Event Coordinator

📌 Core Information

🔹 Job Title: Event Coordinator

🔹 Company: Life Time Inc.

🔹 Location: Warrenville, Illinois, United States

🔹 Job Type: On-site

🔹 Category: 📆 Event Marketing & Coordination

🔹 Date Posted: April 2, 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: Not Specified

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Coordinating event logistics for all adult sports programming within the club.
• Engaging with members and non-members to enhance the club event experience.
• Providing logistical support for the Events and Corporate Communications team.
• Supporting marketing campaigns for club events.

ASSUMPTION: The role also includes an emphasis on member retention by ensuring events align with Life Time's mission to improve the member experience. This is inferred from the job's mention of supporting all adult sports programming.

📋 Key Responsibilities

✅ Coordinates Life Time in-center event logistics by collaborating with internal audiences and coordinating external vendors.

✅ Delivers desired event results by providing documentation and reporting specific event measurables.

✅ Provides project management support for club event marketing campaigns.

✅ Engages with members and non-members to promote club events and adult programs.

ASSUMPTION: The role may also require flexibility and adaptability, given the varied nature of event types and the need to engage with various stakeholder audiences.

🎯 Required Qualifications

Education: High School Diploma or GED

Experience: 1 to 2 years of experience in coordinating corporate or retail event programs

Required Skills:

• Excellent oral and written communication skills
• High attention to detail
• Knowledge of Microsoft Office software

Preferred Skills:

• Bachelor's Degree in Marketing or Communications or equivalent combination of education and work experience
• Extensive knowledge of all club activities and promotions

ASSUMPTION: The mention of CPR and AED certification suggests the role may occasionally interact in settings where such safety measures are a priority, possibly in sports or active event environments.

💰 Compensation & Benefits

Salary Range: Not specified. Typically, event coordinators in the wellness industry in similar locations earn between $40,000 and $50,000 annually.

Benefits:

• A fully subsidized membership
• Discounts on Life Time products and services
• 401(k) retirement savings plan with company discretionary match (21 years of age and older)

Working Hours: 40 hours per week, with potential flexibility around event dates and times

ASSUMPTION: Based on benefits structure, it's assumed that the role is full-time and includes both short-term and long-term professional development opportunities.

📌 Applicant Insights

🔍 Company Context

Industry: Wellness and Fitness Services, focusing on integrating health experiences into daily life.

Company Size: 10,001+ employees, indicative of a well-established organization with diverse resources and opportunities.

Founded: 1992, reflecting decades of experience in providing comprehensive wellness services.

Company Description:

• Pioneering the integration of movement, work, and living for a healthier lifestyle.
• Committed to an inclusive, diverse, and equitable workplace environment.
• Renowned for innovative, entertaining, and educational wellness programs.

Company Specialties:

• Health and Fitness
• Sports and Recreation
• Architecture and Hospitality

Company Website: https://www.lifetime.life/

ASSUMPTION: Given Life Time's broad scope of operations, it is likely involved in a variety of wellness initiatives beyond just fitness, including occupational wellness and lifestyle integration.

📊 Role Analysis

Career Level: Entry to Junior level, ideal for candidates building their career in event coordination.

Reporting Structure: Likely reports to a Senior Event Manager or Director of Communications due to the collaborative nature of the position.

Work Arrangement: On-site with possible onsite flexibility around event times.

Growth Opportunities:

• Advancement to senior coordination roles with increased responsibility
• Potential to specialize in specific event types or expand into related business areas
• Cross-functional skills development in marketing and project management

ASSUMPTION: Growth within the company may leverage their extensive internal programs and focus on development.

🌍 Location & Work Environment

Office Type: Club facility with event hosting and sports venues

Office Location(s): Warrenville, Illinois

Geographic Context:

• Suburban area offering a balance of city access and local amenities
• Access to a network of Life Time facilities and resources
• Community-oriented environment with fitness and wellness focus

Work Schedule: Primarily regular business hours with adaptations for event schedules

ASSUMPTION: The setting is likely energetic and dynamic, influenced by a focus on wellness and active living.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Initial phone or video interview with HR
• In-person interview with department manager

Key Assessment Areas:

• Event coordination and logistical skills
• Communication and relationship-building abilities
• Alignment with corporate and cultural values

Application Tips:

• Highlight relevant event coordination experience and achievements
• Emphasize strong communication skills and customer service experience
• Demonstrate a passion for wellness and community engagement

ATS Keywords: Event Coordination, Communication Skills, Attention To Detail, Microsoft Office, Customer Service

ASSUMPTION: The interview process likely includes scenario-based questions to assess problem-solving and adaptability in event settings.

🛠️ Tools & Technologies

• Event management software
• Microsoft Office Suite
• Customer Relationship Management (CRM) tools

ASSUMPTION: Proficiency in these tools is critical for managing event logistics and communications effectively.

👔 Cultural Fit Considerations

Company Values:

• Commitment to health and wellness
• Inclusivity and diversity
• Innovation and community-centered service

Work Style:

• Energetic and proactive
• Collaborative and team-oriented
• Flexible and adaptive to changing event needs

Self-Assessment Questions:

• Do I thrive in an active, wellness-oriented environment?
• How well do I manage multiple tasks and priorities under pressure?
• Am I comfortable engaging with diverse stakeholder groups?

ASSUMPTION: Successful candidates often align personally with wellness values and embrace inclusivity and teamwork.

⚠️ Potential Challenges

• Managing multiple concurrent events and logistics
• Adapting to last-minute changes or unexpected challenges
• Ensuring high member satisfaction and retention through event quality
• Balancing administrative tasks with active event coordination duties

ASSUMPTION: The role likely requires strong problem-solving skills and the capacity to remain calm under pressure.

📈 Similar Roles Comparison

• Event Planner: Similar logistics but with broader scope including budget management
• Marketing Coordinator: Focuses more on promotion and less on logistics
• Sports Program Coordinator: Emphasis more on sports and less on general events

ASSUMPTION: The Event Coordinator role at Life Time combines elements of logistics, marketing, and member engagement, which may appeal to those aiming for a comprehensive experience in event management.

📝 Sample Projects

• Coordinating a large-scale health fair for community engagement
• Managing logistics for a multi-day sports tournament
• Developing themed member appreciation events

ASSUMPTION: Projects likely vary seasonally and integrate with community wellness initiatives.

❓ Key Questions to Ask During Interview

• What types of events are most frequently organized at this location?
• How does Life Time measure the success of its events?
• What are the key challenges an Event Coordinator might face in their first year?
• What opportunities for professional growth does this role offer?
• How does the company support work-life balance, especially around event dates?

ASSUMPTION: These questions can provide insight into the specific duties and corporate culture, as well as align candidate expectations with Life Time's operational dynamics.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through the Life Time careers page
• Tailor your resume to highlight relevant event coordination experience
• Prepare for a mix of situational and behavioral interview questions
• Research Life Time's community initiatives to discuss during your interview
• Follow up after your interview with personalized thank-you emails

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.