📌 Core Information
🔹 Job Title: Marketing Communications – Events Admin / College Intern
🔹 Company: Ribbon Communications
🔹 Location: Plano, Texas
🔹 Job Type: Full-Time Intern
🔹 Category: Marketing
🔹 Date Posted: April 23, 2025
🔹 Experience Level: Entry Level (0-2 years)
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Supporting the Event Coordinator in executing 3-5+ tradeshows per week across various departments.
- Maintaining and updating internal event databases using tools like Smartsheet, Microsoft Teams, SharePoint, and Asana.
- Creating and organizing new project folders using templates for each marketing event.
- Registering show attendees, capturing event details, and distributing event information to Ribbon personnel.
- Ordering services for multiple shows and tracking expenses and budget sheets as transactions occur.
- Designing header graphics for email and social media campaigns using Canva.
- Organizing and shipping company banners and show items, with light to moderate lifting (up to 25-30 lbs).
- Updating event details on the Events website page, Google Calendar, and Highspot bi-weekly.
- Providing current and upcoming event information to the Sales Headlines newsletter on a monthly basis.
- Responding to queries from managers and employees and assisting with requests for giveaways and other event-related needs.
- Assisting with additional marketing tasks as needed, including social media and digital marketing efforts.
ASSUMPTION: This role requires strong organizational and time-management skills, as well as the ability to handle multiple tasks efficiently in a fast-paced environment.
📋 Key Responsibilities
✅ Assist the Event Coordinator with the execution of 3-5+ tradeshows per week and maintain internal event databases.
✅ Organize project folders, register attendees, track expenses, and provide event information to the team.
✅ Design header graphics for email and social media campaigns using Canva.
✅ Organize and ship company banners and show items, with light to moderate lifting (up to 25-30 lbs).
✅ Update event details on the Events website page, Google Calendar, and Highspot bi-weekly.
✅ Provide current and upcoming event information to the Sales Headlines newsletter on a monthly basis.
✅ Respond to queries from managers and employees and assist with requests for giveaways and other event-related needs.
✅ Assist with additional marketing tasks as needed, including social media and digital marketing efforts.
ASSUMPTION: This role involves a high level of multitasking and requires strong attention to detail to ensure the smooth execution of events.
🎯 Required Qualifications
Education: High school diploma or equivalent required
Experience: Previous experience in an administrative role is a plus but not required
Required Skills:
- Strong proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams)
- Experience using project management tools such as Asana, Smartsheet, HubSpot, or similar platforms
- Excellent organizational and time-management skills with the ability to handle multiple tasks efficiently
- Detail-oriented with a strong problem-solving attitude
- Ability to handle and lift trade show items (up to 25-30 lbs)
Preferred Skills:
- Social media and tech-savvy skills
- Proactive, eager to learn, and able to work in a fast-paced environment
ASSUMPTION: While previous experience in an administrative role is not required, it would be beneficial for candidates to have some relevant experience or transferable skills.
💰 Compensation & Benefits
Salary Range: Internships typically do not have a salary range, but this role may offer a stipend or other compensation. The exact amount and type of compensation will be discussed during the interview process.
Benefits:
- Gain hands-on experience in the events and marketing fields
- Work closely with a dynamic team and contribute to the success of Ribbon’s marketing initiatives
Working Hours: Full-time internship, typically Monday-Friday, 9:00 AM - 5:00 PM. Hours may vary based on event schedules.
ASSUMPTION: The salary range provided is an estimate based on industry standards for internships in the marketing field. The exact compensation will be determined during the interview process.
📌 Applicant Insights
🔍 Company Context
Industry: Ribbon Communications operates in the telecommunications industry, providing global IP optical networking solutions and cloud to edge communications.
Company Size: Ribbon Communications has 1,001-5,000 employees, making it a mid-sized company. This size allows for a diverse range of opportunities and a collaborative work environment.
Founded: Ribbon Communications was founded in 2008, with a history of growth and innovation in the telecommunications industry.
Company Description:
- Ribbon Communications is a global leader in communications technology, empowering service providers, enterprises, and government agencies with advanced solutions that drive the future of communications.
- The company provides innovative products and services that enable the secure, scalable, and efficient delivery of voice, video, and data across all types of networks.
- Ribbon Communications fosters a dynamic, collaborative environment where innovation and creativity are encouraged.
Company Specialties:
- 5G
- Analytics
- Mobile
- Security
- UC (Unified Communications)
- SBC (Session Border Controller)
- Analytics
- Cloud
- and IP Optical
Company Website: rbbn.com
ASSUMPTION: Ribbon Communications is a well-established company in the telecommunications industry, offering a dynamic work environment and opportunities for growth.
📊 Role Analysis
Career Level: This role is an entry-level position, ideal for college students or recent graduates seeking to gain experience in the events and marketing fields.
Reporting Structure: The Events Admin / College Intern will report directly to the Event Coordinator and work closely with various departments to ensure the smooth execution of events.
Work Arrangement: This is an on-site, full-time internship with a flexible schedule based on event needs.
Growth Opportunities:
- Gain practical experience in event planning and marketing communications
- Develop skills in project management, team collaboration, and attention to detail
- Potential for full-time employment after the internship, depending on performance and business needs
ASSUMPTION: This internship offers a unique opportunity for college students or recent graduates to gain hands-on experience in the events and marketing fields, with potential for long-term growth within the company.
🌍 Location & Work Environment
Office Type: Ribbon Communications' headquarters is a modern, collaborative workspace designed to foster innovation and creativity.
Office Location(s): 6500 Chase Oaks Blvd, Suite 100, Plano, Texas 75023, US
Geographic Context:
- Plano, Texas, is a vibrant city located in the Dallas-Fort Worth metropolitan area, offering a mix of urban and suburban living.
- The city is known for its high quality of life, excellent schools, and numerous job opportunities.
- Plano is home to a diverse range of industries, including telecommunications, technology, and healthcare.
Work Schedule: The work schedule for this role is flexible, with hours varying based on event schedules. Typically, interns will work Monday-Friday, 9:00 AM - 5:00 PM.
ASSUMPTION: The work environment at Ribbon Communications is dynamic and collaborative, with a focus on innovation and creativity. The company offers a flexible work schedule to accommodate event needs.
💼 Interview & Application Insights
Typical Process:
- Online application submission through the provided link
- Phone or video screen with the Hiring Manager
- In-person or video interview with the Event Coordinator and other team members
- Background check and offer extension
Key Assessment Areas:
- Organizational skills and attention to detail
- Problem-solving abilities and adaptability
- Communication and teamwork skills
- Enthusiasm for learning and growth
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role
- Demonstrate your proficiency in Microsoft Office 365 and any relevant project management tools
- Showcase your ability to handle multiple tasks efficiently and work well under pressure
- Prepare questions to ask the interviewer about the company, team, or role to demonstrate your interest and engagement
ATS Keywords: Microsoft Office 365, Project Management Tools, Organizational Skills, Time Management, Detail-Oriented, Problem-Solving, Social Media Skills, Tech-Savvy, Event Planning, Marketing Communications
ASSUMPTION: The application process for this role is straightforward and focused on assessing the candidate's skills and fit for the position. Ribbon Communications uses an Applicant Tracking System (ATS) to manage and review applications.
🛠️ Tools & Technologies
- Microsoft Office 365 (Word, Excel, PowerPoint, Teams)
- Project management tools: Asana, Smartsheet, HubSpot
- Canva (for graphic design)
- Google Calendar and Highspot (for event management)
- Sales Headlines newsletter platform
ASSUMPTION: The tools and technologies listed are essential for this role and will be used daily to manage events and marketing communications.
👔 Cultural Fit Considerations
Company Values:
- Innovation
- Collaboration
- Customer Focus
- Integrity
- Accountability
Work Style:
- Dynamic and fast-paced
- Collaborative and team-oriented
- Focused on continuous learning and improvement
Self-Assessment Questions:
- Do you thrive in a fast-paced, collaborative environment?
- Are you detail-oriented and able to manage multiple tasks efficiently?
- Do you have strong problem-solving skills and the ability to adapt to changing priorities?
ASSUMPTION: Ribbon Communications values a dynamic, collaborative work environment where employees are encouraged to innovate and grow. Candidates should assess their fit with the company's values and work style to ensure a successful and fulfilling experience.
⚠️ Potential Challenges
- Managing multiple tasks and deadlines simultaneously
- Adapting to changing event schedules and priorities
- Lifting and handling trade show items (up to 25-30 lbs)
- Working in a fast-paced, dynamic environment
ASSUMPTION: This role presents unique challenges that require strong organizational skills, adaptability, and the ability to thrive in a fast-paced environment.
📈 Similar Roles Comparison
- This role is similar to an Event Coordinator or Event Planning Assistant, with a focus on administrative tasks and supporting the Event Coordinator
- Unlike other marketing roles, this position requires a strong attention to detail and the ability to manage multiple tasks efficiently
- Career progression in this role could lead to positions such as Event Coordinator, Marketing Coordinator, or other marketing communications roles
ASSUMPTION: This role is unique in its focus on event administration and support, requiring a specific skill set and work style. Candidates should compare this role to similar positions in the events and marketing fields to assess their fit and potential for growth.
📝 Sample Projects
- Assisting with the planning and execution of a major trade show, including registration, logistics, and on-site support
- Designing header graphics for an email marketing campaign using Canva
- Updating event details on the company's website, calendar, and other platforms to ensure accurate and timely communication
ASSUMPTION: These sample projects provide a glimpse into the day-to-day tasks and responsibilities of the Events Admin / College Intern role, offering candidates a better understanding of the position's requirements and expectations.
❓ Key Questions to Ask During Interview
- Can you describe a typical day or week in this role?
- How does this role support the overall marketing and communications efforts of the company?
- What opportunities are there for growth and development within the company?
- How does the team collaborate and communicate to ensure the successful execution of events?
- What are the most challenging aspects of this role, and how can I best prepare for them?
ASSUMPTION: Asking these questions during the interview process will help candidates better understand the role, the team, and the company, enabling them to make an informed decision about their fit and potential for success.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through the provided link
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role
- Prepare for the interview by researching the company, team, and role, and practicing common interview questions and answers
- Follow up with the Hiring Manager after the interview to express your interest and reiterate your qualifications
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
