Project Management Assistant (Marketing Operations)

📌 Core Information

🔹 Job Title: Project Management Assistant (Marketing Operations)

🔹 Company: GrowthAssistant

🔹 Location: Philippines (Remote)

🔹 Job Type: Full-Time

🔹 Category: Marketing

🔹 Date Posted: July 21, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Remote (Philippines only)

🚀 Job Overview

Key aspects of this role include:

• Managing marketing and cross-functional projects using ClickUp
• Collaborating with cross-functional teams and external vendors
• Preparing weekly reports and maintaining project documentation
• Supporting broader project management tasks as needed

ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to work independently and collaboratively in a fast-paced environment.

📋 Key Responsibilities

✅ Manage marketing and cross-functional projects using ClickUp, ensuring tasks are tracked, delegated, and completed on time

✅ Take meeting notes, manage agendas, and update project statuses regularly

✅ Organize and maintain internal documentation related to marketing initiatives, vendor relationships, and agency projects

✅ Capture action items and assign them as tasks in ClickUp or other PM tools

✅ Check in with key stakeholders to gather updates, feedback, and required inputs

✅ Prepare weekly reporting on task progress, campaign timelines, and status dashboards

✅ Coordinate with external vendors and internal departments as needed

✅ Support broader project management outside of marketing (as needed)

ASSUMPTION: This role requires proficiency in ClickUp and other project management tools, as well as strong communication and organizational skills.

🎯 Required Qualifications

Education: Not specified

Experience: 2+ years of project management experience, ideally within marketing or operations teams

Required Skills:

• 2+ years using ClickUp (or similar tools like Asana, Monday.com, Trello)
• Demonstrated ability to organize tasks, manage timelines, and communicate with cross-functional teams
• Strong attention to detail, written communication, and follow-through
• Experience with Slack, Microsoft Teams, and Outlook
• Comfortable working full-time on Mountain Standard Time (MST) schedule
• Experience working with external vendors, agencies, or partners

Preferred Skills:

• Experience working at or coordinating with marketing agencies
• Familiarity with ClickUp automations or other process automation tools
• Intermediate to advanced knowledge in Excel or Google Sheets

ASSUMPTION: Candidates with experience in marketing or operations teams and proficiency in ClickUp will be most successful in this role.

💰 Compensation & Benefits

Salary Range: PHP 70,000 - 85,000 per month

Benefits:

• Work From Home
• Attendance, Performance, and Referral Bonuses
• Paid Holidays and Time Off
• Health Insurance

Working Hours: Full-time, Mountain Standard Time (MST) schedule

ASSUMPTION: The salary range provided is based on the company's stated range and industry standards for project management roles in the Philippines.

📌 Applicant Insights

🔍 Company Context

Industry: Staffing and Recruiting, focusing on providing trained, full-time offshore employees for manual tasks in campaign management, design, and reporting.

Company Size: 11-50 employees, with a remote team based in the Philippines

Founded: Not specified

Company Description:

• GrowthAssistant helps marketing teams focus on brand, strategy, and results by handling their manual, repetitive implementation work through qualified Growth Assistants.
• The company provides trained, full-time offshore employees to handle tasks for campaign management, design, and reporting.
• GrowthAssistant helps marketing teams improve efficiency and productivity by outsourcing manual tasks to their Growth Assistants.

Company Specialties:

• Offshore talent solutions
• Digital Marketing
• Growth Marketing
• Design Assistant
• SDR Assistant
• SDR
• Training Specialist

Company Website: www.growthassistant.com

ASSUMPTION: GrowthAssistant is a growing company that focuses on providing offshore talent solutions to marketing teams, allowing them to focus on strategic tasks while Growth Assistants handle manual, repetitive work.

📊 Role Analysis

Career Level: Mid-level project management role within the marketing operations team

Reporting Structure: This role reports directly to the Marketing Operations Manager and works closely with cross-functional teams and external vendors

Work Arrangement: Remote, full-time position with a focus on Mountain Standard Time (MST) schedule

Growth Opportunities:

• Potential to take on more responsibilities and advance within the marketing operations team
• Opportunity to work with a diverse range of clients and projects
• Possibility to gain experience in cross-functional team collaboration and vendor management

ASSUMPTION: This role offers opportunities for professional growth and development within the marketing operations team and the broader organization.

🌍 Location & Work Environment

Office Type: Remote work environment, with a team based in the Philippines

Office Location(s): Manila, Philippines

Geographic Context:

• The Philippines has a tropical marine climate and is located in Southeast Asia
• The cost of living in the Philippines is generally lower than in many other countries
• The official languages are Filipino and English, with English being widely spoken

Work Schedule: Full-time, Mountain Standard Time (MST) schedule

ASSUMPTION: The remote work environment and geographic context of the Philippines offer unique opportunities and considerations for this role.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening
• Technical assessment (ClickUp and project management skills)
• Final interview with the hiring manager

Key Assessment Areas:

• Project management skills and experience
• Proficiency in ClickUp and other relevant tools
• Communication and collaboration skills
• Attention to detail and organizational skills

Application Tips:

• Highlight relevant project management experience and ClickUp proficiency in your resume
• Tailor your cover letter to demonstrate your fit for the role and the company's mission
• Prepare examples of your project management work and achievements to discuss during the interview

ATS Keywords: Project Management, ClickUp, Marketing Operations, Cross-Functional Teams, Vendor Management, Weekly Reporting, Task Tracking, Agendas Management, Meeting Notes, Attention to Detail, Written Communication, Cross-Functional Collaboration

ASSUMPTION: The application process for this role will focus on assessing the candidate's project management skills, experience, and fit for the company's remote work environment.

🛠️ Tools & Technologies

• ClickUp
• Microsoft Teams
• Slack
• Outlook
• Excel or Google Sheets

ASSUMPTION: Proficiency in these tools is essential for success in this role, as they are used daily for project management, communication, and documentation.

👔 Cultural Fit Considerations

Company Values:

• Innovation
• Teamwork
• Ownership

Work Style:

• Fast-paced and dynamic
• Collaborative and cross-functional
• Focused on results and continuous improvement

Self-Assessment Questions:

• Do you thrive in fast-paced environments and enjoy organizing processes?
• Are you comfortable working remotely and collaborating with cross-functional teams?
• Do you value innovation, teamwork, and ownership in your work?

ASSUMPTION: Candidates who are self-motivated, organized, and comfortable working remotely will be a good fit for this role and the company's culture.

⚠️ Potential Challenges

• Managing multiple projects and deadlines simultaneously
• Communicating effectively with cross-functional teams and external vendors
• Adapting to a remote work environment and collaborating with a distributed team
• Working on Mountain Standard Time (MST) schedule

ASSUMPTION: These challenges can be overcome with strong organizational skills, effective communication, and a proactive approach to project management.

📈 Similar Roles Comparison

• This role is similar to a Project Coordinator or Project Management Assistant in other marketing or operations teams
• However, this role focuses specifically on marketing operations and requires proficiency in ClickUp
• Career progression may include advancing to a Project Manager or Marketing Operations Manager role

ASSUMPTION: While this role shares similarities with other project management roles, its focus on marketing operations and requirement for ClickUp proficiency make it unique.

📝 Sample Projects

• Managing a marketing campaign launch using ClickUp
• Coordinating with external vendors to ensure project timelines are met
• Preparing weekly reports on task progress and campaign timelines

ASSUMPTION: These sample projects demonstrate the day-to-day tasks and responsibilities of the Project Management Assistant role within the marketing operations team.

❓ Key Questions to Ask During Interview

• Can you describe the team structure and how this role fits within the marketing operations team?
• How does the company support the professional growth and development of its employees?
• What are the key priorities for this role in the first 30, 60, and 90 days?
• How does the company ensure effective communication and collaboration among its remote teams?
• What are the most challenging aspects of working in a remote, fast-paced environment, and how does the company support its employees in overcoming these challenges?

ASSUMPTION: Asking these questions will help candidates better understand the role, the team, and the company culture, allowing them to make an informed decision about their application.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Highlight your relevant project management experience and ClickUp proficiency in your resume
• Tailor your cover letter to demonstrate your fit for the role and the company's mission
• Prepare examples of your project management work and achievements to discuss during the interview
• Follow up with the hiring manager one week after submitting your application, expressing your interest in the role and asking if they need any additional information

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.