Project Manager, Brand and Creative Operations

📌 Core Information

🔹 Job Title: Project Manager, Brand and Creative Operations

🔹 Company: Proofpoint

🔹 Location: Sunnyvale, CA (with remote flexibility)

🔹 Job Type: Full-Time

🔹 Category: Project Management, Marketing

🔹 Date Posted: April 8, 2025

🔹 Experience Level: 8+ years

🔹 Remote Status: Remote OK

🚀 Job Overview

Key aspects of this role include:

• Leading and optimizing brand and creative operations workflows
• End-to-end project management for brand creative, video, and content teams
• Large-scale marketing project management
• Workflow optimization and process improvement
• Cross-functional team coordination and stakeholder communication

ASSUMPTION: This role requires a high level of organization, communication, and project management skills to ensure efficient execution of projects and workflows across multiple teams.

📋 Key Responsibilities

✅ Develop comprehensive project plans, including timelines, milestones, and resource allocation

✅ Collaborate with stakeholders to define project goals, deliverables, and success criteria

✅ Manage large projects and initiatives for the marketing organization

✅ Analyze and refine creative, video, content, and related marketing processes

✅ Implement best practices for project management and team collaboration

✅ Serve as the primary point of contact between creative teams and stakeholders

✅ Facilitate cross-functional collaboration and ensure role clarity for every project

✅ Maintain up-to-date project documentation, including status reports, meeting notes, and action items

✅ Provide executive-level summaries and reports through dashboards for agile decision-making

✅ Train team members on project management tool best practices and create training materials

ASSUMPTION: This role involves a mix of strategic planning, hands-on project management, and process improvement, requiring a versatile skill set and strong attention to detail.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Business, or a related field (or equivalent experience)

Experience: 8+ years of experience in project management or creative operations

Required Skills:

• Proven expertise in project management tools (Asana, Wrike, Jira)
• Excellent communication, problem-solving, and stakeholder management skills
• Experience in cybersecurity, process improvement, and change management (a plus)

Preferred Skills:

• Experience with Agile methodologies
• Familiarity with marketing automation tools

ASSUMPTION: Candidates with a strong background in project management and experience working with creative teams will be well-suited for this role.

💰 Compensation & Benefits

Salary Range: 89,390 - 187,990 USD per year (varies based on location and experience)

Benefits:

• Flexible Time Off
• Comprehensive Well-Being Program (including paid Wellbeing Days and Volunteer Days)
• Work from Anywhere option (three weeks per year)

Working Hours: Full-time, with flexible hours and remote work options

ASSUMPTION: The salary range provided is an estimate based on the company's size and industry standards for this role. Actual offers may vary based on individual candidate qualifications and market conditions.

📌 Applicant Insights

🔍 Company Context

Industry: Proofpoint is a leading cybersecurity company specializing in protecting people on every channel, including email, the web, the cloud, and social media.

Company Size: Medium (1,001-5,000 employees) - Large enough to offer diverse opportunities and resources, yet small enough for individual impact.

Founded: 2002 - Proofpoint has a well-established presence in the cybersecurity industry and a proven track record of innovation.

Company Description:

• Customer-focused and driven-to-win organization
• Leading-edge products and a culture of collaboration and appreciation
• Diverse, multinational company with opportunities in all functions

Company Specialties:

• Email Protection
• Advanced Threat Protection
• Security Awareness Training
• Cloud App Security
• Archiving and Compliance
• Information Protection
• Digital Risk Protection

Company Website: www.proofpoint.com

ASSUMPTION: Proofpoint's focus on people-centric cybersecurity makes it an attractive choice for candidates interested in protecting users and driving operational excellence.

📊 Role Analysis

Career Level: Mid-level to senior - This role offers opportunities for growth and leadership within the project management and marketing teams.

Reporting Structure: Reports directly to the Director of Marketing Operations, with cross-functional collaboration with creative, video, and brand content teams.

Work Arrangement: Hybrid - This role offers a mix of on-site and remote work, with flexible hours and a three-week Work from Anywhere option.

Growth Opportunities:

• Advancement to senior project management or marketing leadership roles
• Expansion into related fields, such as process improvement or change management
• Cross-functional collaboration and learning opportunities within the marketing organization

ASSUMPTION: This role provides a strong foundation for career growth within the project management and marketing fields, with opportunities for specialization and leadership development.

🌍 Location & Work Environment

Office Type: Hybrid - A mix of on-site and remote work, with a flexible work-from-anywhere option for up to three weeks per year.

Office Location(s): Sunnyvale, CA (with remote flexibility)

Geographic Context:

• Sunnyvale, CA - A tech hub with a high concentration of cybersecurity companies
• Remote work - Offers flexibility and the ability to work from various locations

Work Schedule: Full-time, with flexible hours and remote work options

ASSUMPTION: The hybrid work arrangement and remote flexibility make this role an attractive option for candidates seeking a balance between on-site collaboration and remote work.

💼 Interview & Application Insights

Typical Process:

• Phone or video screen with the hiring manager
• Behavioral and situational interview with the marketing team
• Final interview with the director of marketing operations
• Background check and offer extension

Key Assessment Areas:

• Project management skills and experience
• Communication and stakeholder management abilities
• Problem-solving and process improvement mindset
• Alignment with company values and culture

Application Tips:

• Highlight relevant project management experience and achievements
• Tailor your resume to emphasize skills and experiences related to this role
• Prepare examples of successful project management initiatives and workflow improvements
• Research Proofpoint's company culture and values to demonstrate alignment

ATS Keywords: Project Management, Creative Operations, Marketing, Stakeholder Management, Process Improvement, Workflow Optimization, Agile Methodologies, Collaboration, Cybersecurity

ASSUMPTION: Applicants should focus on demonstrating their project management skills and experience, as well as their ability to work effectively with cross-functional teams and stakeholders.

🛠️ Tools & Technologies

• Asana, Wrike, or Jira (project management tools)
• Marketing automation tools (e.g., Marketo, Pardot)
• Microsoft Office Suite
• Google Workspace

ASSUMPTION: Familiarity with project management tools and marketing automation software will be beneficial for this role, but training will be provided as needed.

👔 Cultural Fit Considerations

Company Values:

• Customer-focused
• Driven-to-win
• Collaborative and appreciative

Work Style:

• Fast-paced and dynamic
• Cross-functional and collaborative
• Focused on driving operational excellence

Self-Assessment Questions:

• Do you thrive in a fast-paced, collaborative environment?
• Are you comfortable working with cross-functional teams and stakeholders?
• Do you have a proven track record of driving operational excellence?

ASSUMPTION: Candidates who are comfortable working in a dynamic, collaborative environment and have a strong focus on driving operational excellence will be well-suited for this role.

⚠️ Potential Challenges

• Managing multiple projects and priorities simultaneously
• Navigating a fast-paced, dynamic work environment
• Collaborating effectively with cross-functional teams and stakeholders
• Adapting to changes in project scope or priorities

ASSUMPTION: Applicants should be prepared to manage multiple projects and priorities, adapt to changes, and work effectively with cross-functional teams in a dynamic environment.

📈 Similar Roles Comparison

• This role is unique in its focus on brand and creative operations within the cybersecurity industry
• Similar roles in other industries may focus on different types of projects or workflows
• Career progression may involve moving into senior project management or marketing leadership roles

ASSUMPTION: This role offers a unique opportunity to apply project management skills in the cybersecurity industry, with potential for growth and specialization within the marketing field.

📝 Sample Projects

• Streamlining the creative approval process for marketing campaigns
• Implementing a new project management tool and training team members on best practices
• Optimizing workflows for large-scale marketing events or product launches

ASSUMPTION: Applicants should be prepared to provide examples of successful project management initiatives and workflow improvements, with a focus on driving operational excellence.

❓ Key Questions to Ask During Interview

• What are the biggest challenges facing the project management team currently?
• How does this role collaborate with other marketing teams and stakeholders?
• What are the most important priorities for this role in the first 90 days?
• How does Proofpoint support the growth and development of its project management team members?
• What is the company's long-term vision for the project management function?

ASSUMPTION: Applicants should focus on understanding the specific challenges and priorities of this role, as well as the company's long-term vision for the project management function.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight relevant project management experience and skills
• Prepare a cover letter explaining your interest in this role and how your background makes you a strong fit
• Prepare examples of successful project management initiatives and workflow improvements
• Follow up with the hiring manager one week after submission to express your continued interest

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.