📌 Core Information
🔹 Job Title: Video Production Coordinator
🔹 Company: Informa Group Plc.
🔹 Location: New York, United States
🔹 Job Type: Full-time
🔹 Category: Media & Production
🔹 Date Posted: April 10, 2025
🔹 Experience Level: Mid-level (2-5 years)
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Collaborating with creative teams and clients to ensure smooth video productions
- Managing multiple projects and deadlines in a fast-paced environment
- Coordinating with freelance talent and clients throughout the production process
- Keeping track of timelines, travel, footage, and finances for each project
ASSUMPTION: This role requires strong organizational skills, excellent communication, and the ability to multitask and prioritize effectively.
📋 Key Responsibilities
✅ Serve as the primary point of contact for clients, ensuring their vision and needs are understood and met
✅ Coordinate post-production and graphics, including booking freelance editors and motion designers
✅ Manage project intake and handovers, gathering essential information and ensuring smooth transitions
✅ Create and distribute call sheets, book crew, and handle travel logistics
✅ Organize and manage footage, keeping it safe, backed up, and easily accessible
✅ Handle administrative tasks such as processing invoices, arranging Certificates of Insurance, and managing expenses
✅ Research and scout shoot locations that match creative needs and source new talent for the freelance pool
✅ Provide virtual production support, including coordinating tech rehearsals and assisting with quick-turn edits
✅ Use project management tools to track project progress and ensure timely delivery
ASSUMPTION: This role involves a high degree of multitasking and requires strong attention to detail to ensure the smooth execution of multiple projects.
🎯 Required Qualifications
Education: Bachelor’s degree in Film/Video Production, Media Studies, Communications, or a related field
Experience: 2-5 years of experience in video production coordination or a similar role
Required Skills:
- Excellent organizational and multitasking skills
- Strong communication and client management abilities
- Proficiency in project management tools (Airtable proficiency is a plus)
- Familiarity with video editing software and basic editing skills (Adobe Creative Suite)
- Ability to work under tight deadlines and handle multiple projects simultaneously
Preferred Skills:
- Experience with virtual production
- Fluency in additional languages
ASSUMPTION: Candidates with relevant industry experience may be considered even if they do not meet the exact education requirements.
💰 Compensation & Benefits
Salary Range: $60,000 - $70,000 USD (Based on company-provided information)
Benefits:
- Freedom & Flexibility: Colleagues rate the company highly for the flexibility and trust they receive, and the company supports a range of working patterns
- Great Community: A welcoming culture with in-person and online social events, active diversity and inclusion networks, and a fantastic Walk the World charity day
- Broader Impact: Up to four days per year to volunteer, with charity match funding available
- Career Opportunity: Bespoke training and learning, mentoring platforms, and on-demand access to thousands of courses on LinkedIn Learning
- Time Out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day, and the chance to work from (almost!) anywhere for up to four weeks a year
- Competitive benefits, including a 401k match, health, vision, and dental insurance, parental leave, and an ESPP offering company shares at a minimum 15% discount
- Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app, and more
- Recognition for great work, with global awards and kudos programs
- As an international company, the chance to collaborate with teams around the world
Working Hours: Full-time, typically 40 hours per week, with flexibility for working from (almost!) anywhere for up to four weeks a year
ASSUMPTION: The salary range provided is based on the company's information and is typical for this role and experience level in the New York area.
📌 Applicant Insights
🔍 Company Context
Industry: Informa Group Plc. operates in the information services industry, focusing on academic publishing, marketing services, data & intelligence, digital events, exhibitions, specialist content, research, consultancy, digital services, lead generation, and B2B markets
Company Size: Informa Group Plc. is a large company with over 10,000 employees, providing ample opportunities for growth and collaboration
Founded: Informa Group Plc. was founded in 1998 and has since grown into a global leader in its industry
Company Description:
- Informa champions specialists working in academic and business-to-business markets, connecting people with knowledge to help them learn more, know more, and do more
- The company is a leading international events, digital services, and academic knowledge business, headquartered in the UK and a member of the UK’s FTSE 100 group of public companies
- Informa is home to a fantastic, inclusive community of over 10,000 colleagues across 30 countries, offering colleagues the freedom and flexibility to bring ideas to life, do work that makes a real impact, and discover opportunities to grow
Company Specialties:
- Academic Publishing
- Marketing Services
- Data & Intelligence
- Digital events
- Exhibitions
- Specialist content
- Research
- Consultancy
- Digital services
- Lead generation
- B2B markets
- Academic markets
Company Website: https://www.informa.com/
ASSUMPTION: Informa Group Plc. operates in a global market, providing ample opportunities for career growth and development.
📊 Role Analysis
Career Level: The Video Production Coordinator role is a mid-level position, requiring 2-5 years of experience in video production coordination or a similar role
Reporting Structure: This role reports directly to the Studios team, working closely with creative teams and clients
Work Arrangement: This role is on-site, with the opportunity to work from (almost!) anywhere for up to four weeks a year
Growth Opportunities:
- As a mid-sized company with a global presence, Informa Group Plc. offers ample opportunities for career progression and growth
- Colleagues have the opportunity to develop their careers with bespoke training and learning, mentoring platforms, and on-demand access to thousands of courses on LinkedIn Learning
- The company encourages and supports internal job moves, providing opportunities for career advancement within the organization
ASSUMPTION: This role offers strong potential for career growth and development within the organization.
🌍 Location & Work Environment
Office Type: Informa Group Plc.'s New York office is a modern, collaborative workspace located in the heart of the city
Office Location(s): 605 3rd Ave, New York, NY 10158, USA
Geographic Context:
- New York City is a major global hub for media, entertainment, and technology industries
- The city offers a vibrant cultural scene, diverse neighborhoods, and ample opportunities for professional networking and growth
- New York City is known for its fast-paced, dynamic work environment, which may appeal to individuals who thrive in high-energy settings
Work Schedule: Full-time, typically 40 hours per week, with flexibility for working from (almost!) anywhere for up to four weeks a year
ASSUMPTION: The Video Production Coordinator role may appeal to individuals who enjoy working in a fast-paced, dynamic environment and thrive in a collaborative team setting.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screening
- In-person or virtual interview with the hiring manager
- Final round interview with additional team members
- Background check and offer extension
Key Assessment Areas:
- Organizational skills and multitasking abilities
- Communication and client management skills
- Familiarity with project management tools and video editing software
- Ability to work under tight deadlines and handle multiple projects simultaneously
- Cultural fit and alignment with company values
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role
- Demonstrate your understanding of the role and company by researching and referencing specific aspects of the job description and company culture in your application materials
- Prepare examples of your video production work and be ready to discuss your creative process and problem-solving skills during the interview
ATS Keywords: Video Production, Coordination, Project Management, Client Management, Multitasking, Communication, Video Editing, Adobe Creative Suite, Airtable, Freelance Talent, Client Communication, Post-Production, Graphics Coordination, Project Intake, Logistics, Footage Management, Admin, Virtual Production
ASSUMPTION: Informa Group Plc. uses an Applicant Tracking System (ATS) to manage and organize job applications, so including relevant keywords in your resume and cover letter can help your application stand out.
🛠️ Tools & Technologies
- Project management tools (Airtable)
- Video editing software (Adobe Creative Suite)
- Virtual production tools (as needed)
ASSUMPTION: The specific tools and technologies required for this role may evolve over time as the company's needs and industry standards change.
👔 Cultural Fit Considerations
Company Values:
- Champions specialists
- Connects people with knowledge
- Helps them learn more, know more, and do more
Work Style:
- Collaborative and inclusive
- Fast-paced and dynamic
- Focused on delivering exceptional results for clients
- Encourages flexibility and work-life balance
Self-Assessment Questions:
- Do you thrive in a fast-paced, collaborative environment?
- Are you highly organized and able to multitask effectively?
- Do you have strong communication skills and the ability to manage client relationships?
- Are you comfortable working with video editing software and project management tools?
- Do you enjoy working with creative teams and contributing to the production of high-quality videos?
ASSUMPTION: Informa Group Plc. values candidates who are highly organized, excellent communicators, and able to thrive in a fast-paced, collaborative environment.
⚠️ Potential Challenges
- The Video Production Coordinator role may involve working with tight deadlines and managing multiple projects simultaneously, which can be challenging and stressful at times
- The role requires strong attention to detail and the ability to juggle multiple tasks, which can be demanding and may not be suitable for everyone
- The role may involve working with difficult clients or dealing with unexpected changes in project scope or timelines, which can be challenging and require strong problem-solving skills
- The role may require occasional travel, which can be disruptive to personal schedules and routines
ASSUMPTION: The Video Production Coordinator role may present unique challenges that require strong organizational skills, excellent communication, and the ability to thrive in a fast-paced, dynamic environment.
📈 Similar Roles Comparison
- The Video Production Coordinator role is similar to other production coordination roles in the media and entertainment industries, but may offer more opportunities for career growth and development within a large, global organization
- The role may require more specialized knowledge of video production and post-production processes compared to similar roles in other industries
- The role may offer more opportunities for career advancement within the organization compared to similar roles at smaller companies or in other industries
ASSUMPTION: The Video Production Coordinator role at Informa Group Plc. may offer unique opportunities for career growth and development compared to similar roles in other organizations or industries.
📝 Sample Projects
- Managing the production of a high-profile client's video series, ensuring smooth execution and timely delivery
- Coordinating a virtual production event, including tech rehearsals and live streaming
- Managing the post-production process for a promotional video, including editing, graphics, and sound design
ASSUMPTION: The specific projects and responsibilities for this role may vary depending on the company's needs and the industry's demands.
❓ Key Questions to Ask During Interview
- Can you describe the team structure and dynamics of the Studios team?
- How does the company support work-life balance for employees in this role?
- What opportunities are there for career growth and development within the organization?
- How does the company approach virtual production and remote work arrangements?
- Can you provide examples of successful Video Production Coordinators in this role and their career trajectories?
ASSUMPTION: Asking thoughtful, relevant questions during the interview can help you better understand the role, the team, and the company culture, and demonstrate your interest in the position.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant skills and experiences for this role
- Prepare examples of your video production work and be ready to discuss your creative process and problem-solving skills during the interview
- Research the company and the role to demonstrate your understanding and enthusiasm for the opportunity
- Follow up with the hiring manager one week after submitting your application to express your continued interest in the position
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
