Event Coordinator

📌 Core Information

🔹 Job Title: Event Coordinator

🔹 Company: Elle Seller

🔹 Location: Los Angeles, CA

🔹 Job Type: Full-time, On-site

🔹 Category: Event Planning

🔹 Date Posted: April 17, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site (Los Angeles, CA)

🚀 Job Overview

Key aspects of this role include:

• Planning and executing a wide range of events, from corporate meetings to large-scale conferences
• Collaborating with clients to define event objectives, budgets, and timelines
• Managing event logistics, including catering, transportation, audio-visual needs, and attendee registration
• Overseeing on-site event operations to ensure a seamless experience for attendees

ASSUMPTION: This role requires a high level of organization, multitasking, and attention to detail. The ideal candidate will have experience in event planning and a passion for creating exceptional experiences.

📋 Key Responsibilities

✅ Plan and execute a wide range of events, including corporate meetings, social gatherings, and promotional events

✅ Collaborate with clients to define event objectives, budgets, and timelines

✅ Source, negotiate, and manage contracts with vendors and venues

✅ Create detailed event plans and timelines to ensure smooth execution

✅ Oversee event logistics, including catering, transportation, audio-visual needs, and attendee registration

✅ Manage on-site event operations, coordinating staff and volunteers to ensure flawless execution

ASSUMPTION: The Event Coordinator will be expected to work under pressure and handle unexpected challenges calmly and efficiently.

🎯 Required Qualifications

Education: Bachelor’s degree in Hospitality, Event Management, or a related field

Experience: Proven experience in event planning and coordination, preferably in a corporate setting

Required Skills:

• Excellent organizational and multitasking skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to work under pressure and handle unexpected challenges
• Proficient in event management software and Microsoft Office Suite

Preferred Skills:

• Fluency in additional languages (Spanish, French, etc.)
• Experience with specific event management software (e.g., Cvent, Eventbrite)

ASSUMPTION: While not explicitly stated, experience with specific event management software and additional language skills may be beneficial but not required for this role.

💰 Compensation & Benefits

Salary Range: $950 - $1250 per week (Based on industry standards for Event Coordinators in Los Angeles)

Benefits:

• Competitive weekly salary
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunities for career development and advancement

Working Hours: Full-time (40 hours per week), with potential for overtime during events

ASSUMPTION: The salary range provided is an estimate based on industry standards for Event Coordinators in Los Angeles. Actual compensation may vary based on experience and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Elle Seller is a marketing services company specializing in branding, marketing, and advertising. They operate in the competitive marketing services industry, with a focus on innovative and data-driven solutions.

Company Size: Elle Seller has 11-50 employees, making it a mid-sized company. This size allows for a more intimate work environment and opportunities for growth and advancement.

Founded: The company's founding date is not explicitly stated, but they have established themselves in the marketing services industry with a strong reputation for innovative solutions.

Company Description:

• Elle Seller empowers businesses and organizations with innovative marketing solutions that go beyond conventional norms
• The company takes a bespoke approach to marketing, delving into the essence of each brand to craft tailored strategies that resonate with audiences
• They offer a comprehensive suite of marketing solutions, from digital strategies to traditional channels, and embrace emerging trends to keep brands ahead of the competition

Company Specialties:

• Branding
• Marketing
• Advertising

Company Website: elleseller.com

ASSUMPTION: Elle Seller's focus on innovation and tailored marketing solutions suggests a dynamic and creative work environment, where employees are encouraged to think outside the box.

📊 Role Analysis

Career Level: The Event Coordinator role is an intermediate-level position, requiring proven experience in event planning and coordination.

Reporting Structure: The Event Coordinator will likely report directly to the Events Manager or Director of Events, depending on the company's organizational structure.

Work Arrangement: This is an on-site, full-time position, with the expectation that candidates must work in the office within three weeks of hire. The role may require working overtime during events.

Growth Opportunities:

• As the company grows, there may be opportunities for the Event Coordinator to take on more responsibilities or move into a senior role
• With experience, the Event Coordinator may have the opportunity to manage a team of event planners or specialize in a specific type of event

ASSUMPTION: Given the company's focus on growth and innovation, there may be opportunities for the Event Coordinator to grow within the organization as the company expands its event planning services.

🌍 Location & Work Environment

Office Type: Elle Seller's office is located in Los Angeles, CA, with a modern and collaborative work environment.

Office Location(s): 1100 Poydras St, New Orleans, Louisiana 70112, US

Geographic Context:

• Los Angeles is a major metropolitan area with a diverse and vibrant culture
• The city offers numerous opportunities for networking and professional development in the event planning industry
• Los Angeles has a Mediterranean climate, with mild winters and hot summers

Work Schedule: The Event Coordinator will work a full-time schedule, with the potential for overtime during events. The work schedule may include evenings and weekends as needed.

ASSUMPTION: The Event Coordinator should be prepared to work flexible hours, including evenings and weekends, to ensure the successful execution of events.

💼 Interview & Application Insights

Typical Process:

• Online application and resume submission
• Phone or video screen with the Events Manager
• In-person or virtual interview with the Events Director
• Final interview with the company's leadership team

Key Assessment Areas:

• Event planning and coordination skills
• Organizational and multitasking abilities
• Communication and interpersonal skills
• Problem-solving and adaptability

Application Tips:

• Highlight relevant event planning experience and achievements in your resume and cover letter
• Demonstrate your understanding of the event planning process and your ability to manage multiple projects simultaneously
• Showcase your creativity and problem-solving skills through examples of unique event ideas or challenges overcome

ATS Keywords: Event Planning, Event Coordination, Corporate Events, Conference Planning, Vendor Management, Logistics Coordination, Attention to Detail, Multitasking, Problem Solving

ASSUMPTION: Elle Seller may use an Applicant Tracking System (ATS) to screen resumes, so it's essential to include relevant keywords from the job description to increase the visibility of your application.

🛠️ Tools & Technologies

• Event management software (e.g., Cvent, Eventbrite)
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Project management tools (e.g., Asana, Trello)

ASSUMPTION: The Event Coordinator should be comfortable using event management software and other relevant tools to streamline the event planning process.

👔 Cultural Fit Considerations

Company Values:

• Innovation
• Partnership
• Success

Work Style:

• Collaborative
• Creative
• Adaptable

Self-Assessment Questions:

• Do you thrive in a fast-paced, dynamic environment where no two days are the same?
• Are you comfortable working independently and taking initiative to solve problems?
• Do you enjoy collaborating with others to create exceptional experiences?

ASSUMPTION: Elle Seller values innovation, partnership, and success, and seeks candidates who can thrive in a collaborative and creative work environment.

⚠️ Potential Challenges

• The Event Coordinator may face tight deadlines and high-pressure situations, requiring strong organizational skills and the ability to work under pressure
• The role may require working evenings and weekends, which could impact work-life balance
• The Event Coordinator must be comfortable managing multiple projects simultaneously and prioritizing tasks effectively
• The role may involve working with a diverse range of clients, each with their unique expectations and requirements

ASSUMPTION: The Event Coordinator should be prepared to face challenges head-on and maintain a calm and professional demeanor under pressure.

📈 Similar Roles Comparison

• Event Coordinator vs. Event Planner: While both roles involve planning and executing events, the Event Coordinator may have more responsibility for day-to-day logistics and vendor management, while the Event Planner focuses more on overall event strategy and design
• Event Coordinator vs. Meeting Coordinator: The Event Coordinator plans and executes a wide range of events, while the Meeting Coordinator focuses specifically on planning and coordinating meetings and conferences
• Event Coordinator vs. Event Manager: The Event Coordinator typically has less experience and responsibility than the Event Manager, who may oversee a team of event planners and be responsible for the overall success of multiple events

ASSUMPTION: The Event Coordinator role at Elle Seller may differ from similar roles at other companies, depending on the company's size, industry, and specific event planning needs.

📝 Sample Projects

• Planning and executing a corporate retreat for 100 attendees, including venue selection, catering, and team-building activities
• Managing the logistics for a large-scale conference, including speaker coordination, attendee registration, and on-site event management
• Coordinating a promotional event for a new product launch, including vendor management, marketing materials, and event execution

ASSUMPTION: The Event Coordinator should be prepared to take on a wide range of projects, from small-scale meetings to large-scale conferences, and tailor their approach to the unique needs of each event.

❓ Key Questions to Ask During Interview

• What is the typical event planning process at Elle Seller, from initial client consultation to post-event evaluation?
• How does the Events Manager support the Event Coordinator in their day-to-day responsibilities?
• What opportunities are there for professional development and growth within the Events team?
• How does Elle Seller measure the success of its events, and how does the Event Coordinator contribute to this process?
• What is the company culture like at Elle Seller, and how does the Events team fit into the broader organization?

ASSUMPTION: Asking thoughtful and insightful questions during the interview process demonstrates your interest in the role and your commitment to understanding the company's event planning processes.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant event planning experience and skills
• Prepare examples of unique event ideas or challenges overcome to demonstrate your creativity and problem-solving abilities
• Follow up with the hiring manager one week after submitting your application to express your continued interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.