Event Marketing Operations Associate

📌 Core Information

🔹 Job Title: Event Marketing Operations Associate

🔹 Company: Outreach

🔹 Location: United States

🔹 Job Type: Full-Time

🔹 Category: Event Marketing

🔹 Date Posted: July 30, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Remote OK

🚀 Job Overview

Key aspects of this role include:

• Coordinating event operations and project plans
• Managing vendor relationships and budgets
• Tracking event performance and ROI
• Collaborating with cross-functional teams

ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Familiarity with event marketing, project management, and relevant tools is essential.

📋 Key Responsibilities

✅ Event Operations & Project Coordination: Assist in creating detailed event project plans, support cross-functional workflows, oversee logistics, and maintain brand standards.

✅ Vendor & Budget Management: Support RFPs, vendor sourcing, selection, and contracting, coordinate procurement efforts, and assist with budget management.

✅ Reporting & ROI Tracking: Coordinate event registration logistics, collaborate with marketing operations on registration workflows, maintain accurate attendee data, and assist with post-event reporting.

ASSUMPTION: This role involves a mix of operational, project management, and analytical tasks. Strong organizational skills and attention to detail are crucial for success.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Business, or a related field (or equivalent experience)

Experience: 3+ years in event marketing, event operations, marketing operations, or project management, ideally in B2B SaaS, tech, or a fast-paced agency environment

Required Skills:

• Operationally minded with strong project management skills
• Exceptional organizational skills and attention to detail
• Ability to thrive in a fast-paced, high-growth environment with evolving priorities
• Familiarity with Salesforce, Marketo, and Asana; as well as event technology tools such as Splash, CVent, Bizzabo, and/or other marketing automation platforms (a plus)

Preferred Skills:

• Limited travel required with occasional travel to support major flagship events a few times a year

ASSUMPTION: Outreach is looking for candidates with relevant experience and a strong operational mindset. Familiarity with event marketing tools and platforms is highly desirable.

💰 Compensation & Benefits

Salary Range: $54,000 - $94,000 USD per year. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. Outreach also has a location-based compensation structure.

Benefits:

• Flexible time off
• 401k
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• Parental leave program
• Infertility/assisted reproductive services benefit
• Employee referral bonuses
• Snacks and beverages in the office, along with fun events to celebrate
• Diversity and inclusion programs

Working Hours: Full-time, with limited travel required for major events

ASSUMPTION: Outreach offers a competitive salary range and comprehensive benefits package. The salary range provided is an estimate based on industry standards for this role and experience level.

📌 Applicant Insights

🔍 Company Context

Industry: Software Development, specifically focusing on AI Revenue Workflow Platform for sales teams

Company Size: 501-1,000 employees. This size allows for growth opportunities and a dynamic work environment.

Founded: 2014. Outreach has been growing and expanding its services since its founding.

Company Description:

• Outreach is the only complete AI Revenue Workflow Platform built for all revenue teams.
• It infuses predictive, assistive, conversational, and agentic AI to power hundreds of use cases across revenue motions.
• World-leading enterprise organizations use Outreach to power their revenue teams.

Company Specialties:

• Technology
• Sales
• Sales Execution

Company Website: www.outreach.io

ASSUMPTION: Outreach is a growing tech company focused on providing AI-driven solutions for sales teams. Its size and focus on innovation create an exciting work environment.

📊 Role Analysis

Career Level: Mid-level. This role offers opportunities for growth and development within the event marketing and operations field.

Reporting Structure: This role reports directly to the Event Marketing Manager and collaborates with various cross-functional teams, including creative, brand, content, and marketing operations.

Work Arrangement: Remote OK, with limited travel required for major events.

Growth Opportunities:

• Expanding event management skills and experience
• Developing expertise in event technology tools and platforms
• Potential career progression into senior event marketing or operations roles

ASSUMPTION: This role offers opportunities for professional growth and development within the event marketing and operations field.

🌍 Location & Work Environment

Office Type: Remote OK, with occasional travel for major events

Office Location(s): United States (with flexibility for remote work)

Geographic Context:

• Working remotely allows for flexibility and a better work-life balance
• Occasional travel for major events provides opportunities to engage with the team and industry professionals in person
• The United States offers a diverse range of event locations and experiences

Work Schedule: Full-time, with limited travel required for major events

ASSUMPTION: Outreach's remote OK policy provides flexibility and work-life balance, while occasional travel offers opportunities for professional growth and networking.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screen with the hiring manager
• In-depth interview with the event marketing team
• Final interview with the director of marketing

Key Assessment Areas:

• Event planning and operations skills
• Project management experience
• Attention to detail and organizational skills
• Adaptability and problem-solving skills

Application Tips:

• Highlight relevant event marketing and operations experience in your resume
• Tailor your cover letter to demonstrate your understanding of the role and company
• Prepare examples of successful event projects or initiatives you've led

ATS Keywords: Event Marketing, Event Operations, Project Management, Salesforce, Marketo, Asana, Budget Management, Vendor Management, Logistics Coordination, Data Tracking, Performance Metrics, Attention to Detail, Organizational Skills, Cross-Functional Coordination, Lead Capture, Email Communications

ASSUMPTION: Outreach's interview process focuses on assessing candidates' event marketing and operations skills, as well as their fit with the company's culture and values.

🛠️ Tools & Technologies

• Salesforce
• Marketo
• Asana
• Event technology tools such as Splash, CVent, Bizzabo, and/or other marketing automation platforms

ASSUMPTION: Outreach uses a variety of tools and technologies to streamline event marketing and operations processes. Familiarity with these tools is essential for success in this role.

👔 Cultural Fit Considerations

Company Values:

• Customer-centric
• Innovative
• Collaborative
• Accountable
• Inclusive

Work Style:

• Fast-paced and dynamic
• Collaborative and cross-functional
• Focused on results and continuous improvement

Self-Assessment Questions:

• Do you thrive in a fast-paced, high-growth environment with evolving priorities?
• Are you comfortable working collaboratively with cross-functional teams?
• Do you have strong organizational skills and attention to detail?

ASSUMPTION: Outreach values candidates who are customer-centric, innovative, collaborative, accountable, and inclusive. A strong cultural fit is essential for success in this role.

⚠️ Potential Challenges

• Managing multiple projects and deadlines simultaneously
• Adapting to a fast-paced, high-growth environment with evolving priorities
• Occasional travel for major events
• Limited budget and resource constraints for certain events

ASSUMPTION: Outreach's fast-paced environment and occasional travel requirements may present challenges for some candidates. However, these aspects also contribute to the role's dynamic and engaging nature.

📈 Similar Roles Comparison

• Event Coordinator: Focuses more on on-site event logistics and less on event planning and operations
• Event Manager: Typically involves more strategic planning and less day-to-day operations
• Marketing Operations Specialist: Focuses more on marketing technology and processes, rather than event-specific operations

ASSUMPTION: The Event Marketing Operations Associate role combines elements of event planning, operations, and marketing technology. It is distinct from other roles in the event and marketing fields.

📝 Sample Projects

• Planning and executing a multi-day, multi-track conference for 500+ attendees
• Managing vendor relationships and contracts for a series of regional events
• Developing and implementing a registration workflow for a virtual event series

ASSUMPTION: These sample projects demonstrate the range of responsibilities and skills required for the Event Marketing Operations Associate role.

❓ Key Questions to Ask During Interview

• What are the key priorities for this role in the first 30, 60, and 90 days?
• How does this role collaborate with other teams, such as creative, brand, and content?
• What opportunities are there for professional growth and development within the event marketing and operations field at Outreach?
• How does Outreach support work-life balance for remote employees?
• What are the most challenging aspects of this role, and how can I best prepare for them?

ASSUMPTION: These interview questions help candidates better understand the role's responsibilities, work environment, and growth opportunities.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight relevant event marketing and operations experience
• Write a cover letter explaining your interest in the role and how your skills and experience make you a strong fit
• Prepare examples of successful event projects or initiatives you've led
• Follow up with the hiring manager one week after submitting your application to express your continued interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.