Event Coordinator

📌 Core Information

🔹 Job Title: Event Coordinator

🔹 Company: Sporting Kansas City

🔹 Location: Children's Mercy Park, Kansas City, KS 66111

🔹 Job Type: Full-Time

🔹 Category: Spectator Sports

🔹 Date Posted: April 14, 2025

🔹 Experience Level: 0-2 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Planning and executing non-match day events on-premises and off-premises
• Fostering guest relationships and creating memorable experiences
• Collaborating with internal departments to ensure event needs are met
• Managing event documents, costs, and inventory
• Actively identifying enhancement sales opportunities

ASSUMPTION: This role requires strong organizational, communication, and interpersonal skills, as well as the ability to manage multiple tasks and projects in a fast-paced environment.

📋 Key Responsibilities

✅ Report to the Senior Event Coordinator to plan and execute non-match day events on-premises and off-premises

✅ Handle client needs leading up to and on event day

✅ Responsible for typing, organizing, and sending event documents (Event BEOs, Post Event Recap Notes, Daily Updates, Floor Plans, Maps, etc.)

✅ Ensure event documents are sent out to internal departments and clients in a timely manner

✅ Maintain detailed records of event documents, event additions, and costs

✅ Collect, code, and submit post event costs

✅ Communicate and collaborate across the organization to develop staffing plans and ensure all event needs are met

✅ Create agendas and notes for weekly meetings

✅ Ensure that all clients receive a response to calls/emails within 24 Hours

✅ Set-up and attend all client and vendor site visits

✅ Ensure that all site visits receive a recap and next steps email within 24 hours

✅ Actively identify enhancement sales opportunities to maximize revenue opportunities

✅ Administrative duties where needed including filing, mailing, faxing, copying

✅ Maintain Argyle Events inventory, and event supplies

✅ Maintain a mindset that is constantly learning and looking for new and more efficient ways to create experiences

✅ Always Represent Sporting Kansas City and its related affiliates in a professional manner

✅ Perform other related tasks as assigned

ASSUMPTION: This role does not have any direct reports.

🎯 Required Qualifications

Education: Bachelor’s degree in business, hospitality management, event management, marketing, or other related field preferred

Experience: Preferred 1-3 years event sales and/or planning experience

Required Skills:

• Fluently speak, read, and write in the English language
• Proficient in the Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Calendar
• Tripleseat knowledge and Social Tables or similar event diagraming software preferred
• Ability to successfully manage and execute events in a fast-paced environment
• Willingness to assist in any event day role that may need attention

Preferred Skills:

• Strong organizational, communications, and interpersonal skills
• Independent judgment to plan, prioritize and organize a diversified workload
• Ability to coordinate and lead multiple tasks and projects
• Ability to demonstrate poise, tact and diplomacy. Strong teamwork aptitude required
• High level of interpersonal skills to handle sensitive, confidential situations and information
• Self-motivated and goal driven; ability to work autonomously
• Professional appearance and attitude, as well as ability to work with others

ASSUMPTION: While a Bachelor’s degree and 1-3 years of experience are preferred, the company may consider candidates with relevant skills and experience who do not meet these requirements.

💰 Compensation & Benefits

Salary Range: $35,000 - $45,000 per year (Based on industry standards for Event Coordinators with 1-3 years of experience in the Kansas City area)

Benefits:

• Health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (vacation, sick, and holidays)
• Employee discounts on team merchandise and tickets
• Opportunities for career growth and development

Working Hours: Full-time position with a typical workweek of 40 hours. This role may require working evenings, weekends, and holidays as necessary to support events.

ASSUMPTION: The provided salary range is an estimate based on industry standards and may vary depending on the candidate's experience and qualifications.

📌 Applicant Insights

🔍 Company Context

Industry: Sporting Kansas City is a professional soccer club and a charter member of Major League Soccer. The team plays at the state-of-the-art Sporting Park in Kansas City, Kansas.

Company Size: Sporting Kansas City is a mid-sized organization with 501-1,000 employees. This size allows for a more personal work environment and opportunities for growth and development.

Founded: The organization was founded in 1996 and is owned by a group of local entrepreneurs.

Company Description:

• Sporting Kansas City is the only professional sports organization in Kansas City with local ownership
• The team is committed to providing exceptional experiences for its guests and fostering strong relationships with its clients
• The organization values diversity, equity, and inclusion and is committed to creating an inclusive environment for all associates

Company Specialties:

• Professional soccer club
• Professional sports team
• Entertainment events

Company Website: http://www.sportingkc.com

ASSUMPTION: Sporting Kansas City is a well-established organization with a strong reputation in the Kansas City community and within the professional soccer industry.

📊 Role Analysis

Career Level: This role is an entry-level to mid-level position within the event planning and coordination field.

Reporting Structure: The Event Coordinator reports directly to the Senior Event Coordinator and works closely with various internal departments to ensure event needs are met.

Work Arrangement: This is an on-site, full-time position with a typical workweek of 40 hours. The role may require working evenings, weekends, and holidays as necessary to support events.

Growth Opportunities:

• Advancement to Senior Event Coordinator or other leadership roles within the organization
• Expansion of responsibilities and event management experience
• Opportunities to work on high-profile events and projects

ASSUMPTION: Sporting Kansas City offers opportunities for career growth and development, and the Event Coordinator role is an excellent starting point for a career in event planning and coordination.

🌍 Location & Work Environment

Office Type: The primary office location is at Children's Mercy Park in Kansas City, Kansas. The organization also has additional offices and facilities throughout the Kansas City metropolitan area.

Office Location(s): 2020 Baltimore Ave, Suite 400, Kansas City, Missouri 64108, US; 1 Sporting Way, Kansas City, Kansas 66111, US; 6310 Lewis Road, Kansas City, Missouri 64130, US; 1913 Pinnacle Way, Kansas City, KS 66111, US; 1500 N 90th St, Kansas City, Kansas 66112, US

Geographic Context:

• The Kansas City metropolitan area offers a diverse range of cultural, recreational, and entertainment opportunities
• The area has a relatively low cost of living compared to other major metropolitan areas in the United States
• The climate is humid subtropical, with hot summers and cold winters

Work Schedule: The typical workweek is 40 hours, but the role may require working evenings, weekends, and holidays as necessary to support events.

ASSUMPTION: The Kansas City metropolitan area offers a high quality of life, with a diverse range of cultural, recreational, and entertainment opportunities, as well as a relatively low cost of living compared to other major metropolitan areas in the United States.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screen with the Human Resources department
• In-person or virtual interview with the Senior Event Coordinator and/or other members of the events team
• Background check and reference check
• Job offer

Key Assessment Areas:

• Event planning and coordination skills
• Communication and interpersonal skills
• Problem-solving and decision-making abilities
• Adaptability and flexibility in a fast-paced environment
• Alignment with company values and culture

Application Tips:

• Tailor your resume and cover letter to highlight your relevant experience and skills for this role
• Demonstrate your passion for event planning and coordination and your ability to create memorable experiences
• Showcase your strong organizational, communication, and interpersonal skills
• Be prepared to discuss your availability to work evenings, weekends, and holidays as necessary

ATS Keywords: Event Planning, Event Coordination, Customer Service, Communication, Organization, Teamwork, Interpersonal Skills, Time Management, Problem Solving, Attention to Detail, Sales, Administrative Skills, Microsoft Office, Event Execution, Relationship Management, Networking, Adaptability

ASSUMPTION: Sporting Kansas City uses an Applicant Tracking System (ATS) to manage and organize job applications. Including relevant keywords in your resume and cover letter can help your application stand out and increase your chances of being considered for an interview.

🛠️ Tools & Technologies

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Calendar)
• Tripleseat (event management software)
• Social Tables or similar event diagraming software
• Argyle Events inventory and event supplies management system

ASSUMPTION: Familiarity with the Microsoft Office Suite and event management software is essential for success in this role. The organization may provide training on specific tools and technologies as needed.

👔 Cultural Fit Considerations

Company Values:

• Passion for excellence
• Integrity and respect
• Teamwork and collaboration
• Accountability and responsibility
• Innovation and continuous improvement

Work Style:

• Fast-paced and dynamic environment
• Strong focus on teamwork and collaboration
• Opportunities for growth and development
• Flexibility and adaptability in a changing work environment

Self-Assessment Questions:

• Do you have a genuine passion for delivering exceptional service and creating memorable experiences?
• Are you able to successfully manage and execute events in a fast-paced environment?
• Do you have strong organizational, communication, and interpersonal skills?
• Are you able to demonstrate poise, tact, and diplomacy in a professional setting?
• Are you comfortable working evenings, weekends, and holidays as necessary to support events?

ASSUMPTION: Sporting Kansas City values associates who are passionate, engaged, and energized, with strong organizational, communication, and interpersonal skills. The organization seeks individuals who are able to successfully manage and execute events in a fast-paced environment and who are comfortable working flexible hours as necessary.

⚠️ Potential Challenges

• The role may require working evenings, weekends, and holidays as necessary to support events
• The work environment can be fast-paced and dynamic, with multiple tasks and projects to manage simultaneously
• The role may require travel between Sporting Kansas City locations within the Kansas City metropolitan area
• The organization is committed to creating an inclusive environment for all associates, and diversity, equity, and inclusion are valued

ASSUMPTION: While the Event Coordinator role offers numerous opportunities for growth and development, it also presents potential challenges, such as working flexible hours and managing multiple tasks and projects in a fast-paced environment.

📈 Similar Roles Comparison

• Event Coordinator vs. Event Planner: Event Coordinators typically have less experience and are responsible for assisting with the planning and execution of events, while Event Planners have more experience and are responsible for overseeing the entire event planning process
• Event Coordinator vs. Event Manager: Event Managers have more experience and are responsible for overseeing the planning, execution, and evaluation of events, while Event Coordinators have less experience and are responsible for assisting with the planning and execution of events
• Event Coordinator vs. Event Sales Manager: Event Sales Managers are responsible for generating revenue through the sale of event services and spaces, while Event Coordinators are responsible for planning and executing events and fostering guest relationships

ASSUMPTION: The Event Coordinator role is an entry-level to mid-level position within the event planning and coordination field. The role offers opportunities for growth and development and may lead to advancement to more senior roles, such as Event Planner, Event Manager, or Event Sales Manager.

📝 Sample Projects

• Planning and executing a non-match day event on-premises, including coordinating with internal departments, managing event documents, and ensuring client satisfaction
• Managing event inventory and supplies, including maintaining detailed records of event documents, event additions, and costs
• Actively identifying enhancement sales opportunities to maximize revenue opportunities, including networking with clients and vendors and attending site visits

ASSUMPTION: The Event Coordinator role offers a wide range of responsibilities and opportunities for growth and development. Sample projects may include planning and executing events, managing event inventory and supplies, and actively identifying enhancement sales opportunities.

❓ Key Questions to Ask During Interview

• What are the most challenging aspects of the Event Coordinator role, and how can I best prepare for them?
• How does the organization support the growth and development of its Event Coordinators?
• What opportunities are there for advancement within the events department and the organization as a whole?
• How does the organization foster a culture of diversity, equity, and inclusion?
• What is the typical career path for an Event Coordinator within the organization?

ASSUMPTION: Asking thoughtful and insightful questions during the interview process can help you better understand the role, the organization, and the opportunities for growth and development. It also demonstrates your interest in and enthusiasm for the position.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant experience and skills for this role
• Prepare for your interview by researching the organization, the role, and the industry, and by practicing common interview questions and answers
• If selected for an in-person or virtual interview, arrive or log in on time and dress appropriately for the interview
• After your interview, follow up with a thank-you note to express your appreciation for the opportunity to interview and reiterate your interest in the position

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.