📌 Core Information
🔹 Job Title: Events, Sponsorships and Partnerships Manager
🔹 Company: CoStar Group
🔹 Location: Arlington, Virginia, United States
🔹 Job Type: Full-Time
🔹 Category: Real Estate
🔹 Date Posted: 2025-04-08
🔹 Experience Level: 5-10 years
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Project managing and executing public-facing and internal events, sponsorships, and partnerships for various CoStar Group brands.
- Maximizing internal or external customer engagement, brand recognition, sales lead generation, and return on investment.
- Collaborating with cross-functional teams and stakeholders to ensure successful event execution.
- Managing event budgets, negotiating contracts with vendors, and driving event deadlines.
- Creating and managing event-related materials, such as PowerPoint presentations, Excel grids, and communications to attendees.
ASSUMPTION: This role requires a high level of organization, attention to detail, and the ability to manage multiple projects simultaneously. The ideal candidate will have experience in event management, budgeting, and vendor negotiations.
📋 Key Responsibilities
✅ Lead core planning teams onsite or remotely in various European and North American destinations, with the majority of events, sponsorships, and partnerships based in the U.S., U.K., and Canada.
✅ Manage CoStar Group participation and/or sponsorships for industry events, collaborating with internal departments in planning, booth assets, branded materials, audio visual and technical requirements, staff communications and briefings, décor and furnishings, operational specifications, vendor relationships, and on-site logistics execution of 1-7 day events.
✅ Lead all aspects of events from conception to completion, including venue sourcing with partners, planning meetings, on-going reporting for stakeholders, gifting, booking entertainment, housing blocks, data and ROI reporting, trainings, catering, transportation, and staffing.
✅ Create, track, and manage event budgets closely, producing post-event actuals and reports.
✅ Manage communications to attendees and informational websites, including registration sites in Cvent, Forms, invitations, agendas, surveys, event mailboxes, and Cvent event applications.
✅ Negotiate contracts with vendors, hotels, venues, and partners, focusing on reduced costs, beneficial inclusions, detailed commitments, and protective legal clauses.
✅ Drive event deadlines to guarantee all aspects of events are on-time, communicating timelines to other stakeholders to ensure they are set up for success.
✅ Plan or collaborate on event space usage, layouts, Run of Shows, and technical requirements.
✅ Partner with Procurement on invoice processing, contract execution, financial coding, vendor set up, purchase orders, and other Finance requirements.
✅ Create PowerPoint presentations for core planning teams as updates for brand or organization leadership, proposals for approvals, costs, deliverables or planning tracking of major projects.
✅ Create and manage Excel grids for all informational purposes, including but not limited to event assignment calendars, food and beverage, housing, budgets, project timelines, staff schedules, production timing, space usage, event logistics specifications, ground transfers, activities, data comparisons, or reporting.
✅ Help to identify appropriate new business relationships, trends, technology, or best practices, creating standard operating materials for team reference.
ASSUMPTION: This role requires strong leadership, communication, and organizational skills. The ideal candidate will be able to manage complex projects, adapt to changing environments, and deliver high-quality results under pressure.
🎯 Required Qualifications
Education: Bachelor’s degree required from an accredited, not-for-profit college or university.
Experience: 6+ years managing international events, conferences, executive programs, corporate special events, exposition logistics, booth custom builds, and sponsoring external initiatives/events.
Required Skills:
- Proficient in Microsoft Office Suite, notably Microsoft Word, Excel, and PowerPoint.
- Ability to travel for events and pre-event preparation – 15-30%.
- Ability and willingness to work extended hours during planning periods and varying work schedules for event execution and travel as needed.
Preferred Skills:
- CMP certification and experience with Cvent.
- Strong communication skills, both written and oral.
- Meticulous attention to detail and superior organizational skills.
- Ability to expertly articulate ideas, seek decisions, and present work for senior-level stakeholders.
- Ability to prioritize multiple tasks with demonstrated experience in consistently delivering high-quality results.
- Team player who collaborates and can easily pivot to assist other projects as needed.
- Proven ability to adapt to fast-paced and changing environments, program elements, and directions – pivoting and prioritizing effectively in responses.
- Ability to work quickly and effectively under pressure, delivering on last-minute requests and remaining detail-oriented.
- Flexibility and ability to push through indecision and ambiguity to deliver results.
- Ability to exert up to 20 pounds of force to move objects/boxes.
ASSUMPTION: The ideal candidate will have a proven track record of commitment to prior employers, strong negotiation skills, and the ability to work efficiently in a matrixed, fast-paced environment.
💰 Compensation & Benefits
Salary Range: $80,000 - $120,000 per year (based on industry standards for similar roles and experience levels)
Benefits:
- Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
- Life, legal, and supplementary insurance
- Virtual and in-person mental health counseling services for individuals and family
- Commuter and parking benefits
- 401(K) retirement plan with matching contributions
- Employee stock purchase plan
- Paid time off
- Tuition reimbursement
- On-site fitness center and/or reimbursed fitness center membership costs (location dependent)
- Access to CoStar Group’s Diversity, Equity, & Inclusion Employee Resource Groups
- Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks
Working Hours: Full-time, Monday through Friday, with extended hours during planning periods and varying work schedules for event execution and travel as needed.
ASSUMPTION: The salary range provided is an estimate based on industry standards for similar roles and experience levels. Actual compensation may vary based on the candidate's qualifications and CoStar Group's internal compensation structure.
📌 Applicant Insights
🔍 Company Context
Industry: Real Estate. CoStar Group is a leading global provider of commercial and residential real estate information, analytics, online marketplaces, and 3D digital twin technology.
Company Size: 5,001-10,000 employees. CoStar Group is a large organization with a significant presence in the real estate industry, offering numerous opportunities for career growth and development.
Founded: 1986. CoStar Group has a long history in the real estate industry, with over three decades of experience in providing innovative solutions to its clients.
Company Description:
- CoStar Group is dedicated to digitizing the world’s real estate, empowering all people to discover properties, insights, and connections that improve their businesses and lives.
- The company's major brands include CoStar, LoopNet, Apartments.com, Homes.com, Matterport, STR, Ten-X, and OnTheMarket.
- CoStar Group's websites attracted over 134 million average monthly unique visitors in the fourth quarter of 2024, serving clients around the world.
Company Specialties:
- Research
- Marketing
- Product Development
- Analytics
- Commercial Real Estate
- Sales
- Real Estate
- and Technology
Company Website: http://www.costargroup.com
ASSUMPTION: CoStar Group is a well-established and respected company in the real estate industry, with a strong focus on innovation, technology, and customer success.
📊 Role Analysis
Career Level: Experienced professional. This role requires a significant amount of experience in event management, budgeting, and vendor negotiations.
Reporting Structure: The Events, Sponsorships, and Partnerships Manager will report directly to the Senior Manager of Events and Partnerships.
Work Arrangement: On-site, with extended hours during planning periods and varying work schedules for event execution and travel as needed.
Growth Opportunities:
- Potential advancement to Senior Manager or Director-level positions within the Events and Partnerships team or related departments.
- Opportunities to expand event management responsibilities and oversee larger-scale events and projects.
- Possibility to transition into other areas of the business, such as marketing, sales, or product development, based on individual interests and skills.
ASSUMPTION: CoStar Group offers numerous opportunities for career growth and development, with a strong focus on internal promotions and employee advancement.
🌍 Location & Work Environment
Office Type: Corporate office environment. CoStar Group's headquarters is located in Arlington, Virginia, with additional offices in various locations across the United States, Europe, and Canada.
Office Location(s): 1201 Wilson Blvd, Arlington, Virginia 22209, US
Geographic Context:
- Arlington, Virginia, is a suburb of Washington, D.C., with a diverse population and a strong job market.
- The area offers a mix of urban and suburban living, with numerous cultural attractions, restaurants, and outdoor recreation opportunities.
- Arlington is well-connected by public transportation, with easy access to Washington, D.C., and other nearby cities.
Work Schedule: Full-time, Monday through Friday, with extended hours during planning periods and varying work schedules for event execution and travel as needed.
ASSUMPTION: CoStar Group's office environment is professional and collaborative, with a strong focus on teamwork and employee engagement.
💼 Interview & Application Insights
Typical Process:
- Online application submission through the CoStar Group careers portal.
- Phone or video screening with the HR department.
- In-depth phone or video interview with the hiring manager and/or other team members.
- On-site or virtual final interview with senior leadership.
- Background check and reference check.
- Job offer and onboarding.
Key Assessment Areas:
- Event management experience and skills.
- Budgeting and financial management abilities.
- Negotiation skills and vendor management experience.
- Communication and collaboration skills.
- Adaptability and problem-solving skills.
- Attention to detail and organizational skills.
Application Tips:
- Tailor your resume and cover letter to highlight your relevant event management experience, skills, and accomplishments.
- Include specific examples of your ability to manage complex events, budgets, and vendor negotiations.
- Demonstrate your understanding of CoStar Group's business and the real estate industry.
- Prepare for behavioral interview questions that focus on your event management experience, problem-solving skills, and adaptability.
- Research CoStar Group's company culture and values to ensure a strong fit with your personal work style and career goals.
ATS Keywords: Event Management, Budget Management, Negotiation Skills, Project Management, Communication Skills, Collaboration, Attention to Detail, Organizational Skills, Time Management, Leadership, Cvent Proficiency, Microsoft Office Suite, Adaptability, Problem Solving, Customer Engagement, Sales Lead Generation
ASSUMPTION: CoStar Group's application process is thorough and competitive, with a strong focus on finding the best fit for the role and the organization.
🛠️ Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Cvent (event management software)
- Various event planning and management tools, such as venue sourcing platforms, registration sites, and communication platforms
ASSUMPTION: The ideal candidate will be proficient in Microsoft Office Suite and Cvent, with the ability to quickly learn and adapt to new tools and technologies as needed.
👔 Cultural Fit Considerations
Company Values:
- Innovation
- Customer Focus
- Integrity
- Collaboration
- Excellence
- Accountability
- Diversity, Equity, & Inclusion
Work Style:
- Collaborative and team-oriented
- Adaptable and flexible
- Results-driven and detail-oriented
- Strong communication and problem-solving skills
- Ability to work effectively under pressure and in a fast-paced environment
Self-Assessment Questions:
- How do you align with CoStar Group's core values, particularly innovation, customer focus, and collaboration?
- How comfortable are you working in a fast-paced, matrixed environment with varying work schedules and extended hours as needed?
- How do you approach pushing through indecision and ambiguity to deliver results, even when faced with tight deadlines and changing priorities?
ASSUMPTION: CoStar Group places a strong emphasis on cultural fit, with a focus on innovation, collaboration, and customer success.
⚠️ Potential Challenges
- Managing multiple events and projects simultaneously, often with tight deadlines and changing priorities.
- Working extended hours during planning periods and varying work schedules for event execution and travel as needed.
- Adapting to a fast-paced, matrixed environment with frequent changes in event details, vendor relationships, and stakeholder expectations.
- Dealing with unexpected challenges and setbacks during event planning and execution, requiring quick problem-solving and adaptability.
- Managing a significant budget and ensuring cost-effectiveness while maintaining high-quality event standards.
ASSUMPTION: The ideal candidate will be able to thrive in a fast-paced, dynamic environment, with strong problem-solving skills and the ability to adapt to change.
📈 Similar Roles Comparison
- This role is unique in its focus on managing international events, sponsorships, and partnerships for various CoStar Group brands, with a strong emphasis on maximizing customer engagement, brand recognition, sales lead generation, and return on investment.
- Compared to other event management roles, this position requires a higher level of experience, with a broader range of responsibilities and a greater emphasis on strategic planning and execution.
- Career paths for this role may include advancement to Senior Manager or Director-level positions within the Events and Partnerships team or related departments, with opportunities to expand event management responsibilities and oversee larger-scale events and projects.
ASSUMPTION: This role offers a unique opportunity for experienced event professionals to apply their skills in a dynamic, fast-paced environment with a strong focus on innovation, customer success, and strategic planning.
📝 Sample Projects
- Managing CoStar Group's participation in a major industry conference, including venue sourcing, vendor negotiations, booth design and construction, staffing, and on-site logistics execution.
- Planning and executing a large-scale custom event for a CoStar Group brand, including venue sourcing, entertainment booking, catering, transportation, and staffing.
- Managing CoStar Group's sponsorship of an external initiative or event, including contract negotiations, branding opportunities, and on-site activation.
ASSUMPTION: The ideal candidate will have experience managing similar projects, with a proven track record of success in event planning, execution, and vendor management.
❓ Key Questions to Ask During Interview
- Can you describe the typical event management process for CoStar Group, from conception to completion?
- How does CoStar Group approach vendor negotiations and contract management for events and sponsorships?
- Can you provide an example of a successful event managed by CoStar Group, and how the team overcame any challenges or setbacks?
- How does CoStar Group measure the success of its events, and what key performance indicators (KPIs) are tracked?
- What opportunities are there for growth and development within the Events and Partnerships team, and how does CoStar Group support employee advancement?
ASSUMPTION: Asking thoughtful, informed questions demonstrates your interest in the role and your understanding of CoStar Group's business and event management processes.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through this link
- Tailor your resume and cover letter to highlight your relevant event management experience, skills, and accomplishments.
- Prepare for behavioral interview questions that focus on your event management experience, problem-solving skills, and adaptability.
- Research CoStar Group's company culture and values to ensure a strong fit with your personal work style and career goals.
- Follow up with the hiring manager or HR department one week after submitting your application to inquire about the status of your application.
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
