse vendors and stakeholders?
- Do I have strong communication skills and the ability to negotiate effectively?
ASSUMPTION: Cultural fit is essential for success in this role, as it requires strong collaboration and communication skills.
⚠️ Potential Challenges
- Managing multiple events simultaneously with tight deadlines
- Dealing with last-minute changes or unexpected issues during events
- Working with difficult vendors or clients
- Adapting to the company's unique culture and work environment
ASSUMPTION: These challenges can be overcome with strong organizational skills, adaptability, and effective communication.
📈 Similar Roles Comparison
- Event Coordinator vs. Event Planner - Both roles involve planning and executing events, but the Event Planner may have more strategic and creative responsibilities
- Event Coordinator vs. Event Manager - The Event Manager typically has more oversight responsibilities, manages teams, and is involved in strategic planning
- Career path - Event Coordinator → Senior Event Coordinator → Events Manager → Director of Events
ASSUMPTION: The specific job title and responsibilities may vary depending on the company's size and structure.
📝 Sample Projects
- Planning and executing a corporate retreat for 50 attendees
- Coordinating a client appreciation event with a tight budget and timeline
- Managing vendor relationships and negotiations for a multi-day conference
ASSUMPTION: These projects demonstrate the range of responsibilities and challenges an Event Coordinator may face in this role.
❓ Key Questions to Ask During Interview
- What are the most challenging events the company has hosted, and how were they managed?
- How does the company support work-life balance for employees, especially during busy event seasons?
- What opportunities are there for professional growth and development within the Events team?
- How does the company measure the success of its events, and what metrics are tracked?
- What is the company culture like, and how does the Events team fit into the broader organization?
ASSUMPTION: Asking thoughtful questions demonstrates the candidate's interest in the role and helps assess the company's fit.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your event planning experience and skills
- Prepare examples of successful events you've planned or contributed to
- Follow up with a thank-you note after the interview
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
