📌 Core Information
🔹 Job Title: Video Production Coordinator
🔹 Company: Informa Group Plc.
🔹 Location: New York, United States
🔹 Job Type: Full-time
🔹 Category: Media & Communications
🔹 Date Posted: April 9, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site (New York, NY)
🚀 Job Overview
Key aspects of this role include:
- Collaborating with creative teams and clients to ensure smooth video production processes
- Managing project timelines, travel logistics, and post-production processes
- Coordinating with freelance talent and maintaining strong client relationships
- Working in a fast-paced, dynamic environment with a focus on multitasking and attention to detail
ASSUMPTION: This role requires a high level of organization, strong communication skills, and the ability to manage multiple projects simultaneously. It is ideal for someone who thrives in a creative environment and enjoys seeing projects through from concept to completion.
📋 Key Responsibilities
✅ Act as a go-to for clients throughout the production process, ensuring their vision, needs, and feedback are clearly understood and shared with the team
✅ Coordinate post-production and graphics processes, including booking and managing freelance editors and motion designers, and keeping post-production timelines tight and deliverables on track
✅ Gather essential information when new projects come in and ensure everyone involved has what they need from day one
✅ Create and distribute clear, detailed call sheets and book the right crew for each project, handling any travel logistics
✅ Keep footage safe, backed up, and organized for easy access, and help set up projects and prep assets for editors
✅ Process invoices and purchase orders, arrange Certificates of Insurance when needed, and stay on top of expenses, quotes, and subscriptions
✅ Scout and research shoot locations that match creative needs and source new talent to keep the freelance pool fresh
✅ Coordinate tech rehearsals for virtual shoots and jump in on internal quick-turn edits or assist when overflow hits
✅ Use project management tools to help keep everything visible and on schedule
ASSUMPTION: The role involves a high degree of multitasking and requires strong organizational skills to manage multiple projects and deadlines effectively.
🎯 Required Qualifications
Education: Bachelor's degree in Film/Video Production, Media Studies, Communications, or a related field
Experience: 2-5 years of experience in video production coordination or a similar role
Required Skills:
- Strong organizational and multitasking skills
- Excellent communication and client management abilities
- Proficiency in project management tools (Airtable proficiency is a plus)
- Familiarity with video editing software and basic editing skills (Adobe Creative Suite)
- Ability to work under tight deadlines and handle multiple projects simultaneously
Preferred Skills:
- Experience with virtual production
- Fluency in additional languages
ASSUMPTION: Candidates with relevant industry experience may be considered in lieu of a formal degree. Strong organizational skills and attention to detail are crucial for success in this role.
💰 Compensation & Benefits
Salary Range: $55,000 - $70,000 per year (based on industry standards for a Coordinator role in New York City)
Benefits:
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
- Great community: a welcoming culture with in-person and online social events, active diversity and inclusion networks, and charity initiatives
- Broader impact: take up to four days per year to volunteer, with charity match funding available too
- Career opportunity: bespoke training and learning, mentoring platforms, and on-demand access to thousands of courses on LinkedIn Learning
- Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day, and the chance to work from (almost!) anywhere for up to four weeks a year
- Competitive benefits, including a 401k match, health, vision, and dental insurance, parental leave, and an ESPP offering company shares at a minimum 15% discount
- Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app, and more
- Recognition for great work, with global awards and kudos programs
- Chance to collaborate with teams around the world
ASSUMPTION: The salary range provided is an estimate based on industry standards for similar roles in the New York City area. Actual compensation may vary based on factors such as experience and qualifications.
📌 Applicant Insights
🔍 Company Context
Industry: Informa Group Plc. operates in the information services industry, focusing on academic publishing, marketing services, data & intelligence, digital events, exhibitions, specialist content, research, consultancy, digital services, lead generation, and B2B markets
Company Size: Informa Group Plc. is a large company with over 10,000 employees, providing ample opportunities for career growth and collaboration
Founded: Informa Group Plc. was founded in 1998 and has since grown to become a leading international events, digital services, and academic knowledge business, headquartered in the UK and listed on the London Stock Exchange
Company Description:
- Informa champions specialists working in academic and business-to-business markets, connecting people with knowledge to help them learn more, know more, and do more
- The company serves various specialist markets through its brands, including Arab Health, CPhI, EBD, Enterprise Connect, AI Summit, Black Hat, GDC, New Hope Network, Vitafoods, Natural Products Expo, SuperReturn International, Finovate, IGM, Routledge, F1000, and many more
- Informa provides a fantastic, inclusive community for its colleagues, offering freedom and flexibility, great community initiatives, broader impact opportunities, career opportunities, time out, competitive benefits, strong wellbeing support, recognition for great work, and the chance to collaborate with teams around the world
Company Specialties:
- Academic Publishing
- Marketing Services
- Data & Intelligence
- Digital events
- Exhibitions
- Specialist content
- Research
- Consultancy
- Digital services
- Lead generation
- B2B markets
- Academic markets
Company Website: https://www.informa.com/
ASSUMPTION: Informa Group Plc. is a large, international company with a diverse range of brands and specialties, providing numerous opportunities for career growth and development within the organization.
📊 Role Analysis
Career Level: The Video Production Coordinator role is an intermediate-level position, requiring a combination of relevant experience and education
Reporting Structure: This role reports directly to the Production Manager and works closely with the Production Team, Creative Team, and various internal stakeholders
Work Arrangement: This role is based on-site in New York City, with the opportunity to work from (almost!) anywhere for up to four weeks a year
Growth Opportunities:
- Progression to a Senior Video Production Coordinator or Production Manager role
- Expansion into related roles within the Production Team or other departments
- Development of specialized skills and expertise within the video production field
ASSUMPTION: The Video Production Coordinator role offers ample opportunities for career growth and development within the organization, as well as the chance to specialize in specific areas of video production.
🌍 Location & Work Environment
Office Type: Informa Group Plc.'s New York office is a modern, collaborative workspace designed to foster creativity and productivity
Office Location(s): 605 3rd Ave, New York, NY 10158, USA
Geographic Context:
- New York City is a major global hub for media, entertainment, and technology industries, providing ample opportunities for networking and professional growth
- The office is conveniently located in Midtown Manhattan, close to various amenities, public transportation, and cultural attractions
- The city offers a diverse and vibrant culture, with numerous events, restaurants, and entertainment options
Work Schedule: This role follows a standard full-time work schedule, with the opportunity to work from (almost!) anywhere for up to four weeks a year
ASSUMPTION: The Video Production Coordinator role is based in a dynamic and fast-paced work environment, with ample opportunities for professional growth and development within the organization.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screen with the Hiring Manager
- In-person or virtual interview with the Production Team
- Final interview with the Production Manager and/or other senior stakeholders
- Background check and onboarding
Key Assessment Areas:
- Organizational skills and attention to detail
- Communication and client management abilities
- Project management and multitasking skills
- Familiarity with video editing software and basic editing skills
- Cultural fit and alignment with company values
Application Tips:
- Tailor your resume and cover letter to highlight relevant experience and skills for this role
- Demonstrate your ability to manage multiple projects and deadlines effectively
- Showcase your strong communication and client management abilities
- Prepare examples of your video production work and be ready to discuss your approach to project management and problem-solving
- Research Informa Group Plc. and the Video Production Coordinator role to show your enthusiasm and understanding of the company and the position
ATS Keywords: Video Production, Coordinator, Project Management, Client Communication, Post-Production, Editing, Multitasking, Attention to Detail, Creative Environment
ASSUMPTION: The application process for the Video Production Coordinator role at Informa Group Plc. is designed to assess candidates' organizational skills, communication abilities, and cultural fit within the organization.
🛠️ Tools & Technologies
- Airtable (project management)
- Adobe Creative Suite (video editing)
- Various video production and post-production software tools
ASSUMPTION: The Video Production Coordinator role requires proficiency in project management tools and familiarity with video editing software. Specific tools and technologies may vary based on the organization's needs and preferences.
👔 Cultural Fit Considerations
Company Values:
- Champion specialists
- Connect people with knowledge
- Help them learn more, know more, and do more
- Foster a welcoming culture with in-person and online social events, active diversity and inclusion networks, and charity initiatives
- Provide freedom and flexibility for colleagues to bring ideas to life, do work that makes a real impact, and discover opportunities to grow
Work Style:
- Collaborative and creative
- Fast-paced and dynamic
- Focused on multitasking and attention to detail
- Committed to delivering high-quality video productions that meet or exceed client expectations
Self-Assessment Questions:
- Do you thrive in a fast-paced, creative environment with a focus on multitasking and attention to detail?
- Are you comfortable managing multiple projects and deadlines simultaneously?
- Do you have strong communication and client management abilities?
- Are you proficient in project management tools and familiar with video editing software?
- Do you align with Informa Group Plc.'s company values and work style?
ASSUMPTION: The Video Production Coordinator role at Informa Group Plc. requires a strong cultural fit with the organization's values and work style, as well as the ability to thrive in a fast-paced, creative environment.
⚠️ Potential Challenges
- Managing multiple projects and deadlines simultaneously can be stressful and demanding
- Working in a fast-paced, creative environment may require adaptability and flexibility
- Dealing with client feedback and managing expectations can be challenging at times
- The role may require occasional travel and working outside of regular business hours
ASSUMPTION: The Video Production Coordinator role at Informa Group Plc. presents various challenges and demands, requiring strong organizational skills, communication abilities, and adaptability to succeed in the position.
📈 Similar Roles Comparison
- The Video Production Coordinator role at Informa Group Plc. differs from related positions in its focus on managing multiple projects and deadlines simultaneously, as well as its requirement for strong communication and client management abilities
- In the B2B technology space, this role is unique in its emphasis on connecting people with knowledge to help them learn more, know more, and do more
- Career progression in this role may lead to opportunities in related fields, such as event production, marketing, or sales, as well as within the video production industry
ASSUMPTION: The Video Production Coordinator role at Informa Group Plc. offers unique opportunities for career growth and development within the organization, as well as the chance to specialize in specific areas of video production.
📝 Sample Projects
- Managing the production of a multi-part video series for a major tech conference
- Coordinating the post-production process for a high-profile client's promotional video
- Working with the creative team to develop and execute a unique virtual production concept for a live event
ASSUMPTION: The Video Production Coordinator role at Informa Group Plc. involves a wide range of projects, requiring strong organizational skills, communication abilities, and adaptability to succeed in the position.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
- How does this role fit into the broader production team and the organization as a whole?
- What opportunities are there for growth and development within the production team and the organization?
- How does Informa Group Plc. support work-life balance for its employees?
- What are the most important qualities and skills for success in this role, according to those who have held it previously?
ASSUMPTION: Asking thoughtful and insightful questions during the interview process can help you better understand the Video Production Coordinator role at Informa Group Plc. and assess your fit for the position.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight relevant experience and skills for this role
- Prepare examples of your video production work and be ready to discuss your approach to project management and problem-solving
- Research Informa Group Plc. and the Video Production Coordinator role to show your enthusiasm and understanding of the company and the position
- Follow up with the Hiring Manager one week after submitting your application to inquire about the status of your application
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
