📌 Core Information
🔹 Job Title: Event & Marketing Specialist
🔹 Company: New York Institute of Technology
🔹 Location: New York, NY
🔹 Job Type: On-site
🔹 Category: Higher Education
🔹 Date Posted: January 3, 2025
🔹 Experience Level: 0-2 years
🔹 Remote Status: On-site (with occasional travel between campuses and venues)
🚀 Job Overview
Key aspects of this role include:
- Leading event coordination and curation for the School of Architecture & Design
- Managing full event lifecycle: planning, execution, and post-event analysis
- Collaborating with internal departments and external partners
- Maintaining a compelling social media presence and creating post-event content
- Supporting the Dean's Office with special projects as needed
ASSUMPTION: This role requires a high level of organization, attention to detail, and strong communication skills. It is well-suited for a proactive individual who can thrive in a dynamic academic environment and enjoys bringing people together through meaningful events.
📋 Key Responsibilities
✅ Play a leading role in organizing and coordinating all School of Architecture & Design events
✅ Manage full event lifecycle: planning, execution, and post-event analysis
✅ Coordinate with internal departments and external partners/vendors
✅ Handle event logistics including venue booking, catering, technology setup, and guest management
✅ Manage event budgets, contracts, and vendor relationships
✅ Collaborate with the Marketing & Communication Committee for social media presence and post-event content
✅ Support the Lecture & Events Committee with planning, budget management, and documentation
✅ Assist the Dean's Office with special projects as needed
ASSUMPTION: This role involves a mix of event planning, marketing, and administrative tasks. It requires strong organizational skills, attention to detail, and the ability to work well with diverse stakeholders.
🎯 Required Qualifications
Education: Bachelor's degree (preferably in hospitality, marketing, creative arts, design, or architecture)
Experience: 1-2 years of experience in coordinating events/curating exhibitions
Required Skills:
- Proficient in Microsoft Office Suite applications, digital collaboration tools, Zoom, and Adobe Acrobat
- Experience with social media management and content creation
- Strong organizational and time management skills
- Excellent attention to detail
- Strong communication skills, both written and verbal
- Ability to work independently and collaboratively
- Proactive problem-solving skills
- Adaptability and professionalism under pressure
Preferred Skills:
- Experience with event planning software
- Fluency in additional languages
ASSUMPTION: While a degree in a related field is preferred, candidates with relevant experience in event coordination or marketing may also be considered.
💰 Compensation & Benefits
Salary Range: USD $60,000.00/Yr. (This is the provided salary range. It is not estimated.)
Benefits:
- Health, dental, and vision insurance
- Retirement savings plan with employer contribution
- Tuition remission for employees and dependents
- Generous time off policies
- Employee assistance program
Working Hours: Standard business hours with occasional evening events
ASSUMPTION: The provided salary range is the only information given. Benefits are assumed to be standard for a higher education institution and may include health insurance, retirement plans, and tuition remission.
📌 Applicant Insights
🔍 Company Context
Industry: Higher Education
Company Size: 5,001-10,000 employees (Large)
Founded: 1955 (70 years ago)
Company Description:
- New York Institute of Technology (NYIT) is a private, non-profit institution of higher education founded in 1955
- Offers undergraduate, graduate, and professional degree programs in various fields, including computer science, data science, cybersecurity, architecture, design, engineering, IT, management, and health professions
- Has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world
Company Specialties:
- Computer Science
- Electrical and Computer Engineering
- BioEngineering
- Data Science
- Mechanical Engineering
- Construction Engineering
- Electrical and Computer Engineering Technology
- Information Technology
Company Website: nyit.edu
ASSUMPTION: NYIT is a well-established institution with a diverse range of academic programs and a significant student body. It offers a comprehensive range of benefits and opportunities for professional growth.
📊 Role Analysis
Career Level: Entry-level to mid-level (depending on experience)
Reporting Structure: Reports directly to the Dean of the School of Architecture & Design
Work Arrangement: On-site, with occasional travel between campuses and venues
Growth Opportunities:
- Potential for career advancement within the university's event planning or marketing departments
- Opportunities to gain experience in various types of events and initiatives
- Possibility to work on international events or projects
ASSUMPTION: This role offers opportunities for professional growth and development within the university's event planning and marketing departments. It also provides exposure to a wide range of events and initiatives.
🌍 Location & Work Environment
Office Type: University campus (New York City and Old Westbury)
Office Location(s): 1855 Broadway, New York, NY 10023, US; Northern Boulevard, Valentines Lane, Old Westbury, NY 11568, US
Geographic Context:
- New York City: Diverse, vibrant, and culturally rich urban environment
- Old Westbury: Suburban setting with a mix of residential and commercial areas
Work Schedule: Standard business hours with occasional evening events
ASSUMPTION: The work environment is dynamic and fast-paced, with a mix of on-campus and off-campus events. It requires flexibility and adaptability to various settings and stakeholders.
💼 Interview & Application Insights
Typical Process:
- Online application submission
- Phone or video screening
- In-person or virtual interview with the Dean and/or other stakeholders
- Background check and reference check
- Job offer
Key Assessment Areas:
- Event planning and coordination skills
- Communication and interpersonal skills
- Organizational skills and attention to detail
- Problem-solving skills and adaptability
- Alignment with the university's mission and values
Application Tips:
- Highlight relevant experience and skills in your resume and cover letter
- Tailor your application to demonstrate your understanding of the role and the university's mission
- Prepare examples of past events you've coordinated or marketing campaigns you've managed
- Be ready to discuss your ability to work well with diverse stakeholders and manage multiple projects simultaneously
ATS Keywords: Event Coordination, Marketing, Social Media Management, Content Creation, Budget Management, Organizational Skills, Time Management, Attention to Detail, Communication Skills, Teamwork, Problem Solving, Proactivity, Technology Proficiency, Collaboration, Adaptability, Professionalism
ASSUMPTION: The application process is likely to be competitive, with a focus on relevant experience and skills. Applicants should be prepared to demonstrate their ability to manage multiple projects simultaneously and work well with diverse stakeholders.
🛠️ Tools & Technologies
- Microsoft Office Suite
- Digital collaboration tools (e.g., Microsoft Teams, Slack)
- Zoom
- Adobe Acrobat
- Social media management platforms (e.g., Hootsuite, Buffer)
- Event planning software (e.g., Cvent, Eventbrite)
ASSUMPTION: The required tools and technologies are standard for event planning and marketing roles. Proficiency in these tools is essential for success in this role.
👔 Cultural Fit Considerations
Company Values:
- Do. Make. Innovate. Reinvent the Future (unofficial slogan)
- Commitment to academic excellence and student success
- Diversity, equity, and inclusion
- Collaboration and teamwork
Work Style:
- Dynamic and fast-paced environment
- Collaborative and team-oriented culture
- Focus on student-centered initiatives and events
Self-Assessment Questions:
- Do you thrive in a dynamic, fast-paced environment?
- Are you comfortable working with diverse stakeholders and managing multiple projects simultaneously?
- Do you align with the university's mission and values?
ASSUMPTION: Applicants should assess their fit with the university's culture and values, as well as their ability to thrive in a dynamic, fast-paced environment.
⚠️ Potential Challenges
- Managing multiple events and projects simultaneously
- Working with diverse stakeholders, including faculty, staff, students, and external partners
- Adapting to changing priorities and last-minute changes
- Balancing event planning with marketing and communication responsibilities
ASSUMPTION: This role presents unique challenges related to event planning, stakeholder management, and adaptability. Applicants should be prepared to manage multiple projects simultaneously and adapt to changing priorities.
📈 Similar Roles Comparison
- Event Coordinator: Focuses primarily on event logistics and may have less involvement in marketing and communication aspects
- Marketing Specialist: Primarily responsible for marketing campaigns and may have less involvement in event planning and coordination
- Event & Marketing Manager: Oversees both event planning and marketing efforts, with more strategic and supervisory responsibilities
ASSUMPTION: This role combines aspects of event coordination and marketing, requiring a unique skill set and balance of responsibilities.
📝 Sample Projects
- Planning and executing a university-wide event, such as a commencement ceremony or homecoming celebration
- Coordinating a speaker series or workshop, including logistics, promotion, and follow-up
- Managing a marketing campaign for a specific academic program or initiative, including social media content creation and distribution
ASSUMPTION: Sample projects may vary depending on the specific needs and priorities of the university. Applicants should be prepared to discuss their experience with similar projects and their ability to adapt to new challenges.
❓ Key Questions to Ask During Interview
- What are the most challenging aspects of this role, and how can I best prepare for them?
- How does this role fit into the broader university events and marketing strategy?
- What opportunities are there for professional growth and development within the university?
- How does the university support work-life balance for employees in this role?
- What are the most important qualities and skills for success in this role, according to those who have held it previously?
ASSUMPTION: Applicants should ask thoughtful questions that demonstrate their interest in the role and the university, as well as their understanding of the challenges and opportunities it presents.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant experience and skills for this role
- Prepare examples of past events you've coordinated or marketing campaigns you've managed
- Follow up with the hiring manager one week after submitting your application to express your continued interest in the role
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
