Lodge Event Coordinator

📌 Core Information

🔹 Job Title: Lodge Event Coordinator

🔹 Company: Clayton

🔹 Location: Maryville, Tennessee, United States

🔹 Job Type: On-site

🔹 Category: 📆 Event Marketing & Coordination

🔹 Date Posted: Wed Apr 02 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Not Specified

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Coordinating meetings, trainings, conferences, and retreats at The Lodge
• Ensuring all events align with The Lodge standards and brand
• Working closely with the Event Manager to ensure smooth event execution
• Managing various event details including logistics, communication, and vendor relations

ASSUMPTION: The job involves significant interaction with internal teams and guests to maintain a seamless event experience. Potential event coordinators are assumed to have excellent organizational and customer service skills to handle this responsibility effectively.

📋 Key Responsibilities

✅ Assist with Lodge bookings, changes, and cancellations.

✅ Host pre-conference meetings with event facilitators to ensure room and tech requirements are met.

✅ Handle logistics for events, including room layout, décor, and transportation.

✅ Create and review weekly event schedules with the team.

✅ Use Opera Management system for event reservations and details.

✅ Conduct post-conference meetings to identify improvement areas.

✅ Communicate updates to Lodge liaisons and manage special projects as assigned.

✅ Some weekend work may be required.

ASSUMPTION: The responsibilities suggest a highly collaborative environment. Candidates are assumed to be comfortable with multitasking and possess strong communication skills to handle varied tasks and responsibilities effectively.

🎯 Required Qualifications

Education: Bachelor's in hospitality or related field preferred

Experience: 2 years of event planning experience required; 2-3 years preferred

Required Skills:

• Detail-oriented with excellent organization skills
• Strong customer service and communication abilities
• Problem-solving and team collaboration skills

Preferred Skills:

• Proficiency with Opera Management system
• Experience in a fast-paced event coordination environment

ASSUMPTION: The emphasis on a Bachelor's degree in a related field indicates a preference for candidates with formal education in hospitality. However, substantial relevant experience may substitute for formal education.

💰 Compensation & Benefits

Salary Range: Not specified; likely competitive within the industry standard for event coordination roles

Benefits:

• Customizable health, dental, and vision benefits
• Competitive 401K programs with company matching
• Paid parental leave and tuition reimbursement
• Access to the Clayton Impact program for volunteering

Working Hours: Standard 40-hour workweek, with potential for weekend work

ASSUMPTION: Compensation details are not explicitly mentioned, but benefits indicate a robust support system for employees, typical of large organizations like Clayton.

📌 Applicant Insights

🔍 Company Context

Industry: Real Estate

Company Size: 10,001+ employees; a large-scale organization offering diverse career opportunities

Founded: 1956

Company Description:

• Part of Berkshire Hathaway, specializing in attainable housing
• Major home builder with a wide portfolio including site-built, manufactured, and modular homes
• Focus on sustainable practices and a world-class customer experience

Company Specialties:

• Manufactured and Energy-Efficient Homes
• Site Built and CrossMod Homes
• Zero Energy Ready Homes

Company Website: http://www.claytonhomes.com

ASSUMPTION: Clayton's standing in the Real Estate industry as a reputable employer is assumed, providing a stable career path with opportunities for professional development due to its scale and resources.

📊 Role Analysis

Career Level: Mid-level, suitable for those with 2-5 years of experience

Reporting Structure: Reports to the Event Manager; collaborative role working with various internal teams and external vendors

Work Arrangement: On-site with occasional weekend requirements

Growth Opportunities:

• Opportunities to lead larger, high-profile events
• Potential to transition into senior event management roles
• Networking with industry professionals and clients

ASSUMPTION: Given Clayton's size and scale, there are presumed opportunities for career advancement within the company for high-performing individuals.

🌍 Location & Work Environment

Office Type: On-site event and conference setting

Office Location(s): Maryville, Tennessee

Geographic Context:

• Nestled in the scenic region near the Smoky Mountains - attractive for outdoor enthusiasts
• Proximity to Maryville College and other educational resources
• Strong local community with a small-town charm and access to city amenities

Work Schedule: Primarily weekdays; flexibility for occasional weekend events

ASSUMPTION: The location's emphasis on scenic beauty suggests an ideal work-life balance for employees who value living in a community focused on outdoor activities and small-town accessibility.

💼 Interview & Application Insights

Typical Process:

• Initial resume and cover letter submission
• Phone screening with HR
• In-person or virtual interview with team members

Key Assessment Areas:

• Event planning and organizational skills
• Ability to handle pressure and multitask
• Communication and interpersonal skills

Application Tips:

• Highlight customer service and event coordination experience
• Prepare examples of past successful events or projects
• Research Clayton’s history and values to align responses

ATS Keywords: Event Planning, Customer Service, Detail-Oriented, Communication Skills, Team Collaboration

ASSUMPTION: The application process is assumed to stress interpersonal and organizational skills, vital for the effective coordination of events.

🛠️ Tools & Technologies

• Opera Management System for event scheduling and reservations
• Standard office productivity software (e.g., Microsoft Office Suite)
• Collaboration tools such as video conferencing software (e.g., Zoom, MS Teams)

ASSUMPTION: Given the event coordination nature of the role, familiarity with industry-standard event management tools and software is assumed to be beneficial.

👔 Cultural Fit Considerations

Company Values:

• Commitment to customer satisfaction and experience
• Focus on collaborative teamwork
• Dedication to continuous improvement

Work Style:

• Proactive and independent in task management
• Positive attitude in client interactions
• Adaptive to change and flexible in dynamic environments

Self-Assessment Questions:

• Do I enjoy coordinating complex logistical details for events?
• Am I comfortable working alongside diverse teams?
• Can I maintain composure under tight deadlines and pressure?

ASSUMPTION: Clayton’s inclusive and client-focused culture is presumed to thrive on innovation and teamwork, a fit for candidates eager to contribute to collaborative contexts.

⚠️ Potential Challenges

• Managing multiple projects simultaneously
• Maintaining high standards across varied event types
• Navigating last-minute changes or issues during events
• Balancing client satisfaction with logistical constraints

ASSUMPTION: The potential challenges suggest an environment where candidates must be adaptable and resourceful, demonstrating strong problem-solving abilities under pressure.

📈 Similar Roles Comparison

• Compare with Event Managers at different hospitality venues
• Consider similar roles in corporate settings
• Contrast with Conference Coordinators at larger event centers

ASSUMPTION: The role compares favorably in terms of growth opportunities and company culture, appealing to those seeking a supportive team environment associated with a renowned brand like Clayton.

📝 Sample Projects

• Coordinating annual company retreats
• Managing training sessions for new hires
• Organizing large-scale conferences with external guests

ASSUMPTION: Sample projects demonstrate the scope and scale of events managed, highlighting the need for comprehensive planning and execution skills.

❓ Key Questions to Ask During Interview

• What are the most challenging aspects of this role?
• How does the Lodge Event Coordinator contribute to Clayton’s mission and goals?
• What are the key performance metrics for success in this position?
• Can you describe the team culture here at Clayton?
• What professional development opportunities are available for this role?

ASSUMPTION: Questions designed for the interview are tailored to understand both the operational aspects of the role and the cultural environment at Clayton, aiding candidates in making informed decisions.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through Clayton Careers Page
• Include a cover letter detailing your experience and fit for the role
• Prepare for an initial screening call from HR
• Customize your resume with key skills mentioned in the job description
• Follow up with the HR department for application updates

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.