Marketing Operations Admin

📌 Core Information

🔹 Job Title: Marketing Operations Admin

🔹 Company: Offshore Launch

🔹 Location: Remote

🔹 Job Type: Full-time

🔹 Category: Marketing

🔹 Date Posted: May 21, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Fully Remote

🚀 Job Overview

Key aspects of this role include:

• Managing high volumes of emails and ensuring important messages reach the right team members
• Handling membership admin tasks, such as adding new members to Mailchimp and maintaining accurate records
• Organizing and cleaning up Google Drive files and data for better team access and efficiency
• Supporting magazine production by tracking ads and content, organizing backend tasks, and helping the team meet deadlines
• Documenting standard operating procedures, especially for new or evolving programs

ASSUMPTION: This role requires strong organizational skills, multitasking, and the ability to adapt to new systems quickly. It is ideal for candidates who thrive in fast-paced environments and can manage multiple priorities effectively.

📋 Key Responsibilities

✅ Sort and organize a high volume of daily emails, ensuring important messages reach the right team members and irrelevant emails are filtered out

✅ Handle membership admin tasks, such as adding new members to Mailchimp, sending welcome emails, and maintaining accurate records

✅ Keep email lists organized and up to date, manage newsletters, and help ensure email campaigns run smoothly without overloading the team

✅ Organize and clean up Google Drive files and data for better team access and efficiency

✅ Support magazine production by tracking ads and content, organizing backend tasks, and helping the team meet deadlines

✅ Use MediaOS CRM to track ad status and client follow-ups, supporting the production manager in staying organized

✅ Assist with scheduling social media posts (content creation is handled by the marketing team)

✅ Document standard operating procedures, especially for new or evolving programs

✅ Take on various admin tasks to help reduce the workload for the small team and free up time for key projects

ASSUMPTION: This role involves a mix of administrative, project management, and marketing tasks. Strong communication skills and the ability to work independently are crucial for success in this position.

🎯 Required Qualifications

Education: Marketing or Business degree or equivalent experience

Experience: 3+ years of relevant experience

Required Skills:

• Proven ability to manage high volumes of emails and prioritize effectively
• Proficiency with Mailchimp and CRM platforms for campaigns and workflow tracking
• Strong organizational skills for file management in Google Drive
• Experience documenting SOPs and improving processes
• Project management experience, including tracking deliverables and meeting deadlines
• Experience with social media scheduling tools
• Strong written and verbal communication skills

Preferred Skills:

• Experience working remotely
• Familiarity with MediaOS CRM

ASSUMPTION: Candidates with experience in marketing operations, project management, or similar roles will be well-suited for this position. Familiarity with the specific tools and platforms mentioned is a plus.

💰 Compensation & Benefits

Salary Range: $800-$900 per month, depending on experience

Benefits:

• 13th month pay
• Performance-based bonuses
• Comprehensive HMO policy, including dependents
• Annual continuing education budget to support professional development

Working Hours: Full-time (40 hours per week)

ASSUMPTION: The salary range provided is an estimate based on industry standards for similar roles. Benefits are subject to change and may vary based on the specific terms of the employment agreement.

📌 Applicant Insights

🔍 Company Context

Industry: Offshore Launch is a staffing agency specializing in helping small business owners scale their operations with top global remote talent. They focus on providing a people-centered environment that values growth and ongoing development.

Company Size: Offshore Launch is a small to mid-sized company, which means applicants can expect a more personal work environment with close-knit teams. This size also allows for greater flexibility and the opportunity to make a significant impact on the company's growth.

Founded: Offshore Launch was founded with a passion for leaving every person and business in a better position than they found them. They aim to impact the growth and success of small and medium-sized businesses by providing top-tier remote talent.

Company Description:

• Offshore Launch is dedicated to helping small business owners scale their operations with the top 1% of global remote talent.
• The company values partnership, service, and excellence in all its operations.
• They offer comprehensive benefits, including HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.

Company Specialties:

• Staffing and recruitment for small and medium-sized businesses
• Remote talent acquisition and management
• Marketing operations and support

Company Website: offshorelaunch.com

ASSUMPTION: Offshore Launch's focus on small business growth and remote talent acquisition makes it an attractive option for candidates seeking to make a significant impact in a dynamic and growing industry.

📊 Role Analysis

Career Level: This role is suitable for candidates with 2-5 years of experience in marketing operations, project management, or a related field. It offers an opportunity for career growth and development within the company.

Reporting Structure: The Marketing Operations Admin will work closely with the marketing team and report directly to the production manager. They will also have regular check-ins with Offshore Launch's team to ensure their continued success.

Work Arrangement: This is a fully remote position, allowing for flexible work arrangements and the opportunity to work from anywhere in the world.

Growth Opportunities:

• As the company grows, there may be opportunities for the Marketing Operations Admin to take on more responsibilities or move into a management role.
• Offshore Launch's commitment to professional development provides opportunities for employees to expand their skills and advance their careers.
• The company's focus on small business growth means that the Marketing Operations Admin will have the opportunity to work on a variety of projects and gain diverse experience.

ASSUMPTION: This role offers significant growth potential for the right candidate, with opportunities to learn, develop, and advance within the company.

🌍 Location & Work Environment

Office Type: Fully Remote

Office Location(s): N/A (Remote work environment)

Geographic Context:

• The remote nature of this role allows for flexibility in location, with the opportunity to work from anywhere in the world.
• Offshore Launch's focus on small business growth means that the Marketing Operations Admin will have the opportunity to work with clients from diverse backgrounds and industries.
• The company's commitment to teamwork and collaboration ensures a supportive and inclusive work environment.

Work Schedule: Full-time (40 hours per week), with flexible hours and the opportunity to work remotely.

ASSUMPTION: The fully remote nature of this role provides candidates with the opportunity to work from anywhere, with a flexible schedule that prioritizes work-life balance.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening with Offshore Launch's team
• Technical assessment or case study
• Final interview with the production manager and/or other team members

Key Assessment Areas:

• Email management and organizational skills
• Project management and time management skills
• Communication and collaboration skills
• Adaptability and problem-solving skills

Application Tips:

• Tailor your resume and cover letter to highlight your relevant experience and skills for this role.
• Demonstrate your understanding of the company's mission and values in your application materials.
• Prepare for the interview by researching the company and practicing common interview questions related to email management, project management, and marketing operations.

ATS Keywords: Email Management, Mailchimp, CRM Platforms, Organizational Skills, SOP Documentation, Project Management, Social Media Scheduling, Communication Skills

ASSUMPTION: Offshore Launch's application process is designed to assess candidates' skills and fit for the role. By preparing thoroughly and demonstrating your relevant experience and skills, you can increase your chances of success in the interview process.

🛠️ Tools & Technologies

• Mailchimp
• Google Drive
• MediaOS CRM
• Social media scheduling tools (e.g., Hootsuite, Buffer)

ASSUMPTION: Familiarity with the listed tools and technologies is preferred but not required. Candidates should be willing to learn and adapt to new systems quickly.

👔 Cultural Fit Considerations

Company Values:

• Partnership
• Service
• Excellence

Work Style:

• Remote-friendly and flexible
• Collaborative and team-oriented
• Focused on growth and ongoing development

Self-Assessment Questions:

• Do you thrive in a fast-paced, dynamic work environment?
• Are you comfortable working remotely and managing your own time effectively?
• Do you enjoy collaborating with others and contributing to a positive team culture?

ASSUMPTION: Offshore Launch values candidates who are self-motivated, adaptable, and committed to the company's mission and values. By assessing your own fit with these factors, you can determine if this role is the right fit for you.

⚠️ Potential Challenges

• Managing high volumes of emails and prioritizing effectively can be challenging at times.
• Working remotely requires strong self-motivation and time management skills.
• Adapting to new systems and tools may present a learning curve for some candidates.
• The fully remote nature of the role may require candidates to be comfortable working independently and communicating effectively with team members virtually.

ASSUMPTION: By being aware of these potential challenges and preparing accordingly, candidates can mitigate any difficulties that may arise and set themselves up for success in this role.

📈 Similar Roles Comparison

• This role is similar to a Marketing Operations Coordinator or Marketing Project Manager, with a focus on email management, project management, and marketing support.
• Unlike some marketing roles, this position does not require extensive content creation or creative design experience.
• Career paths for this role may include advancement to marketing management or related fields, depending on the candidate's interests and the company's growth.

ASSUMPTION: By comparing this role to similar positions, candidates can better understand the unique aspects of this opportunity and determine if it aligns with their career goals and interests.

📝 Sample Projects

• Developing and implementing a new email management system to improve team efficiency
• Streamlining the magazine production process by creating and documenting standard operating procedures
• Managing a large-scale email campaign, including segmentation, content creation, and scheduling

ASSUMPTION: These sample projects provide insight into the types of tasks and responsibilities the Marketing Operations Admin may encounter in this role. By reviewing these examples, candidates can better understand the day-to-day requirements of the position and prepare accordingly.

❓ Key Questions to Ask During Interview

• How does the production manager envision this role supporting the marketing team's goals and objectives?
• What are the most significant challenges facing the marketing team currently, and how can this role help address them?
• How does Offshore Launch support the professional development and growth of its employees?
• What are the key priorities for this role in the first 30, 60, and 90 days?
• How does the company foster a positive and inclusive remote work environment?

ASSUMPTION: Asking thoughtful questions during the interview process demonstrates your interest in the role and provides valuable insights into the company's culture, priorities, and expectations for the position.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant experience and skills for this role
• Prepare for the interview by researching the company and practicing common interview questions related to email management, project management, and marketing operations
• Follow up with Offshore Launch within 24 hours of your outreach to confirm receipt of your application

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.