Event Coordinator

📌 Core Information

🔹 Job Title: Event Coordinator

🔹 Company: Tennis Australia

🔹 Location: Australia

🔹 Job Type: On-site

🔹 Category: 📆 Event Marketing & Coordination

🔹 Date Posted: Wed Apr 02 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Ensuring the smooth planning, coordination, and execution of events across multiple locations
• Collaborating with the Event Manager and internal teams
• Overseeing procurement, managing logistics, and maintaining budgets
• Fostering relationships with suppliers, contractors, and stakeholders

ASSUMPTION: The role is fast-paced and requires high coordination skills, focusing on prestigious events like the Australian Open. The job likely involves extensive collaborative efforts both internally and externally.

📋 Key Responsibilities

✅ Coordinate the planning, execution, and delivery of Tennis Australia and Australian Open events, ensuring objectives, budgets, and timelines are met

✅ Manage event budgets, including financial feasibility assessments, purchase orders, and post-event reconciliation

✅ Oversee on-site logistics, including supplier coordination, venue setup, catering, and event operations

✅ Collaborate with key stakeholders to align on contractual commitments and event goals

✅ Conduct post-event debriefs to gather feedback and ensure efficient event wrap-up

✅ Use project management tools (e.g., Monday.com) to track progress

ASSUMPTION: The responsibilities are comprehensive and involve both pre-event and post-event activities, indicating a full-cycle management role.

🎯 Required Qualifications

Education: Not specified, but a degree in event management or a related field may be preferred

Experience: Demonstrated experience in event management or a similar role

Required Skills:

• Event Management
• Logistics
• Budget Management

Preferred Skills:

• Knowledge of audio-visual, production, and catering
• Creative theming abilities

ASSUMPTION: Advanced skills in communication and stakeholder management are crucial due to the collaborative nature of the role.

💰 Compensation & Benefits

Salary Range: Not specified; likely competitive within the sports industry in Australia

Benefits:

• Career development and training opportunities
• Tickets to the Australian Open
• Health & wellbeing activities
• Onsite gym & tennis facilities
• Flexible working practices
• Free car parking
• Discounts from sponsorship partners

Working Hours: 40 hours per week with flexible arrangements available

ASSUMPTION: Benefits are tailored to enhance personal development and work-life balance, emphasizing sporting culture and health.

📌 Applicant Insights

🔍 Company Context

Industry: Spectator Sports; Tennis Australia is a prominent player in organizing large-scale events

Company Size: 201-500 employees, allowing for a dynamic work environment with personalized career growth opportunities

Founded: 1904

Company Description:

• Part of Australia's national sporting and cultural heritage
• Focus on community cohesiveness, safety, and health
• Organizer of major international tennis events

Company Specialties:

• Events
• Tennis Programs
• Sports Marketing

Company Website: http://www.tennis.com.au

ASSUMPTION: The company's focus on community and culture suggests a supportive atmosphere conducive to innovation.

📊 Role Analysis

Career Level: Mid-level, ideal for professionals with 2-5 years of experience

Reporting Structure: Likely reports to the Event Manager

Work Arrangement: Primarily on-site operations

Growth Opportunities:

• Involvement in high-profile events like the Australian Open
• Leadership and management skill development
• Potential career advancement within a growing events team

ASSUMPTION: Dynamic events portfolio offers diverse experiences, enhancing professional growth and exposure.

🌍 Location & Work Environment

Office Type: Event-driven, primarily held at outdoor sports venues

Office Location(s): Throughout Australia, including Melbourne, Brisbane, Sydney, Perth, and Tasmania

Geographic Context:

• Opportunity to work in iconic Australian cities
• Exposure to a mix of urban and suburban event locations
• Access to major sporting venues

Work Schedule: Variable hours, possibly extending to weekends depending on event schedules

ASSUMPTION: Role involves travel across Australia's key cities, providing a rich professional experience.

💼 Interview & Application Insights

Typical Process:

• Submit application and portfolio online
• Initial screening interview
• Detailed discussion about past event experience

Key Assessment Areas:

• Event management and coordination skills
• Logistical planning and budget management
• Stakeholder communication effectiveness

Application Tips:

• Highlight experience with large-scale events
• Emphasize budget management capabilities
• Showcase communication and problem-solving skills

ATS Keywords: Event Management, Logistics, Stakeholder Engagement, Budget Management

ASSUMPTION: The application process is competitive, requiring demonstrable experience in high-impact areas.

🛠️ Tools & Technologies

• Project management tools like Monday.com
• Event logistics platforms
• Experience with audio-visual and catering technology

ASSUMPTION: Proficiency in project management tools is integral to efficiently handling event timelines and team communications.

👔 Cultural Fit Considerations

Company Values:

• Diversity and equity
• Community-focused
• Commitment to excellence

Work Style:

• Collaborative with cross-functional teams
• Dynamic and adaptable to change
• Focused on delivering high-quality results

Self-Assessment Questions:

• Am I comfortable working in highly dynamic environments?
• Can I effectively collaborate with diverse teams?
• Do I have a passion for sports and event management?

ASSUMPTION: A desire to work collaboratively in a vibrant, sports-centered environment is crucial for success.

⚠️ Potential Challenges

• Managing complex logistics across multiple locations
• Balancing tight deadlines with high-quality delivery
• Fostering relationships with numerous stakeholders
• Adapting to variable work hours during event periods

ASSUMPTION: The ability to navigate logistical challenges and stakeholder management pressures is essential.

📈 Similar Roles Comparison

• Event Planner: More focus on logistics rather than end-to-end management
• Conference Coordinator: Typically involves less physical event operations
• Festival Organizer: More creative freedom but similar logistical complexities

ASSUMPTION: Event Coordinator roles at Tennis Australia are likely more dynamic and demanding due to the sports context.

📝 Sample Projects

• Organizer for Australian Open logistics team
• Coordinator for marketing partner events during Grand Slams
• Project leader for new community tennis initiatives

ASSUMPTION: Experience with high-profile sports events will be highly beneficial for similar roles.

❓ Key Questions to Ask During Interview

• How does Tennis Australia support career growth within the organization?
• What are the primary challenges faced by the events team here?
• How is success typically measured for this role?
• Can you provide examples of events that have been especially challenging?
• What are the opportunities for working on international events?

ASSUMPTION: Understanding the specific expectations and growth opportunities can help in aligning personal career goals with the organization's path.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Ensure inclusion of a detailed portfolio
• Prepare to discuss your event management experience
• Highlight your adaptability during fast-paced events
• Demonstrate your ability to manage budgets and logistics

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.