Event Coordinator

📌 Core Information

🔹 Job Title: Event Coordinator

🔹 Company: Alphabe Insight Inc

🔹 Location: St. Louis, Missouri, United States

🔹 Job Type: On-site

🔹 Category: 📆 Event Marketing & Coordination

🔹 Date Posted: Thu Apr 03 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: On-site

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Planning and organizing corporate and social events
• Coordinating with clients and managing expectations
• Managing vendor relationships and logistics
• Troubleshooting and addressing event challenges

ASSUMPTION: Alphabe Insight Inc values employee growth and development, as inferred from the broader focus on collaboration and team development.

📋 Key Responsibilities

✅ Plan, organize, and execute corporate and social events from concept to completion.

✅ Coordinate with clients to understand event requirements, timelines, and budgets.

✅ Manage vendor relationships, including catering, audiovisual, and venue services.

✅ Oversee event logistics such as scheduling, setup, and breakdown.

✅ Ensure all permits, contracts, and compliance requirements are met.

✅ Maintain clear communication with clients and internal teams throughout the event process.

✅ Troubleshoot and resolve any issues that arise before or during events.

✅ Monitor event success and gather feedback for continuous improvement.

ASSUMPTION: The role may require frequent travel given the nature of event coordination and the location-based demands.

🎯 Required Qualifications

Education: Bachelor's degree in Event Management, Hospitality, Business, or a related field (preferred).

Experience: 1-3 years in event coordination or a related role.

Required Skills:

• Strong organizational and time management skills
• Excellent problem-solving skills and attention to detail
• Proficiency in Microsoft Office and event planning software

Preferred Skills:

• Effective multitasking abilities
• Willingness to work evenings and weekends as needed

ASSUMPTION: Preferred skills may include familiarity with digital marketing tools to enhance event promotion strategies.

💰 Compensation & Benefits

Salary Range: Competitive salary based on experience.

Benefits:

• Professional growth and career advancement opportunities
• Supportive and dynamic work environment
• Hands-on experience in a fast-paced industry

Working Hours: 40 hours per week, with potential for evenings and weekends.

ASSUMPTION: Salary details are industry competitive, typically ranging from $45,000 to $60,000 for similar roles, though exact figures are not specified.

📌 Applicant Insights

🔍 Company Context

Industry: Public Relations and Communications Services

Company Size: 51-200 employees; this size suggests a vibrant environment conducive to dynamic career growth.

Founded: 2019

Company Description:

• Industry veterans aiming to disrupt the PR and branding space
• Focus on creativity and strategic storytelling
• Dedicated to authentic and impactful brand connections

Company Specialties:

• Management
• Marketing
• Public Relations

Company Website: https://www.signaltrubrand.com

ASSUMPTION: The company's vibrant and creative culture is appealing to prospective candidates passionate about innovation in branding and communications.

📊 Role Analysis

Career Level: Entry to early career stage, valuable for professional growth.

Reporting Structure: Likely reports to a Senior Event Manager or Director of Events.

Work Arrangement: On-site, with potential travel for events.

Growth Opportunities:

• Enhancement of project management skills
• Opportunities for networking and relationship building
• Potential to advance to a Senior Event Coordinator role

ASSUMPTION: Collaborative culture at Alphabe Insight Inc likely offers mentorship opportunities for personal and professional development.

🌍 Location & Work Environment

Office Type: Vibrant and collaborative office atmosphere

Office Location(s): Primary office in St. Louis, Missouri

Geographic Context:

• Centrally located city with dynamic culture and amenities
• Strong industry presence offering networking opportunities
• Accessible transportation networks for ease of travel

Work Schedule: Standard business hours with event-based flexibility

ASSUMPTION: Given the on-site nature, a dedicated and responsive environment may be expected to handle urgent event demands.

💼 Interview & Application Insights

Typical Process:

• Application submission through the website
• Initial screening call with HR
• In-person or virtual interview with the event team

Key Assessment Areas:

• Organizational aptitude and multitasking skills
• Client communication effectiveness
• Problem-solving under pressure

Application Tips:

• Highlight any prior event coordination experiences
• Include examples of problem-solving in your resume
• Showcase any familiarity with event planning software

ATS Keywords: Event Coordination, Vendor Management, Client Communication, Logistics Management

ASSUMPTION: The application process may include practical assessments to judge real-time problem-solving skills.

🛠️ Tools & Technologies

• Microsoft Office Suite (Excel, Word, PowerPoint)
• Event planning software such as Cvent or Eventbrite
• Project management tools like Asana or Trello

ASSUMPTION: The role may also leverage CRM tools for managing client relationships.

👔 Cultural Fit Considerations

Company Values:

• Commitment to innovation and creativity
• Focus on collaboration and teamwork
• Passion for delivering exceptional service

Work Style:

• Collaborative and team-oriented
• Detail-focused and precise
• Responsive and adaptable to dynamic needs

Self-Assessment Questions:

• What motivates you to excel in event planning?
• How do you handle last-minute changes or client requests?
• Which technologies do you prefer for managing event logistics?

ASSUMPTION: Strong communication and interpersonal skills are essential for seamless teamwork and client interaction.

⚠️ Potential Challenges

• Handling multiple events simultaneously
• Managing tight deadlines under pressure
• Ensuring vendor reliability and consistency
• Addressing unique client requests or issues in real-time

ASSUMPTION: The role demands high flexibility and adaptability, especially during peak event seasons.

📈 Similar Roles Comparison

• Roles such as Event Project Manager may require more strategic oversight
• Corporate Event Planner may focus more on B2B events
• An Event Marketing Manager may require more marketing strategy skills

ASSUMPTION: This role provides foundational experience applicable to senior event coordination or managerial positions.

📝 Sample Projects

• Coordination of a large-scale corporate retreat
• Management of a high-profile client celebration event
• Execution of a city-wide fundraiser event

ASSUMPTION: Sample projects indicate a diversified portfolio, allowing creative input in various event scenarios.

❓ Key Questions to Ask During Interview

• What is the typical timeline for planning an event here?
• How does the team handle unexpected challenges during events?
• What kinds of events does the company most frequently organize?
• Can you describe the team structure and reporting hierarchy?
• How much autonomy is given to an Event Coordinator in executing events?

ASSUMPTION: Interview questions should help gauge the company’s support system and expectations for the role.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Prepare a detailed resume focusing on relevant experience
• Draft a cover letter that highlights your passion for event coordination
• Gather relevant references that can speak to your event management skills
• Review the company's past events to understand their style and approach

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.

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