Marketing Events & Operations Specialist (part-time)

📌 Core Information

🔹 Job Title: Marketing Events & Operations Specialist (part-time)

🔹 Company: Embarcadero Media Foundation

🔹 Location: Palo Alto, California, United States

🔹 Job Type: Part-time, Hybrid

🔹 Category: Marketing

🔹 Date Posted: April 19, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site with flexible remote work

🚀 Job Overview

Key aspects of this role include:

• Planning, executing, and managing various live and virtual events
• Developing audience growth strategies through marketing and editorial events
• Streamlining marketing operations to improve efficiency and effectiveness
• Collaborating with internal teams and community groups to support the organization's mission
• Proactively managing multiple marketing promotions and events simultaneously

ASSUMPTION: This role requires a high level of organization, communication, and adaptability to manage various events and marketing operations effectively.

📋 Key Responsibilities

✅ Plan, execute, and represent Embarcadero Media Foundation for community programs, promotions, and events

✅ Implement multichannel marketing campaigns

✅ Support content development for media channels related to events and promotions

✅ Monitor and report on event performance and analytics

✅ Manage and execute marketing operations, including contests, photo archives, databases, and processes

✅ Assist in fundraising campaigns such as membership drives and donor events

ASSUMPTION: This role involves a mix of event management, marketing strategy, and operational tasks, requiring a versatile skill set and strong attention to detail.

🎯 Required Qualifications

Education: Bachelor’s degree

Experience: 3 years of experience in marketing promotion and events coordination

Required Skills:

• Excellent communication skills
• Strong organizational skills
• Proactive and detail-oriented
• Proficient in relevant software, social media, and marketing automation tools
• Strong customer service and problem-solving skills
• Ability to independently plan and execute events with minimal direction
• Team player with a positive attitude
• Mission-driven and delivers high-quality results

Preferred Skills:

• Experience with fundraising campaigns
• Fluency in additional languages

ASSUMPTION: Candidates with experience in event planning, marketing, and nonprofit organizations may find this role particularly suitable.

💰 Compensation & Benefits

Salary Range: $25-$28 per hour, depending on experience

Benefits:

• Flexible work location (remote, hybrid, or on-site)
• Competitive salary and benefits package
• Opportunities for growth and advancement within the company

Working Hours: 20 hours per week

ASSUMPTION: The salary range provided is based on industry standards for part-time marketing roles with 2-5 years of experience in the San Francisco Bay Area.

📌 Applicant Insights

🔍 Company Context

Industry: Newspaper Publishing

Company Size: 11-50 employees

Founded: 1979

Company Description:

• Embarcadero Media Foundation is a multi-media publishing organization with 7 local news websites and newsletters, three newspapers, and a digital regional magazine
• Founded in 1979, the company became a nonprofit in 2024 and is committed to creating a diverse and inclusive workplace
• The organization seeks to enhance the quality of life and democracy in the San Francisco Bay Area by reporting and publishing high-quality local news and information

Company Specialties:

• Covering local news

Company Website: http://www.EmbarcaderoMediaGroup.com

ASSUMPTION: Embarcadero Media Foundation's focus on local news and community engagement makes it an attractive option for candidates interested in nonprofit journalism and community building.

📊 Role Analysis

Career Level: Mid-level marketing professional

Reporting Structure: Reports to the Director of Marketing and Audience Development

Work Arrangement: Part-time, 20 hours per week, with flexible remote work options

Growth Opportunities:

• Potential for full-time employment or increased responsibilities
• Opportunities for advancement within the company

ASSUMPTION: This part-time role offers opportunities for growth and development within the organization, particularly for candidates interested in nonprofit journalism and marketing.

🌍 Location & Work Environment

Office Type: Hybrid (on-site and remote work available)

Office Location(s): 450 Cambridge Ave, Palo Alto, CA 94306, US

Geographic Context:

• Palo Alto is located in the heart of Silicon Valley, offering a vibrant and diverse community
• The area is known for its high quality of life, excellent schools, and numerous cultural attractions
• Palo Alto is easily accessible by public transportation and is close to major highways and the San Francisco International Airport

Work Schedule: Some night and weekend event attendance may be required

ASSUMPTION: The hybrid work arrangement and flexible hours make this role appealing to candidates seeking a balance between on-site collaboration and remote work.

💼 Interview & Application Insights

Typical Process:

• Resume screening
• Phone or video call interview
• In-person interview with the hiring manager
• Background check and reference check

Key Assessment Areas:

• Event planning and management skills
• Marketing strategy and campaign development
• Operational skills and attention to detail
• Communication and collaboration skills

Application Tips:

• Highlight relevant event planning, marketing, and operational experience in your resume
• Tailor your cover letter to demonstrate your understanding of Embarcadero Media Foundation's mission and values
• Prepare examples of successful events or marketing campaigns you've managed
• Follow up with the hiring manager after submitting your application

ATS Keywords: Event Planning, Marketing Operations, Audience Engagement, Communication Skills, Customer Service, Problem Solving, Tech Savvy, Copywriting, Collaboration, Detail Oriented, Proactive, Organizational Skills, Marketing Automation, Community Outreach, Multichannel Marketing, Fundraising

ASSUMPTION: Applicants should focus on demonstrating their event planning and marketing skills, as well as their ability to work collaboratively and manage multiple projects simultaneously.

🛠️ Tools & Technologies

• Relevant software (e.g., event planning, marketing automation, and project management tools)
• Social media platforms
• Marketing analytics tools

ASSUMPTION: Candidates should be proficient in relevant software and marketing automation tools, as well as social media platforms and marketing analytics tools.

👔 Cultural Fit Considerations

Company Values:

• Community
• Democracy
• Local Journalism

Work Style:

• Collaborative and team-oriented
• Adaptable and proactive
• Mission-driven and results-focused

Self-Assessment Questions:

• Do you share Embarcadero Media Foundation's commitment to community and local journalism?
• Are you comfortable working collaboratively and adaptably in a hybrid work environment?
• Do you have a proven track record of delivering high-quality results in marketing and event planning roles?

ASSUMPTION: Candidates who align with Embarcadero Media Foundation's values and work style will be most successful in this role.

⚠️ Potential Challenges

• Managing multiple events and marketing operations simultaneously
• Balancing on-site and remote work responsibilities
• Adapting to changes in event plans and marketing strategies
• Working evenings and weekends for events

ASSUMPTION: Successful candidates will be organized, proactive, and adaptable, with strong communication and collaboration skills to overcome these challenges.

📈 Similar Roles Comparison

• This role differs from full-time marketing positions in its part-time status and focus on event management and operations
• Compared to other nonprofit marketing roles, this position offers a unique blend of event planning, marketing strategy, and operational tasks
• Career paths in this role may include advancement to full-time employment or increased responsibilities within the marketing department

ASSUMPTION: Applicants should consider their career goals and preferences when comparing this role to other marketing positions.

📝 Sample Projects

• Planning and executing a successful community event, such as the Moonlight Run or Sixfifty Photo Contest
• Developing and implementing a multichannel marketing campaign to increase newsletter subscribers and members
• Streamlining marketing operations to improve efficiency and effectiveness, such as managing photo archives or marketing databases

ASSUMPTION: Sample projects should demonstrate the candidate's ability to plan, execute, and manage marketing events and operations effectively.

❓ Key Questions to Ask During Interview

• What are the most challenging aspects of this role, and how can I best prepare for them?
• How does this role support Embarcadero Media Foundation's mission and values?
• What opportunities are there for growth and advancement within the marketing department?
• How does the hybrid work arrangement support a healthy work-life balance?
• What are the most important qualities and skills for success in this role?

ASSUMPTION: Applicants should ask thoughtful questions that demonstrate their interest in the role and the organization.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight relevant event planning, marketing, and operational experience
• Write a cover letter that demonstrates your understanding of Embarcadero Media Foundation's mission and values
• Prepare examples of successful events or marketing campaigns you've managed
• Follow up with the hiring manager, Heidi Hartley, after submitting your application

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.