📌 Core Information
🔹 Job Title: Video Production Coordinator
🔹 Company: Informa Group Plc.
🔹 Location: New York, United States
🔹 Job Type: Full-time
🔹 Category: Media & Communications
🔹 Date Posted: April 9, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site (with potential remote flexibility)
🚀 Job Overview
Key aspects of this role include:
- Managing video production projects from inception to delivery
- Collaborating with clients and creative teams to ensure projects meet expectations
- Coordinating with freelance talent and managing project timelines
- Handling project intake, post-production, and administrative tasks
- Supporting virtual production shoots and internal edits
ASSUMPTION: This role requires strong organizational skills, multitasking, and the ability to thrive in a fast-paced environment. Familiarity with project management tools and video editing software is beneficial.
📋 Key Responsibilities
✅ Act as a go-to for clients throughout the production process, ensuring their vision, needs, and feedback are clearly understood and shared with the team.
✅ Book and manage freelance editors and motion designers, keeping post-production timelines tight and deliverables on track.
✅ Gather essential information when new projects come in and ensure everyone involved has what they need from day one.
✅ Create and distribute clear, detailed call sheets and book the right crew for each project, handling any travel logistics.
✅ Keep footage safe, backed up, and organized for easy access, and help set up projects and prep assets for editors.
✅ Process invoices and purchase orders, arrange Certificates of Insurance when needed, and stay on top of expenses, quotes, and subscriptions.
✅ Scout and research shoot locations that match creative needs and source new talent to keep the freelance pool fresh.
✅ Coordinate tech rehearsals for virtual shoots and jump in on internal quick-turn edits or assist when overflow hits.
✅ Use project management tools to help keep everything visible and on schedule.
ASSUMPTION: This role involves a high level of organization, communication, and attention to detail. It requires the ability to manage multiple projects simultaneously and meet tight deadlines.
🎯 Required Qualifications
Education: Bachelor's degree in Film/Video Production, Media Studies, Communications, or a related field.
Experience: 2-5 years of experience in video production coordination or a similar role.
Required Skills:
- Strong organizational and multitasking skills
- Excellent communication and client management abilities
- Proficiency in project management tools (Airtable proficiency is a plus)
- Familiarity with video editing software and basic editing skills (Adobe Creative Suite)
- Ability to work under tight deadlines and handle multiple projects simultaneously
Preferred Skills:
- Experience with virtual production
- Fluency in additional languages
ASSUMPTION: Candidates with relevant industry experience may be considered even if they lack a formal degree in a related field.
💰 Compensation & Benefits
Salary Range: $60,000 - $70,000 (based on company-provided information)
Benefits:
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
- Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
- Broader impact: take up to four days per year to volunteer, with charity match funding available too
- Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
- Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
- Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount
- Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
- Recognition for great work, with global awards and kudos programs
- As an international company, the chance to collaborate with teams around the world
ASSUMPTION: The salary range provided is based on company information. Benefits are comprehensive and reflect the company's commitment to employee well-being and growth.
📌 Applicant Insights
🔍 Company Context
Industry: Informa Group Plc. operates in the information services industry, focusing on academic publishing, marketing services, data & intelligence, digital events, exhibitions, specialist content, research, consultancy, digital services, lead generation, B2B markets, and academic markets.
Company Size: Informa Group Plc. has 10,001+ employees, providing ample opportunities for growth and collaboration. As a large organization, it offers a structured environment with established processes and a diverse range of roles.
Founded: Informa Group Plc. was founded in 1998 and has since grown into a leading international events, digital services, and academic knowledge business, headquartered in the UK and listed on the London Stock Exchange.
Company Description:
- Informa champions specialists working in academic and business-to-business markets, connecting people with knowledge to help them learn more, know more, and do more.
- The company serves a broad range of specialist markets, including Pharma, Medical, and Biotech; Tech; Natural Products; Beauty & Aesthetics; Finance; Research and Advanced Learning; and many more.
- Informa offers a global platform to connect communities, intelligence, and marketing services.
Company Specialties:
- Academic Publishing
- Marketing Services
- Data & Intelligence
- Digital events
- Exhibitions
- Specialist content
- Research
- Consultancy
- Digital services
- Lead generation
- B2B markets
- and Academic markets
Company Website: https://www.informa.com/
ASSUMPTION: Informa Group Plc. is a large, international organization with a diverse range of business units and a global presence. Its focus on connecting people with knowledge makes it an attractive employer for individuals interested in the information services industry.
📊 Role Analysis
Career Level: The Video Production Coordinator role is an intermediate-level position, requiring a balance of technical skills, industry knowledge, and project management experience.
Reporting Structure: This role reports directly to the Studios team, working closely with clients, freelance talent, and internal teams to ensure smooth video production processes.
Work Arrangement: This role is primarily on-site, with potential flexibility for remote work depending on project requirements and team dynamics.
Growth Opportunities:
- Progression to senior production roles or management positions within the Studios team
- Expansion into related roles within Informa's diverse business units, such as event production, digital services, or marketing
- Development of specialized skills in areas such as virtual production, post-production, or client management
ASSUMPTION: Informa Group Plc. offers numerous growth opportunities for employees, with a strong focus on internal mobility and career development.
🌍 Location & Work Environment
Office Type: Informa's New York office is a modern, collaborative workspace designed to facilitate teamwork and creativity.
Office Location(s): 605 3rd Ave, New York, NY 10158, USA
Geographic Context:
- New York City is a major global hub for media, technology, and finance, providing ample opportunities for professional growth and networking
- The office is conveniently located in Midtown Manhattan, close to public transportation and various amenities
- The city offers a diverse range of cultural, recreational, and dining experiences
Work Schedule: The standard work schedule is Monday through Friday, 9:00 AM to 5:30 PM, with flexibility based on project needs and team dynamics.
ASSUMPTION: The New York office provides a dynamic and stimulating work environment, with ample opportunities for professional growth and networking within the city's thriving media and technology industries.
💼 Interview & Application Insights
Typical Process:
- Online application submission through the company's careers portal
- Phone or video screen with the hiring manager or HR representative
- In-depth interview with the Studios team, focusing on technical skills, industry knowledge, and cultural fit
- Final interview with the department head or senior leadership
- Background check and reference check (if applicable)
- Job offer and onboarding
Key Assessment Areas:
- Organizational skills and multitasking abilities
- Communication and client management skills
- Familiarity with project management tools and video editing software
- Understanding of video production processes and workflows
- Cultural fit and alignment with Informa's values and work environment
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role
- Demonstrate your understanding of video production processes and workflows in your application materials
- Showcase your ability to manage multiple projects simultaneously and meet tight deadlines
- Prepare for behavioral interview questions that focus on problem-solving, communication, and client management skills
ATS Keywords: Video Production, Coordinator, Project Management, Client Management, Video Editing, Adobe Creative Suite, Airtable, Multitasking, Organized, Deadline-driven, Virtual Production, Freelance Talent, Post-Production, Client Communication
ASSUMPTION: Informa Group Plc. uses an Applicant Tracking System (ATS) to manage job applications. Including relevant keywords in your resume and application materials can help your application stand out and increase the likelihood of being selected for an interview.
🛠️ Tools & Technologies
- Project management tools (Airtable, Asana, Trello, etc.)
- Video editing software (Adobe Creative Suite, Final Cut Pro, Avid Media Composer, etc.)
- Virtual production tools (Unreal Engine, Unity, etc.)
- Communication and collaboration platforms (Slack, Microsoft Teams, Google Workspace, etc.)
ASSUMPTION: Familiarity with industry-standard project management tools, video editing software, and virtual production tools is beneficial for this role. Informa Group Plc. may provide training or resources to help employees develop their skills in these areas.
👔 Cultural Fit Considerations
Company Values:
- Champions specialists
- Connects people with knowledge
- Helps them learn more, know more, and do more
- Provides a global platform for communities, intelligence, and marketing services
- Fosters a collaborative, inclusive, and supportive work environment
Work Style:
- Fast-paced and dynamic, with a focus on meeting tight deadlines and managing multiple projects simultaneously
- Collaborative and team-oriented, with a strong emphasis on communication and client management
- Adaptable and flexible, with a willingness to take on new challenges and learn new skills
- Results-driven, with a commitment to delivering high-quality work and exceeding client expectations
Self-Assessment Questions:
- Do you thrive in fast-paced, dynamic environments with tight deadlines and multiple projects?
- Are you an effective communicator, with strong client management and interpersonal skills?
- Are you organized, detail-oriented, and able to manage complex projects from inception to delivery?
- Do you have a strong work ethic and a commitment to delivering high-quality results?
- Are you adaptable and willing to learn new skills and take on new challenges?
ASSUMPTION: Informa Group Plc. values candidates who are organized, adaptable, and results-driven, with strong communication and client management skills. A strong cultural fit is essential for success in this role.
⚠️ Potential Challenges
- Managing tight deadlines and multiple projects simultaneously can be stressful and demanding
- Dealing with client feedback and managing client expectations can be challenging, especially when working with tight timelines
- Coordinating with freelance talent and managing project timelines can be complex, requiring strong organizational skills and attention to detail
- Working in a fast-paced, dynamic environment can be unpredictable, with shifting priorities and tight deadlines
- The role may require occasional travel for on-site shoots or client meetings
ASSUMPTION: The Video Production Coordinator role can be challenging and demanding, requiring strong organizational skills, multitasking abilities, and the ability to thrive in a fast-paced environment. Candidates should be prepared to manage tight deadlines, coordinate with multiple stakeholders, and adapt to shifting priorities.
📈 Similar Roles Comparison
- Video Production Coordinator vs. Production Manager: A Production Manager typically has more strategic and supervisory responsibilities, while a Video Production Coordinator focuses on day-to-day project management and coordination
- Video Production Coordinator vs. Assistant Editor: An Assistant Editor is responsible for preparing and organizing footage for editors, while a Video Production Coordinator oversees the entire production process, from inception to delivery
- Video Production Coordinator vs. Project Manager (other industries): While the core responsibilities of a Video Production Coordinator and a Project Manager in other industries share some similarities, the Video Production Coordinator role is more specialized and focused on video production workflows and processes
ASSUMPTION: The Video Production Coordinator role is unique and specialized, requiring a specific skill set and industry knowledge. While there may be some overlap with related roles, the core responsibilities and required skills are distinct.
📝 Sample Projects
- Managing the production of a multi-part video series for a major tech client, coordinating with freelance talent, and ensuring deliverables are met on time and within budget
- Coordinating a virtual production shoot for a healthcare conference, managing tech rehearsals, and troubleshooting any technical issues that arise
- Overseeing the post-production process for a marketing video, working closely with editors and motion designers to ensure the final product meets client expectations
ASSUMPTION: These sample projects illustrate the diverse range of responsibilities and challenges that a Video Production Coordinator may face in this role. Each project requires strong organizational skills, attention to detail, and the ability to manage multiple stakeholders and tight deadlines.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
- How does this role fit into the broader Studios team and Informa's overall organization?
- What opportunities are there for growth and professional development within the Studios team and Informa as a whole?
- How does Informa support work-life balance for its employees, particularly in this role?
- What are the most important qualities and skills for success in this role, according to the team?
ASSUMPTION: Asking thoughtful, insightful questions during the interview process demonstrates your interest in the role and commitment to understanding the company's culture and work environment. It also provides an opportunity to assess whether the role and company are a good fit for your career goals and personal values.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant skills and experiences for this role
- Prepare for behavioral interview questions that focus on problem-solving, communication, and client management skills
- Research Informa Group Plc. and the Studios team to demonstrate your understanding of the company and its work
- Follow up with the hiring manager or HR representative within one week of submitting your application to express your interest and reiterate your qualifications
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
