📌 Core Information
🔹 Job Title: Event Coordinator
🔹 Company: Sphirea Plus
🔹 Location: Dallas, Texas, United States
🔹 Job Type: Full-time
🔹 Category: Event Planning
🔹 Date Posted: April 8, 2025
🔹 Experience Level: Entry-level to 2 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Planning and executing a wide range of events, from corporate functions to private gatherings
- Working closely with clients to understand their needs and exceed their expectations
- Managing event logistics, vendor communications, and on-site coordination
- Ensuring events run smoothly, successfully, and within budgetary constraints
ASSUMPTION: This role requires a high level of organization, multitasking, and attention to detail. It also demands strong communication skills and the ability to work well under pressure.
📋 Key Responsibilities
✅ Work with clients to determine event requirements, including venue selection, catering, décor, and entertainment.
✅ Develop event plans and timelines, ensuring all aspects of the event are coordinated effectively.
✅ Communicate with vendors, suppliers, and venues to arrange all necessary services.
✅ Manage event logistics on the day of the event, ensuring everything runs on schedule.
✅ Handle client inquiries and provide exceptional customer service.
✅ Oversee event budgets and ensure costs are kept within budgetary constraints.
✅ Ensure all permits, insurance, and legal requirements are met for each event.
ASSUMPTION: The role involves a significant amount of client interaction and requires strong interpersonal skills. It also demands a proactive approach to problem-solving and a keen eye for detail.
🎯 Required Qualifications
Education: Bachelor's degree in Event Planning, Hospitality, or a related field (or equivalent experience)
Experience: 0-2 years of experience in event planning or a related field
Required Skills:
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Detail-oriented and able to work under pressure
- Ability to work both independently and as part of a team
- Proficiency in event planning software (a plus)
- Problem-solving skills and a proactive approach to challenges
Preferred Skills:
- Experience with specific event planning software (e.g., Cvent, Eventbrite)
- Fluency in a second language
ASSUMPTION: While a degree in event planning is preferred, relevant experience and a strong skillset can also make a candidate competitive for this role.
💰 Compensation & Benefits
Salary Range: $35,000 - $45,000 per year (based on industry standards for entry-level event coordinators in Dallas)
Benefits:
- Competitive salary with growth opportunities within the company
- Professional development opportunities to enhance event planning skills
- Health and wellness benefits
- Paid time off and holiday pay
- Supportive work environment focused on teamwork and client satisfaction
Working Hours: Full-time, typically Monday-Friday, with some flexibility for event schedules
ASSUMPTION: The salary range provided is an estimate based on industry standards for entry-level event coordinators in Dallas. Actual salary may vary based on the candidate's experience and the company's discretion.
📌 Applicant Insights
🔍 Company Context
Industry: Event Planning & Management
Company Size: 51-200 employees (small to mid-sized company, offering a supportive work environment and opportunities for growth)
Founded: 2019 (relatively new company with a dynamic and innovative culture)
Company Description:
- Sphirea Plus specializes in delivering unforgettable event experiences, from corporate functions to exclusive private gatherings
- The company is based in Atlanta and takes pride in fostering a culture of excellence, professionalism, and growth
- Sphirea Plus focuses on exceeding client expectations through meticulous planning, innovation, and seamless execution
Company Specialties:
- Corporate Events
- Social Events
- Conferences & Meetings
- Weddings & Special Occasions
Company Website: https://www.signaltrubrand.com
ASSUMPTION: Sphirea Plus is a growing company with a strong focus on client satisfaction and employee development. Its small to mid-sized structure allows for a supportive work environment and opportunities for career growth.
📊 Role Analysis
Career Level: Entry-level to 2 years of experience (opportunities for growth and advancement within the company)
Reporting Structure: The Event Coordinator will report directly to the Event Manager or Director
Work Arrangement: On-site, with some flexibility for event schedules
Growth Opportunities:
- Advancement to Senior Event Coordinator or Event Manager roles
- Expanding event planning skills and expertise
- Potential opportunities in related fields, such as marketing or sales
ASSUMPTION: This role offers strong growth potential within the company, as well as opportunities to develop and expand event planning skills.
🌍 Location & Work Environment
Office Type: On-site (with some flexibility for event schedules)
Office Location(s): Dallas, Texas
Geographic Context:
- Dallas is a vibrant city with a diverse range of event venues and attractions
- The city offers a competitive job market for event planning professionals
- Dallas has a humid subtropical climate, with hot summers and mild winters
Work Schedule: Full-time, typically Monday-Friday, with some flexibility for event schedules
ASSUMPTION: The on-site work arrangement allows for better collaboration and communication with clients and team members. The Dallas location offers a vibrant event scene and a competitive job market for event planning professionals.
💼 Interview & Application Insights
Typical Process:
- Online application and resume submission
- Phone or video screening with the HR department
- In-person or virtual interview with the Event Manager or Director
- Final interview with the company's founder or another senior team member
Key Assessment Areas:
- Event planning skills and experience
- Communication and interpersonal skills
- Problem-solving abilities and adaptability
- Cultural fit and alignment with company values
Application Tips:
- Tailor your resume to highlight relevant event planning experience and skills
- Prepare examples of successful events you've planned or contributed to
- Demonstrate your understanding of the company and its values in your cover letter
- Show enthusiasm for the role and the event planning industry
ATS Keywords: Event Planning, Event Coordinator, Event Management, Client Relations, Vendor Management, Budgeting, Logistics, Problem-Solving, Communication Skills, Teamwork
ASSUMPTION: The interview process for this role will focus on assessing event planning skills, communication abilities, and cultural fit. Demonstrating relevant experience and a passion for event planning will be crucial for success.
🛠️ Tools & Technologies
- Event planning software (e.g., Cvent, Eventbrite)
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Project management tools (e.g., Asana, Trello)
- Communication platforms (e.g., Slack, Microsoft Teams)
ASSUMPTION: Proficiency in event planning software and project management tools is essential for success in this role. Familiarity with Microsoft Office Suite and communication platforms is also beneficial.
👔 Cultural Fit Considerations
Company Values:
- Excellence in event planning and execution
- Client-focused approach
- Teamwork and collaboration
- Continuous learning and growth
Work Style:
- Adaptable and flexible, with the ability to work well under pressure
- Strong attention to detail and commitment to quality
- Excellent communication and interpersonal skills
- Proactive and solution-oriented approach to challenges
Self-Assessment Questions:
- Do you thrive in a fast-paced, dynamic work environment?
- Are you detail-oriented and able to manage multiple tasks simultaneously?
- Do you possess strong communication skills and enjoy working with clients?
- Are you proactive and able to find creative solutions to challenges?
ASSUMPTION: A strong cultural fit for this role requires a candidate who is adaptable, detail-oriented, and committed to client satisfaction. Excellent communication skills and a proactive approach to problem-solving are also essential.
⚠️ Potential Challenges
- Managing multiple events simultaneously and meeting tight deadlines
- Dealing with last-minute changes or unexpected challenges on event days
- Balancing client expectations with budgetary constraints
- Working evenings and weekends as needed for event schedules
ASSUMPTION: This role may present challenges in managing multiple tasks and deadlines, as well as dealing with unexpected changes on event days. However, strong organizational skills and a proactive approach can help mitigate these challenges.
📈 Similar Roles Comparison
- Event Coordinator vs. Event Manager: Event Coordinators typically have less experience and are responsible for executing events, while Event Managers oversee the planning process and may have more strategic responsibilities
- Event Planning industry context: The event planning industry is competitive and offers diverse opportunities for growth and specialization
- Career path comparison: Event Coordinators can advance to Senior Event Coordinator, Event Manager, or other related roles, such as Marketing or Sales positions
ASSUMPTION: This role offers opportunities for growth and advancement within the event planning industry. Comparing this role to similar positions can help applicants understand the career path and potential growth opportunities.
📝 Sample Projects
- Planning and executing a corporate conference for 500 attendees, including venue selection, catering, and AV requirements
- Managing a private event for a high-profile client, ensuring all details are executed flawlessly and within budget
- Coordinating a charity gala, including vendor management, logistics, and on-site support
ASSUMPTION: These sample projects demonstrate the range of events an Event Coordinator might plan and execute, from corporate conferences to private events and charity galas. Successful completion of these projects requires strong organizational skills, attention to detail, and excellent communication with clients and vendors.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare for them?
- How does this company support the professional development of its Event Coordinators?
- What opportunities are there for growth and advancement within the company?
- How does the company ensure a positive work-life balance for its employees?
- What is the company's approach to handling last-minute changes or unexpected challenges on event days?
ASSUMPTION: Asking these questions can help applicants better understand the role, the company culture, and the opportunities for growth and development. This information can help applicants determine if the role is a good fit for their career goals and personal preferences.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume to highlight relevant event planning experience and skills
- Prepare examples of successful events you've planned or contributed to
- Demonstrate your understanding of the company and its values in your cover letter
- Show enthusiasm for the role and the event planning industry
- Follow up with the company one week after submitting your application to express your interest and reiterate your qualifications
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
