📌 Core Information
🔹 Job Title: Marketing Operations Specialist 3
🔹 Company: Behavox
🔹 Location: Canada
🔹 Job Type: Full-time
🔹 Category: Marketing
🔹 Date Posted: May 29, 2025
🔹 Experience Level: Mid-Senior level (5-10 years)
🔹 Remote Status: On-site (Canada)
🚀 Job Overview
Key aspects of this role include:
- Managing and optimizing email workflows for events, press releases, and campaigns
- Ensuring accurate audience segmentation, automation, and follow-ups
- Configuring, QAing, and optimizing email campaigns for branding consistency and functional accuracy
- Analyzing email campaign data to provide actionable insights and improve engagement
ASSUMPTION: This role requires a high level of proficiency in email marketing and CRM systems, with a focus on data-driven decision-making and cross-functional collaboration.
📋 Key Responsibilities
✅ Design and manage email workflows for events, press releases, and campaigns, ensuring flawless execution and timely delivery
✅ Update and maintain contact lists with accurate tagging, segmentation, and alignment to marketing goals
✅ Configure, QA, and optimize email campaigns to ensure branding consistency, audience targeting, and functional accuracy
✅ Ensure data integrity and accuracy across all email campaigns, reports, and contact databases
✅ Use advanced Google Sheets skills to organize, analyze, and present data through formulas, dashboards, and visualizations
ASSUMPTION: This role involves a high degree of attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.
🎯 Required Qualifications
Education: Bachelor's degree in Marketing, Business, or a related field
Experience: 4+ years of experience maintaining CRM systems like HubSpot, building workflows, and configuring event-specific communication
Required Skills:
- Proven ability to manage and optimize email workflows
- Expertise in QA processes for email campaigns
- Strong data analysis skills with advanced Google Sheets
- Excellent communication and collaboration skills
Preferred Skills:
- Experience with marketing automation tools
- Fluency in additional languages
ASSUMPTION: Candidates with experience in a similar role or industry will have a strong advantage.
💰 Compensation & Benefits
Salary Range: $80,000 - $120,000 USD per year (Based on industry standards for a Marketing Operations Specialist 3 in Canada)
Benefits:
- Fully covered health coverage for employee and family
- Generous time-off policy
- Flexible work schedule
Working Hours: Full-time (40 hours/week), with flexible scheduling
ASSUMPTION: The salary range provided is an estimate based on market research and may vary depending on the candidate's experience and skills.
📌 Applicant Insights
🔍 Company Context
Industry: Behavox operates in the Software Development industry, focusing on enterprise data management and AI-powered insights for various sectors, including finance and non-finance companies.
Company Size: Behavox is a mid-sized company with 201-500 employees, providing a collaborative and dynamic work environment.
Founded: Behavox was founded in 2014 and has since grown to become a global leader in its field.
Company Description:
- Behavox transforms structured and unstructured corporate data into insights that safeguard and enhance businesses
- The company's proprietary technology and industry-specific LLM enable users to ask and answer questions without becoming domain experts, technologists, or data scientists
- Behavox empowers clients to detect and address compliance risks, streamline data archiving, predict and prevent regulatory breaches, and turn big data into revenue
Company Specialties:
- Enterprise Data
- Compliance Solutions
- Insider Crime Solutions
- Conduct Solutions
- AI-powered insights
- Cloud Solutions
Company Website: behavox.com
ASSUMPTION: Behavox's focus on AI and data-driven insights makes it an attractive employer for candidates interested in cutting-edge technology and innovative problem-solving.
📊 Role Analysis
Career Level: This role is at the mid-senior level, offering opportunities for growth and leadership within the marketing operations team.
Reporting Structure: The Marketing Operations Specialist 3 reports directly to the Head of Global Marketing & Events.
Work Arrangement: This role is on-site in Canada, with flexible scheduling options.
Growth Opportunities:
- Potential career progression to a senior or management role within the marketing operations team
- Expanding skills in AI, data analysis, and marketing automation
- Gaining experience working with a global team and diverse client base
ASSUMPTION: Behavox's focus on innovation and growth presents numerous opportunities for professional development and career advancement.
🌍 Location & Work Environment
Office Type: Behavox's office in Montreal, Canada, offers a modern and collaborative work environment.
Office Location(s): 1275 Avenue des Canadiens-de-Montréal, (6th floor), Montreal, Quebec H3B 0G4, CA
Geographic Context:
- Montreal is a multicultural city with a high quality of life, offering a mix of urban and outdoor activities
- The city is known for its vibrant arts and culture scene, as well as its proximity to nature and outdoor recreation
- Montreal has a humid continental climate, with warm summers and cold, snowy winters
Work Schedule: Full-time (40 hours/week), with flexible scheduling options
ASSUMPTION: The on-site work arrangement in Montreal may appeal to candidates who prefer a structured office environment and the opportunity to collaborate with colleagues in person.
💼 Interview & Application Insights
Typical Process:
- Initial phone or video screen to assess cultural fit and basic qualifications
- Technical assessment or case study to evaluate skills and problem-solving abilities
- In-depth interviews with cross-functional teams to discuss the role, team dynamics, and company culture
- Final interview with senior leadership to discuss career growth and company vision
Key Assessment Areas:
- Email marketing and CRM system expertise
- Data analysis and visualization skills
- Cross-functional collaboration and communication
- Problem-solving and attention to detail
Application Tips:
- Highlight relevant experience and achievements in email marketing and CRM systems
- Tailor your resume and cover letter to emphasize skills and qualifications mentioned in the job description
- Prepare for behavioral interview questions that focus on problem-solving, collaboration, and adaptability
ATS Keywords: Email Marketing, Marketing Operations, CRM Systems, HubSpot, Audience Segmentation, Automation, Data Integrity, Email Campaigns, QA Processes, Data Analysis, Google Sheets
ASSUMPTION: Behavox's hiring process is designed to assess both technical skills and cultural fit, with a focus on finding the best candidate for the role and the organization.
🛠️ Tools & Technologies
- HubSpot
- Google Sheets
- Email marketing platforms (e.g., Mailchimp, Constant Contact)
- CRM systems (e.g., Salesforce, Zoho CRM)
ASSUMPTION: Familiarity with these tools and technologies is essential for success in this role, and candidates should be prepared to demonstrate their proficiency during the interview process.
👔 Cultural Fit Considerations
Company Values:
- Innovation
- Collaboration
- Integrity
- Excellence
- Customer-centricity
Work Style:
- Data-driven and analytical
- Collaborative and team-oriented
- Adaptable and responsive to change
- Results-focused and goal-oriented
Self-Assessment Questions:
- How do you stay organized and manage multiple email campaigns simultaneously?
- Can you describe a time when you identified a trend or insight from email campaign data and used it to improve engagement?
- How do you ensure the accuracy and consistency of email content and branding across multiple campaigns?
ASSUMPTION: Behavox values candidates who align with their core values and can thrive in a dynamic, data-driven work environment.
⚠️ Potential Challenges
- Managing multiple email campaigns simultaneously, requiring strong organizational skills and attention to detail
- Working with large datasets and complex email workflows, necessitating advanced data analysis skills
- Collaborating with cross-functional teams to ensure consistent branding and messaging across campaigns
- Adapting to changes in marketing strategies or priorities, requiring flexibility and adaptability
ASSUMPTION: These challenges can be overcome with strong technical skills, effective communication, and a proactive approach to problem-solving.
📈 Similar Roles Comparison
- This role is similar to a Marketing Automation Specialist or Email Marketing Manager, but with a stronger focus on data analysis and CRM system management
- Compared to other marketing operations roles, this position offers a unique blend of technical, analytical, and collaborative responsibilities
- Career progression in this role could lead to senior marketing operations positions, marketing management, or specialized marketing technology roles
ASSUMPTION: Candidates should research similar roles and compare their responsibilities, qualifications, and career growth opportunities to make an informed decision about their application.
📝 Sample Projects
- Developing and implementing a new email segmentation strategy to improve campaign engagement
- Creating and maintaining email campaign performance dashboards to track key metrics and trends
- Optimizing email workflows to reduce manual effort and improve campaign efficiency
ASSUMPTION: These sample projects illustrate the types of initiatives a Marketing Operations Specialist 3 might undertake to drive email marketing success and improve overall marketing performance.
❓ Key Questions to Ask During Interview
- Can you describe the team structure and dynamics within the marketing department?
- How does Behavox support the professional development and growth of its employees?
- What are the most significant challenges facing the marketing team currently, and how can this role contribute to addressing them?
- How does Behavox measure the success of its email marketing campaigns, and what key performance indicators (KPIs) are most important?
- What opportunities exist for collaboration and knowledge-sharing with other departments or teams within the organization?
ASSUMPTION: These interview questions are designed to help candidates better understand the role, team dynamics, and company culture, enabling them to make a more informed decision about their application.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant experience and skills in email marketing, CRM systems, and data analysis
- Prepare for behavioral interview questions that focus on problem-solving, collaboration, and adaptability
- Research Behavox's company culture and values to demonstrate your cultural fit and enthusiasm for the role
- Follow up with the hiring manager one week after submitting your application to express your interest and reiterate your qualifications
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
