Event Coordinator - Bielefeld (Part-Time)

📌 Core Information

🔹 Job Title: Event Coordinator - Bielefeld (Part-Time)

🔹 Company: FeverUp

🔹 Location: Bielefeld, Germany

🔹 Job Type: On-site

🔹 Category: 📆 Event Marketing & Coordination

🔹 Date Posted: April 2, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Coordinating on-site operational details for Candlelight events.
• Managing staff training and scheduling.
• Handling inventory and printing needs for events.
• Maintaining the high standards of Fever's cultural and customer service values.

ASSUMPTION: The job involves working primarily during weekends as the Candlelight concerts are scheduled then, implying a requirement for flexible availability.

📋 Key Responsibilities

✅ Act as the main point of contact on-site for Candlelight events and staff.

✅ Communicate directly with Fever Originals manager regarding staff roster and schedules.

✅ Ensure all staff are trained on their responsibilities, including safety measures and customer service.

✅ Manage inventory for event venues and handle any printing requirements.

✅ Oversee guest lists and make opening/closing remarks at each event.

✅ Provide daily reports on event statuses and insights to Fever Originals Project Managers.

✅ Conduct and evaluate walk-throughs of potential venues.

✅ Represent Fever and the Candlelight brand in all interactions, ensuring customer satisfaction.

ASSUMPTION: The tasks require strong organizational skills and the ability to manage multiple responsibilities effectively at events, implying the need for a proactive approach to problem-solving on-site.

🎯 Required Qualifications

Education: Relevant degree in event management is preferred but not strictly required.

Experience: Minimum of 2 years in event management or related field.

Required Skills:

• Exceptional customer service and communication skills.
• Strong problem-solving abilities and experience leading on-site teams.
• Fluency in German and English; additional languages are advantageous.

Preferred Skills:

• Knowledge of AV and PA systems.
• Previous experience in live music or cultural event settings.

ASSUMPTION: The role is suitable for candidates who are passionate about live entertainment and cultural events, suggesting an innovative mindset would be an asset.

💰 Compensation & Benefits

Salary Range: Not specified; assumed to align with industry standards for part-time event coordinators in Germany.

Benefits:

• Opportunity to engage with a dynamic and rapidly growing company.
• Potential to manage more events in different locations.
• Networking opportunities within the live entertainment industry.

Working Hours: 20 hours per week, primarily on weekends.

ASSUMPTION: Compensation includes an hourly rate that accounts for transportation costs, suggesting the importance of confirming these details with the employer.

📌 Applicant Insights

🔍 Company Context

Industry: Software Development focused on live entertainment discovery.

Company Size: 1,001-5,000 employees, which implies a significant level of resources and network for support and growth.

Founded: 2014 in New York City, with rapid expansion globally.

Company Description:

• Pioneering the democratization of cultural and entertainment access globally.
• Operates in over 100 major cities worldwide, connecting millions to unique cultural experiences.
• Innovative use of proprietary technology to enhance audience reach and event creator empowerment.

Company Specialties:

• Live entertainment and events.
• Music and concert technology.
• Creative cultural programming.

Company Website: feverup.com

ASSUMPTION: Fever's commitment to diversity and inclusion suggests a welcoming culture for applicants from varied backgrounds.

📊 Role Analysis

Career Level: Intermediate, involving operational management and teamwork.

Reporting Structure: Reports to Fever Originals managers and potentially other senior event coordinators.

Work Arrangement: On-site, requiring presence at event locations during weekends.

Growth Opportunities:

• Advancement in event management hierarchies within Fever.
• Possibilities to manage larger or more diverse event types.
• Ability to influence and innovate in cultural programming.

ASSUMPTION: The role is poised for individuals seeking career development in live entertainment and event coordination.

🌍 Location & Work Environment

Office Type: Event-based; primarily in various venues across Bielefeld.

Office Location(s): Bielefeld, primarily operational in different event venues.

Geographic Context:

• Bielefeld is known for its cultural venues and dynamic event opportunities.
• Proximity to major European cultural centers offers networking opportunities.
• Local geographic diversity provides various venue settings for creative events.

Work Schedule: Weekend-heavy with flexibility required for event needs.

ASSUMPTION: Event locations will be varied, requiring adaptability to different environments and logistics.

💼 Interview & Application Insights

Typical Process:

• Initial application review.
• Phone or video interview with HR or hiring manager.
• On-site interview or practical assessment related to event coordination.

Key Assessment Areas:

• Event logistics and coordination ability.
• Customer service proficiency.
• Adaptability in high-paced environments.

Application Tips:

• Highlight relevant experience in event coordination.
• Showcase organizational and problem-solving skills.
• Emphasize language skills and experience in cultural events.

ATS Keywords: Event Management, Customer Service, Team Leadership, Scheduling, Safety Training

ASSUMPTION: The application process places significant weight on practical experience and customer interaction skills.

🛠️ Tools & Technologies

• Inventory management systems.
• AV and PA systems (understanding desirable).
• Event scheduling and communication software.

ASSUMPTION: Familiarity with technology that enhances event coordination and customer service will be beneficial.

👔 Cultural Fit Considerations

Company Values:

• Commitment to democratizing cultural access.
• Emphasis on inclusive and diverse work environments.
• Innovation-driven approach in technology and customer experience.

Work Style:

• Team-oriented and collaborative.
• Adaptable to fast-changing event environments.
• Detail-oriented with proactive problem-solving.

Self-Assessment Questions:

• Do you have a strong passion for live music and event management?
• Can you handle high-pressure situations with ease?
• Are you comfortable leading teams and representing a global brand?

ASSUMPTION: Candidates aligned with Fever's mission and values of inclusivity will find a rewarding cultural fit.

⚠️ Potential Challenges

• Manoeuvring in logistical constraints of event planning.
• Balancing multiple responsibilities during live events.
• Maintaining brand standards in diverse venues.
• Adapting to last-minute changes or issues.

ASSUMPTION: Success in this role necessitates resilience and flexibility in dynamic event settings.

📈 Similar Roles Comparison

• Increased customer interaction compared to typical back-office event roles.
• Greater emphasis on on-the-ground logistical management.
• More opportunities for creative input in event design and implementation.

ASSUMPTION: Compared to corporate event management, this role offers diverse experiences across event settings and audiences.

📝 Sample Projects

• Coordinating a Candlelight Concert in a historic venue.
• Organizing staff training sessions for safety and guest interactions.
• Managing inventory and logistics for a series of concerts in multiple cities.

ASSUMPTION: Opportunities to significantly impact event successes through direct management of event logistics.

❓ Key Questions to Ask During Interview

• What are the key challenges currently faced by the events team?
• How does Fever support staff during high-demand events?
• What opportunities are there for professional growth within the company?
• How is success measured for this role?
• What innovative projects are currently in the pipeline?

ASSUMPTION: Asking insightful questions will demonstrate genuine interest and engagement with the role.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Ensure your resume highlights relevant event experience and language skills.
• Prepare examples of past event coordination successes for interviews.
• Research Fever’s events to understand their cultural impact.
• Follow up on application status politely after two weeks.

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.