Events Marketing Specialist (Saudi Nationals)

📌 Core Information

🔹 Job Title: Events Marketing Specialist (Saudi Nationals)

🔹 Company: Calo

🔹 Location: Riyadh, Ar Riyāḑ, Saudi Arabia

🔹 Job Type: Full-Time

🔹 Category: Events Marketing

🔹 Date Posted: April 7, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Planning and executing a variety of offline events to support Calo’s business objectives in Saudi Arabia.
• Managing relationships with vendors, venues, and other event partners.
• Coordinating with internal stakeholders, including operations, supply chain, finance, design team, and marketing.
• Creating marketing materials for events, including flyers, posters, activations, and needed merch.
• Overseeing all logistical aspects of events, including venue setup, audio-visual equipment, catering, and access pass.
• Ensuring all necessary permits and insurance are obtained for events.
• Developing and executing activities that engage and educate attendees about our healthy meal plans.
• Collecting and analyzing attendees and Calo Team feedback to improve future events.

ASSUMPTION: This role requires strong project management skills, exceptional communication and writing skills in both English and Arabic, and the ability to adapt to changing circumstances and work well under pressure.

📋 Key Responsibilities

✅ Plan and organize a variety of offline events, including but not limited to product launches, sports events, entertainment events, health fairs, workshops, and community events.

✅ Develop detailed event plans, including budgets, timelines, and logistics with the ability to execute these plans effectively and ensure smooth event execution.

✅ Identify, negotiate with, and manage relationships with vendors, venues, and other event partners.

✅ Coordinating with internal stakeholders, including operations, supply chain, finance, design team, and marketing.

✅ Plan and create events booths with external agencies to deliver suitable promotional booths at events under Calo’s guidelines.

✅ Create marketing materials for events, including flyers, posters, activations, and needed merch.

✅ Oversee all logistical aspects of events, including venue setup, audio-visual equipment, catering, and access pass.

✅ Ensure all necessary permits and insurance are obtained for events.

✅ Ensure meals and snacks are delivered and placed in the events according to food safety and quality procedures.

✅ Develop and execute activities that engage and educate attendees about our healthy meal plans.

✅ Collect and analyze attendees and Calo Team feedback to improve future events.

✅ Conduct post-event evaluations to assess the success of events and identify areas of improvement.

✅ Prepare detailed reports on event outcomes, including attendance, engagement, and overall effectiveness.

ASSUMPTION: The ideal candidate should have a Bachelor’s degree in a relevant field and at least 2 years of experience in event planning and coordination. Strong communication skills in both English and Arabic, along with the ability to work under pressure and adapt to changing circumstances, are essential.

🎯 Required Qualifications

Education: Bachelor’s degree in Event Management, Marketing, Communications, or a related field

Experience: 2+ years of proven experience in event planning, coordination, and execution

Required Skills:

• Strong project management skills
• Exceptional communication and writing skills in both English and Arabic
• Ability to adapt to changing circumstances and work well under pressure
• Creative thinking and problem-solving abilities
• Flexibility to work evenings, weekends, and travel as required by events
• Strong communicator
• Excellent interpersonal skills
• Collaborative team player who also can work independently and take initiative
• Eager to learn
• Friendly and pleasant personality that is able to lead with empathy and patience

Preferred Skills:

• Experience with event software and tools
• Knowledge of the local event industry and trends

ASSUMPTION: The ideal candidate should have a Bachelor’s degree in a relevant field and at least 2 years of experience in event planning and coordination. Strong communication skills in both English and Arabic, along with the ability to work under pressure and adapt to changing circumstances, are essential.

💰 Compensation & Benefits

Salary Range: Competitive salary based on experience and industry standards for the region

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Employee discounts
• Professional development opportunities

Working Hours: Full-time, 40 hours per week

ASSUMPTION: The salary range is competitive and based on industry standards for the region. Benefits include health, dental, and vision insurance, retirement plan, paid time off, employee discounts, and professional development opportunities.

📌 Applicant Insights

🔍 Company Context

Industry: Technology, Information and Internet

Company Size: 1,001-5,000 employees

Founded: 2019

Company Description:

• Calo is an app providing personalized meal plans for busy people through nutritional algorithms, built with love by chefs, nutritionists, and software engineers.
• Launched in Bahrain in 2019, Calo has since expanded to different countries and has cooked and delivered millions of nutritious meals.

Company Specialties:

• Personalized meal plans
• Nutritional algorithms
• Healthy meal delivery

Company Website: https://calo.app

ASSUMPTION: Calo is a technology company specializing in personalized meal plans and healthy meal delivery. It was founded in 2019 and has since expanded to different countries.

📊 Role Analysis

Career Level: Mid-level

Reporting Structure: Reports directly to the Marketing Manager

Work Arrangement: On-site, full-time, 40 hours per week

Growth Opportunities:

• Potential career growth within the marketing department
• Opportunities to take on more responsibilities and leadership roles as the company expands

ASSUMPTION: This role is a mid-level position reporting directly to the Marketing Manager. It offers opportunities for career growth within the marketing department and potential leadership roles as the company expands.

🌍 Location & Work Environment

Office Type: Modern, collaborative office space

Office Location(s): Riyadh, Ar Riyāḑ, Saudi Arabia

Geographic Context:

• Riyadh is the capital and largest city of Saudi Arabia, with a population of over 7 million people.
• The city is known for its modern infrastructure, cultural attractions, and vibrant business scene.

Work Schedule: Full-time, 40 hours per week, with flexibility to work evenings, weekends, and travel as required by events

ASSUMPTION: The office is located in Riyadh, Saudi Arabia, with a modern, collaborative work environment. The city offers a vibrant business scene and cultural attractions. The work schedule is full-time with flexibility to work evenings, weekends, and travel as required by events.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening
• In-person or virtual interview with the hiring manager
• Final interview with senior leadership
• Background check and offer

Key Assessment Areas:

• Event planning and coordination skills
• Communication and interpersonal skills
• Problem-solving abilities
• Adaptability and flexibility

Application Tips:

• Highlight relevant event planning experience and achievements in your resume
• Tailor your cover letter to the specific role and company, emphasizing your fit for the position
• Prepare examples of successful events you’ve planned and executed, including challenges faced and solutions implemented
• Research Calo and the local event industry to demonstrate your understanding of the role and company
• Be ready to discuss your availability for evening, weekend, and travel work as required by events

ATS Keywords: Event Planning, Event Coordination, Project Management, Marketing, Logistics Management, Food Safety, Audience Engagement, Event Software, Event Industry, Event Trends

ASSUMPTION: The application process typically involves an online application submission, followed by a phone or video screening, in-person or virtual interview with the hiring manager, and a final interview with senior leadership. Key assessment areas include event planning and coordination skills, communication and interpersonal skills, problem-solving abilities, and adaptability and flexibility.

🛠️ Tools & Technologies

• Event planning software (e.g., Cvent, Eventbrite)
• Project management tools (e.g., Asana, Trello)
• Microsoft Office Suite
• Google Workspace
• Social media platforms (e.g., Facebook, Instagram, Twitter)
• Design tools (e.g., Canva, Adobe Creative Suite)

ASSUMPTION: The ideal candidate should be proficient in event planning software, project management tools, Microsoft Office Suite, Google Workspace, social media platforms, and design tools.

👔 Cultural Fit Considerations

Company Values:

• Innovation
• Collaboration
• Customer-centricity
• Integrity
• Accountability

Work Style:

• Dynamic and fast-paced
• Creative and innovative
• Data-driven and analytical
• Team-oriented and collaborative
• Adaptable and resilient

Self-Assessment Questions:

• How do you align with Calo’s company values, specifically [mention a specific value]?
• Describe a time when you had to adapt to a significant change in plans or circumstances. How did you handle it, and what was the outcome?
• How do you approach working with a diverse team, and how have you handled conflicts or disagreements in the past?

ASSUMPTION: Calo values innovation, collaboration, customer-centricity, integrity, and accountability. The ideal candidate should align with these values and demonstrate a dynamic, creative, data-driven, team-oriented, adaptable, and resilient work style.

⚠️ Potential Challenges

• Managing multiple events simultaneously, requiring strong multitasking and prioritization skills
• Working with tight deadlines and changing event requirements, necessitating flexibility and adaptability
• Dealing with vendors and suppliers, requiring strong negotiation and communication skills
• Ensuring event success in diverse cultural and linguistic environments, necessitating cultural sensitivity and language proficiency

ASSUMPTION: The Events Marketing Specialist role presents challenges such as managing multiple events simultaneously, working with tight deadlines and changing event requirements, dealing with vendors and suppliers, and ensuring event success in diverse cultural and linguistic environments.

📈 Similar Roles Comparison

• This role differs from related positions, such as Event Coordinator or Event Manager, in its focus on marketing and promotion aspects, as well as its requirement for language proficiency in both English and Arabic.
• Compared to industry-specific roles, such as Marketing Specialist or Brand Manager, this position emphasizes event planning and coordination skills and requires experience in the event industry.
• Career paths for this role may include progression to Senior Events Marketing Specialist, Events Marketing Manager, or similar leadership positions within the marketing department.

ASSUMPTION: This role differs from related positions in its focus on marketing and promotion aspects and requirement for language proficiency in both English and Arabic. Compared to industry-specific roles, it emphasizes event planning and coordination skills and requires experience in the event industry. Career paths may include progression to leadership positions within the marketing department.

📝 Sample Projects

• Planning and executing a successful product launch event, including managing vendors, coordinating logistics, and ensuring brand consistency
• Creating and implementing a marketing campaign for an upcoming health fair, including designing promotional materials and engaging attendees
• Managing a community event, including securing necessary permits, coordinating with local organizations, and ensuring event safety and quality standards

ASSUMPTION: Sample projects for this role may include planning and executing product launch events, creating marketing campaigns for health fairs, and managing community events, with a focus on event planning, coordination, and marketing skills.

❓ Key Questions to Ask During Interview

• Can you describe a time when you had to manage multiple events simultaneously? How did you prioritize your tasks and ensure the success of each event?
• How do you approach working with vendors and suppliers to ensure the best possible outcome for events?
• Can you share an example of an event where you had to adapt to significant changes in plans or circumstances? How did you handle it, and what was the outcome?
• How do you ensure the success of events in diverse cultural and linguistic environments?
• Can you describe a time when you had to work with tight deadlines and changing event requirements? How did you manage your time and adapt to the changes?

ASSUMPTION: Key questions to ask during the interview for this role may include inquiries about managing multiple events, working with vendors and suppliers, adapting to changes, ensuring event success in diverse environments, and handling tight deadlines and changing requirements.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Highlight relevant event planning experience and achievements in your resume
• Tailor your cover letter to the specific role and company, emphasizing your fit for the position
• Prepare examples of successful events you’ve planned and executed, including challenges faced and solutions implemented
• Research Calo and the local event industry to demonstrate your understanding of the role and company
• Be ready to discuss your availability for evening, weekend, and travel work as required by events
• Follow up with the hiring manager one week after your interview to express your interest in the role and reiterate your qualifications

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.