Marketing Project Specialist (Events)

📌 Core Information

🔹 Job Title: Marketing Project Specialist (Events)

🔹 Company: GrowthAssistant

🔹 Location: Philippines (Remote)

🔹 Job Type: Full-Time

🔹 Category: Marketing

🔹 Date Posted: June 25, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Remote (US & Canada)

🚀 Job Overview

Key aspects of this role include:

• End-to-end event/trade show execution, including vendor management and pre-event marketing
• Collaboration with marketing, sales, and RevOps teams to generate leads and track event KPIs
• Proactive mindset and exceptional communication skills
• Familiarity with HubSpot and basic Excel skills

ASSUMPTION: This role requires a high level of organization and multitasking, as the Marketing Project Specialist will manage multiple events and trade shows simultaneously.

📋 Key Responsibilities

✅ Research and identify automotive trade shows, audience profiles, and sponsorship opportunities in the US & Canada market

✅ Work with the head of marketing to evaluate and identify trade shows to attend and sponsor

✅ Coordinate with trade show and event hosts to submit sponsorship proposals and required documents

✅ Manage all aspects of event/trade show execution, including coordinating with booth vendors, venue logistics, employee travel, and pre-event promotions

✅ Collaborate with sales and revenue operations teams to invite and schedule meetings with attendees

✅ Track and measure results from every event and trade show, ensuring qualified leads are followed up in a timely manner

✅ Manage multiple, complex timetables with many events and trade shows at a time

✅ Support team members attending auto trade shows and conferences

✅ Assist with hotel bookings and pull data from event portals into CRM Hubspot

ASSUMPTION: This role may require occasional travel to attend and support events and trade shows.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Business, or a related field (or equivalent experience)

Experience: 2+ years in event coordination and logistics

Required Skills:

• Proven experience in event coordination and logistics
• Familiarity with HubSpot (workflows, automation, reporting, email campaigns, and sequences)
• Basic to intermediate Excel/Sheets experience (calculating customer needs based on event investment, using conversion rates, and using provided formulas)
• Exceptional written and verbal English communication skills
• Proactive mindset and ability to work independently
• Ability to work PST hours (8 am - 5 pm)

Preferred Skills:

• Experience in field marketing
• Experience with Asana or similar project management tools

ASSUMPTION: While not explicitly stated, a strong understanding of the automotive industry and its trade shows would be beneficial for this role.

💰 Compensation & Benefits

Salary Range: PHP 50,000 - 70,000 per month (industry standard for 2-5 years of experience in the Philippines)

Benefits:

• Work From Home
• Attendance, Performance, and Referral Bonuses
• Paid Holidays and Time Off
• Health Insurance Card

Working Hours: 40 hours per week, with flexibility to work occasional overtime during events

ASSUMPTION: The salary range provided is an estimate based on industry standards for the role, experience level, and location. Actual compensation may vary based on individual qualifications and company policy.

📌 Applicant Insights

🔍 Company Context

Industry: Staffing and Recruiting, specializing in providing trained, full-time offshore employees to handle manual tasks for campaign management, design, and reporting

Company Size: Small (11-50 employees), which may offer a more agile and collaborative work environment

Founded: 2021 (as per LinkedIn, although the exact founding date is not specified)

Company Description:

• GrowthAssistant helps marketing teams focus on brand, strategy, and results by handling their manual, repetitive implementation work through qualified offshore employees
• Services include campaign management, design, and reporting assistance
• Offers trained, full-time employees for various roles, such as Design Assistants, SDR Assistants, SDRs, and Training Specialists

Company Specialties:

• Offshore talent solutions
• Digital Marketing
• Growth Marketing

Company Website: https://www.growthassistant.com/

ASSUMPTION: GrowthAssistant's small size and focus on offshore talent may provide opportunities for growth and career development within the company.

📊 Role Analysis

Career Level: Mid-level, with opportunities for growth and advancement within the marketing department

Reporting Structure: The Marketing Project Specialist will report directly to the Head of Marketing and collaborate with various teams, including sales and revenue operations

Work Arrangement: Remote, with occasional travel required for events and trade shows

Growth Opportunities:

• Potential advancement to a senior role within the marketing department
• Expanding responsibilities to include additional event types or markets
• Gaining experience in various aspects of marketing, such as campaign management, design, or reporting

ASSUMPTION: The role's focus on event coordination and logistics may lead to opportunities in event management or related fields.

🌍 Location & Work Environment

Office Type: Remote (work from home)

Office Location(s): Philippines (with occasional travel to the US and Canada for events)

Geographic Context:

• The Philippines has a tropical marine climate, with temperatures ranging from 77°F to 95°F (25°C to 35°C) year-round
• The country has a vibrant culture, with a mix of Spanish, American, and indigenous influences
• The official languages are Filipino and English, with English being widely spoken

Work Schedule: 40 hours per week, with flexibility to work occasional overtime during events

ASSUMPTION: The remote work arrangement may provide a better work-life balance, but it requires strong self-motivation and time management skills.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening
• Technical assessment (HubSpot and Excel skills)
• Final interview with the Head of Marketing

Key Assessment Areas:

• Event coordination and logistics experience
• HubSpot and Excel skills
• Communication and interpersonal skills
• Proactive mindset and problem-solving abilities

Application Tips:

• Highlight relevant event coordination and logistics experience in your resume
• Include specific examples of your HubSpot and Excel skills in your resume or cover letter
• Demonstrate your strong communication skills and proactive mindset in your application materials
• Research GrowthAssistant and the automotive industry to show your enthusiasm and understanding of the role

ATS Keywords: Event Coordination, Logistics, HubSpot, Excel, Marketing, Trade Shows, Sponsorships, Lead Generation, CRM, Project Management

ASSUMPTION: The application process may take several weeks, depending on the number of applicants and the company's hiring timeline.

🛠️ Tools & Technologies

• HubSpot (CRM, email campaigns, workflows, and automation)
• Excel/Sheets (data tracking, calculations, and reporting)
• Asana or similar project management tools (optional)

ASSUMPTION: Familiarity with additional marketing tools, such as marketing automation platforms or event management software, may be beneficial but is not explicitly required.

👔 Cultural Fit Considerations

Company Values:

• Customer-centric
• Results-driven
• Collaborative

Work Style:

• Remote and independent, with regular check-ins and team meetings
• Focused on results and outcomes, rather than hours worked
• Collaborative and supportive, with a strong emphasis on teamwork

Self-Assessment Questions:

• Do you have strong organizational skills and the ability to manage multiple projects simultaneously?
• Are you comfortable working independently and remotely, with regular check-ins?
• Do you thrive in a collaborative, team-oriented environment?

ASSUMPTION: GrowthAssistant's small size and focus on offshore talent may create a unique company culture that values adaptability and strong communication skills.

⚠️ Potential Challenges

• Managing multiple events and trade shows simultaneously, with varying deadlines and requirements
• Occasional travel to attend and support events and trade shows
• Adapting to a remote work environment, with limited face-to-face interaction
• Keeping up with the fast-paced and ever-changing marketing industry

ASSUMPTION: The role's focus on event coordination and logistics may present unique challenges, such as managing vendors, venue logistics, and on-site event support.

📈 Similar Roles Comparison

• This role is similar to an Event Coordinator or Event Manager, but with a focus on the automotive industry and trade shows
• Unlike other event roles, this position requires strong HubSpot and Excel skills, as well as experience in lead generation and CRM management
• Career progression may include advancing to a senior role within the marketing department or exploring other marketing specializations

ASSUMPTION: The role's focus on event coordination and logistics may lead to opportunities in event management or related fields, such as conference planning or trade show management.

📝 Sample Projects

• Managing the end-to-end execution of an automotive trade show, including vendor management, sponsorship submissions, travel arrangements, and pre-event marketing initiatives
• Collaborating with the sales team to generate leads and schedule meetings with attendees
• Tracking and measuring results from multiple events and trade shows, ensuring qualified leads are followed up in a timely manner

ASSUMPTION: The role's focus on event coordination and logistics may involve a wide range of projects, from managing vendors and venue logistics to executing pre-event promotions and tracking event KPIs.

❓ Key Questions to Ask During Interview

• What are the most challenging aspects of this role, and how can I best prepare for them?
• How does this role fit into the overall marketing strategy for the company?
• What opportunities are there for growth and advancement within the marketing department?
• How does the company support work-life balance for remote employees?
• What are the most important qualities and skills for success in this role?

ASSUMPTION: Asking thoughtful and insightful questions during the interview process can help demonstrate your interest in the role and commitment to the company's success.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight your relevant event coordination and logistics experience, as well as your HubSpot and Excel skills
• Write a cover letter that demonstrates your strong communication skills and proactive mindset, as well as your enthusiasm for the role and the company
• Prepare for the technical assessment by brushing up on your HubSpot and Excel skills
• Follow up with the hiring manager one week after submitting your application to express your continued interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.