📌 Core Information
🔹 Job Title: Event Coordinator
🔹 Company: University of Toronto
🔹 Location: Toronto, Ontario, Canada
🔹 Job Type: Full-Time (Hybrid)
🔹 Category: Higher Education, Registrarial Services
🔹 Date Posted: April 11, 2025
🔹 Experience Level: 2-5 years
🔹 Remote Status: On-site (Hybrid)
🚀 Job Overview
Key aspects of this role include:
- Planning and coordinating events within the Faculty of Kinesiology and Physical Education
- Collaborating with stakeholders to ensure successful event execution
- Managing event logistics, including catering, AV, and space arrangements
- Developing event plans, critical paths, and materials
- Working as part of a team to deliver events both within and outside the University
ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to multitask while adhering to strict guidelines.
📋 Key Responsibilities
✅ Building and strengthening relationships with stakeholders and partners of strategic importance
✅ Conceptualizing, organizing, and executing event activities
✅ Overseeing the implementation of event plans and activities
✅ Determining logistical details and activities for events and/or programming
✅ Developing content for marketing and/or promotional materials
✅ Analyzing client needs and making recommendations on event logistics and options
✅ Collaborating on cost estimates
✅ Resolving issues that may occur during events and escalating problems as required
ASSUMPTION: The role may require some evening and weekend work, depending on event requirements.
🎯 Required Qualifications
Education: Bachelor's Degree or acceptable combination of equivalent experience
Experience: Minimum three years of experience in event coordination and logistical planning, with a focus on academic events
Required Skills:
- Strong organizational and time management skills
- Ability to multitask while adhering to strict guidelines
- Strong problem-solving skills; high level accuracy and attention to detail
- Excellent communication (written and oral); excellent interpersonal skills
- Demonstrated computer skills, including advanced skills in Word, Excel, Access, PowerPoint, and Content Management
Preferred Skills:
- Experience working with students and faculty
ASSUMPTION: Candidates with experience in planning events with an academic focus may be given preference.
💰 Compensation & Benefits
Salary Range: CAD 70,844 - 90,595 per year (with annual step progression)
Benefits:
- Competitive benefits package
- Opportunities for professional development
- Work-life balance initiatives
Working Hours: Full-time, with some evening and weekend work required
ASSUMPTION: Salary range is based on the University of Toronto's USW Pay Band 10 and is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
📌 Applicant Insights
🔍 Company Context
Industry: Higher Education
Company Size: 51-200 employees
Founded: The University of Toronto was founded in 1827
Company Description:
- The University of Toronto's Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research, and the delivery of sport, recreation, and high-performance athletic opportunities for students, staff, faculty, and community members across the three campuses.
- The Faculty is guided by values of integrity, respect, equity, and diversity.
Company Specialties:
- Undergraduate and graduate education programs in Kinesiology and Physical Education
- Cutting-edge research in physical activity and health
- Delivery of sport, recreation, and high-performance athletic opportunities
Company Website: https://kpe.utoronto.ca/
ASSUMPTION: The University of Toronto is a large, research-intensive university with a strong focus on academic excellence and student success.
📊 Role Analysis
Career Level: Mid-level, with opportunities for growth and development
Reporting Structure: Reports to the Registrar & Assistant Dean, Office of the Vice-Dean Programs
Work Arrangement: Hybrid, with on-site presence required three days per week and additional days on-site as needed, depending on event requirements
Growth Opportunities:
- Professional development opportunities within the University
- Potential for career progression within the event coordination field
ASSUMPTION: This role offers opportunities for professional growth and development within the University and the event coordination field.
🌍 Location & Work Environment
Office Type: University campus
Office Location(s): St. George (Downtown Toronto) campus
Geographic Context:
- Toronto is a multicultural city with a vibrant arts and culture scene
- The University of Toronto's St. George campus is located in downtown Toronto, close to many amenities and attractions
- The campus is easily accessible by public transportation
Work Schedule: Full-time, with some evening and weekend work required
ASSUMPTION: The work environment is dynamic and inclusive, with a strong focus on collaboration and teamwork.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screening
- In-person or virtual interview with the hiring manager
- Final decision and offer
Key Assessment Areas:
- Event planning and coordination skills
- Organizational and time management skills
- Problem-solving skills
- Communication and interpersonal skills
Application Tips:
- Tailor your resume and cover letter to highlight your event coordination experience and skills
- Provide specific examples of your event planning and coordination experience
- Demonstrate your ability to work collaboratively and manage multiple tasks
ATS Keywords: Event Coordination, Logistical Planning, Academic Events, Stakeholder Engagement, Marketing Content Development, Client Needs Analysis, Cost Estimation, Issue Resolution
ASSUMPTION: The application process may take several weeks, depending on the volume of applicants and the hiring timeline.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, Access, PowerPoint)
- Content Management Systems
- Event planning and management software (e.g., Eventbrite, Cvent)
ASSUMPTION: The specific tools and technologies required for this role may vary depending on the events being planned and coordinated.
👔 Cultural Fit Considerations
Company Values:
- Integrity
- Respect
- Equity
- Diversity
Work Style:
- Collaborative
- Dynamic
- Inclusive
Self-Assessment Questions:
- Do you align with the University of Toronto's values of integrity, respect, equity, and diversity?
- Are you comfortable working in a collaborative and dynamic environment?
- Do you have a flexible work style that can adapt to the demands of event planning and coordination?
ASSUMPTION: The University of Toronto values diversity and inclusion, and encourages applications from candidates who are members of Indigenous, Black, racialized, and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups.
⚠️ Potential Challenges
- Managing multiple events simultaneously, with varying deadlines and requirements
- Adapting to changes in event plans and logistics
- Working some evenings and weekends, depending on event requirements
- Balancing event coordination responsibilities with other tasks and priorities
ASSUMPTION: The role may require some flexibility and adaptability to manage multiple events and changing priorities.
📈 Similar Roles Comparison
- Compared to other event coordinator roles, this position has a specific focus on academic events and working with students and faculty
- Industry-specific context: The University of Toronto is a large, research-intensive university with a strong focus on academic excellence and student success
- Career path comparison: This role offers opportunities for professional growth and development within the University and the event coordination field
ASSUMPTION: This role is unique in its focus on academic events and working with students and faculty within a large, research-intensive university.
📝 Sample Projects
- Planning and coordinating a graduation reception for the Faculty of Kinesiology and Physical Education
- Managing logistics for a recruitment event, including catering, AV, and space arrangements
- Developing marketing materials for a student services event, including promotional content and event branding
ASSUMPTION: Sample projects may vary depending on the specific events being planned and coordinated.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare for them?
- How does this role fit into the overall event planning and coordination strategy for the Faculty of Kinesiology and Physical Education?
- What opportunities are there for professional development and growth within this role?
- How does the University of Toronto support work-life balance for its employees?
- What is the typical timeline for event planning and coordination within the Faculty?
ASSUMPTION: Asking thoughtful questions during the interview process can help you better understand the role and the company culture.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your event coordination experience and skills
- Provide specific examples of your event planning and coordination experience
- Demonstrate your ability to work collaboratively and manage multiple tasks
- Follow up with the hiring manager one week after submitting your application to confirm receipt and inquire about the status of your application
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
