Marketing Operations Associate

📌 Core Information

🔹 Job Title: Marketing Operations Associate

🔹 Company: Heritage Auctions

🔹 Location: Dallas, Texas

🔹 Job Type: On-site

🔹 Category: Marketing

🔹 Date Posted: May 6, 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Serving as a critical right-hand partner to the Director of Marketing
• Bringing strategic vision to life through coordinated action
• Managing cross-functional workflows and building repeatable systems
• Working closely with leaders across departments and categories

ASSUMPTION: This role requires a high level of organization, problem-solving skills, and the ability to thrive in a dynamic environment.

📋 Key Responsibilities

✅ Drive the successful execution of marketing initiatives by organizing timelines, deliverables, and stakeholder input across multiple teams and channels

✅ Serve as a bridge between auction category leaders and the marketing team to ensure category-specific marketing needs are captured, understood, and met through clear communication and follow-through

✅ Help develop and maintain streamlined marketing plan templates tailored to various business categories

✅ Assist in prioritizing and tracking incoming marketing requests, helping manage the content production pipeline across various teams

✅ Represent the Director of Marketing in high-touch interactions with key business stakeholders, setting clear expectations, ensuring alignment, and helping maintain productive and professional relationships

✅ Contribute to building internal marketing processes that enhance clarity, consistency, and accountability across campaigns and teams

✅ Respond quickly and capably to new directives, taking initiative to move projects forward with minimal supervision

ASSUMPTION: This role requires a proactive, problem-solving mindset with high attention to detail and the ability to manage competing priorities.

🎯 Required Qualifications

Education: Bachelor’s degree in Marketing, Communications, Business, or related field

Experience: 1-3 years of experience in marketing, operations, project coordination, or similar roles

Required Skills:

• Excellent interpersonal communication and relationship-building skills
• Proactive, problem-solving mindset with high attention to detail
• Comfort working in a fast-paced environment with evolving goals and multiple stakeholders

Preferred Skills:

• Familiarity with marketing campaign planning and execution across digital and traditional channels
• Exposure to multi-brand, multi-stakeholder environments or industries with many internal clients
• Basic understanding of KPIs and performance measurement

ASSUMPTION: While not explicitly stated, proficiency in English is likely required for this role.

💰 Compensation & Benefits

Salary Range: $40,000 - $55,000 per year (based on industry standards for the role, experience level, and location)

Benefits:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Daily Pay: Access your pay when you need it!

Working Hours: Full-time, 40 hours per week

ASSUMPTION: The salary range provided is an estimate based on industry standards for a Marketing Operations Associate role in Dallas, Texas.

📌 Applicant Insights

🔍 Company Context

Industry: Heritage Auctions operates in the retail luxury goods and jewelry industry, specializing in rare collectibles, jewelry, wine, art, and more. The company is the largest collectibles auctioneer and third largest auction house in the world, as well as the largest auction house founded in the US.

Company Size: Heritage Auctions has 501-1,000 employees, providing a mid-sized company environment with opportunities for growth and collaboration.

Founded: Heritage Auctions was founded in 1976 and is headquartered in Dallas, Texas, with additional offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities.

Company Description:

• Heritage Auctions is the largest collectibles auctioneer and third largest auction house in the world, as well as the largest auction house founded in the US.
• The company offers a wide range of US & World Coins, Rare Currency, Fine & Decorative Art, Western Art, Illustration Art, Vintage Comic Books & Comic Art, Movie Posters, Entertainment & Music Memorabilia, Jewelry & Timepieces, Vintage & Couture Handbags, Sports Collectibles, Historical & Political Memorabilia, Rare Books & Manuscripts, American Indian Art, Air & Space Memorabilia, Civil War Memorabilia, Vintage & Contemporary Photography, Nature & Science Specimens, Fine and Rare Wine, URL domain names and other Intellectual Property, Luxury Real Estate, and more.
• Heritage Auctions gives customers unprecedented access to its services using the latest advancements in technology and by maintaining a strong presence in the collectibles community.

Company Specialties:

• Heritage Auctions: rare collectibles, jewelry, wine, art
• Wholesale Market: US Gold Coins
• Expert Appraisals: rare collectibles, jewelry, wine, art
• Trusts & Estates Services: rare coins, collectibles, jewelry, wine, art
• Museum Services: art & collectibles

Company Website: http://www.HA.com

ASSUMPTION: Heritage Auctions' extensive range of services and expertise in various collectibles categories make it an attractive employer for individuals interested in the arts, history, and culture.

📊 Role Analysis

Career Level: This role is suitable for early-career professionals seeking to establish themselves in marketing operations or project coordination.

Reporting Structure: The Marketing Operations Associate will report directly to the Director of Marketing and work closely with leaders across departments and categories.

Work Arrangement: This is an on-site role, with the primary office located south of Dallas/Fort Worth International Airport, at the NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane.

Growth Opportunities:

• Expanding marketing expertise across various collectibles categories
• Developing project management and stakeholder communication skills
• Potential advancement to marketing management or specialized roles within the company

ASSUMPTION: Heritage Auctions' diverse range of services and departments provide ample opportunities for professional growth and development.

🌍 Location & Work Environment

Office Type: Heritage Auctions' headquarters is a modern, professional office environment, with additional offices in major cities worldwide.

Office Location(s): 2801 W. Airport Freeway, Dallas, Texas 75261-4127, US

Geographic Context:

• Dallas, Texas, is a major metropolitan area with a diverse economy and a thriving arts and culture scene
• The office is conveniently located near Dallas/Fort Worth International Airport and major highways
• The area offers a range of housing options, dining, and entertainment choices

Work Schedule: The Marketing Operations Associate will work a full-time schedule, with standard business hours Monday through Friday.

ASSUMPTION: Heritage Auctions' central location in Dallas provides easy access to various amenities and attractions, making it an attractive place to work and live.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening
• In-person or virtual interview with the hiring manager
• Final interview with key stakeholders

Key Assessment Areas:

• Problem-solving skills and attention to detail
• Communication and interpersonal skills
• Ability to manage multiple priorities and projects
• Familiarity with marketing campaign planning and execution

Application Tips:

• Tailor your resume to highlight relevant marketing, operations, or project coordination experience
• Prepare examples of your ability to manage complex projects and juggle competing priorities
• Demonstrate your understanding of Heritage Auctions' unique business and the role's requirements in your cover letter

ATS Keywords: Marketing Operations, Project Coordination, Marketing Planning, Content Management, Interpersonal Communication, Problem Solving, Attention to Detail, Stakeholder Management, Process Development

ASSUMPTION: Heritage Auctions' application process may vary, and it is essential to follow the instructions provided in the job posting and on the company's careers website.

🛠️ Tools & Technologies

• Project management software (e.g., Asana, Trello, or Microsoft Project)
• Marketing automation tools (e.g., HubSpot, Marketo, or Pardot)
• Microsoft Office Suite (Word, Excel, PowerPoint)

ASSUMPTION: The specific tools and technologies used may vary depending on the company's current tech stack and the Marketing Operations Associate's specific needs.

👔 Cultural Fit Considerations

Company Values:

• Passion for the arts and collectibles
• Customer-centric approach
• Collaboration and teamwork
• Continuous learning and improvement

Work Style:

• Fast-paced and dynamic environment
• Strong attention to detail and organizational skills
• Proactive problem-solving mindset
• Ability to work independently and in a team setting

Self-Assessment Questions:

• How do you stay organized and manage multiple priorities in a fast-paced environment?
• Can you provide an example of a time when you successfully managed a complex project with competing stakeholders?
• How do you approach learning new tools or technologies to improve your work efficiency?

ASSUMPTION: Heritage Auctions values employees who are passionate about the arts, customer-focused, collaborative, and committed to continuous learning and improvement.

⚠️ Potential Challenges

• Managing multiple priorities and projects simultaneously
• Adapting to a fast-paced and evolving work environment
• Working with diverse stakeholders and managing their expectations
• Keeping up with the latest marketing trends and technologies

ASSUMPTION: These challenges can be overcome by strong organizational skills, effective communication, and a proactive, problem-solving mindset.

📈 Similar Roles Comparison

• Marketing Coordinator: Focuses more on tactical marketing tasks and less on project management and stakeholder communication
• Project Manager: Typically oversees projects across multiple departments or functions, rather than focusing on marketing-specific initiatives
• Marketing Manager: Responsible for strategic marketing planning and execution, with more senior-level responsibilities than the Marketing Operations Associate role

ASSUMPTION: The Marketing Operations Associate role is unique in its focus on driving marketing initiatives through coordinated action, managing cross-functional workflows, and building repeatable systems.

📝 Sample Projects

• Developing and implementing a marketing project management system to streamline workflows and improve collaboration
• Coordinating a multi-channel marketing campaign for a high-profile auction event, involving print, digital, social, and video channels
• Managing the content production pipeline for multiple auction categories, ensuring timely delivery and high-quality output

ASSUMPTION: These sample projects illustrate the Marketing Operations Associate's role in driving marketing initiatives, managing cross-functional workflows, and ensuring efficient and effective marketing execution.

❓ Key Questions to Ask During Interview

• How does this role fit into the overall marketing strategy and organization?
• What are the most pressing priorities for this role in the first 30, 60, and 90 days?
• How does Heritage Auctions support the professional development and growth of its employees?
• What are the key performance indicators (KPIs) for this role, and how will my success be measured?
• How does the Marketing Operations Associate collaborate with other departments and teams to ensure alignment and effective marketing execution?

ASSUMPTION: These interview questions help applicants better understand the role's requirements, expectations, and opportunities for growth and development.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight relevant marketing, operations, or project coordination experience
• Prepare examples of your ability to manage complex projects and juggle competing priorities
• Demonstrate your understanding of Heritage Auctions' unique business and the role's requirements in your cover letter
• Follow up with the hiring manager one week after submitting your application, inquiring about the status of your application and expressing your continued interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.