📌 Core Information
🔹 Job Title: Marketing Operations/Admin Coordinator
🔹 Company: TVH
🔹 Location: Waregem, Flanders, Belgium
🔹 Job Type: Full-time
🔹 Category: Marketing
🔹 Date Posted: 2025-07-01
🔹 Experience Level: Entry-level (0-2 years)
🔹 Remote Status: On-site
🚀 Job Overview
Key aspects of this role include:
- Ensuring structure and support for various administrative and operational processes within the Marketing Operations team.
- Improving administrative processes and signaling improvement points.
- Actively contributing to the communication towards internal stakeholders and making the Marketing Operations portfolio more visible internally.
- Providing operational support for external parties and managing print requests.
- Backing up for the planner (resource planning) and the mailbox translations & XTM-tool management.
ASSUMPTION: This role requires strong organizational skills, digital proficiency, and the ability to work both independently and collaboratively.
📋 Key Responsibilities
✅ Communication & Stakeholder Work (30%): Contribute to the development of a communication plan towards internal stakeholders and teams, create sales presentations and internal slides, and prepare presentations and visual support for team meetings, project updates, or leadership overviews.
✅ Vergaderstructuur & Documentatie (25%): Manage agendas and take minutes for MO Leadership Weekly and other regular team meetings, coordinate the ecom & marketing Core Team meeting, and support the documentation and structuring of administrative core processes within Marketing Operations.
✅ Project- en Taakbeheer (20%): Monitor and transfer requests from ServiceNow and mailboxes to Wrike, move and track deadlines in Wrike, and provide operational support for selected partners.
✅ Aankoop en Budgetopvolging (10%): Submit and track purchase orders via Medius, manage goods receipts on request from accounting, process monthly visakaart expenses, and update the budget file to support financial tracking.
✅ Operationeel Beheer van Externe Partijen (5%): Manage print requests and logistics, coordinate operational aspects of selected partners, track print requests via the print.request mailbox, and distribute and administratively handle delivered print materials.
✅ Aankoopbeheer & Stocklijsten (5%): Manage purchase requests, monitor prices, check backorders, and handle long-term (LT) requests, and keep catalog lists up-to-date in collaboration with the warehouse.
✅ Tijdelijke Back-ups (5%): Provide backup for the planner (resource planning) and the mailbox translations & XTM-tool management.
ASSUMPTION: The responsibilities listed above are subject to change based on the team's needs and priorities.
🎯 Required Qualifications
Education: Relevant bachelor's degree or equivalent experience.
Experience: 0-2 years of relevant experience in an administrative or operational role.
Required Skills:
- Strong organizational skills and attention to detail.
- Proficient in digital tools such as Wrike, ServiceNow, Medius, Excel, and XTM.
- Proactive mindset and ability to work independently and collaboratively.
- Fluency in Dutch (C2 level) and proficiency in English (B2 level).
Preferred Skills:
- Experience with budget management or purchase procedures.
- Knowledge of workflows or systems within larger international organizations.
- Interest in process optimization and automation.
- Experience and interest in communication in its broadest sense.
ASSUMPTION: While not explicitly stated, it is assumed that candidates should have strong communication skills and be comfortable working with various teams and stakeholders.
💰 Compensation & Benefits
Salary Range: The salary range for this position is estimated to be between €25,000 and €35,000 per year, based on industry standards for entry-level marketing operations roles in Belgium. The exact salary will depend on the candidate's qualifications and experience.
Benefits:
- Meal vouchers and insurance.
- Flexible working hours and a focus on work-life balance.
- 20 paid vacation days and 12 additional days off (ADV-days).
- Access to training and social events.
Working Hours: Full-time position with standard office hours (40 hours per week).
ASSUMPTION: The salary range provided is an estimate based on market research and may vary depending on the candidate's qualifications and experience.
📌 Applicant Insights
🔍 Company Context
Industry: TVH is a wholesaler specializing in high-quality parts and accessories for material handling, industrial vehicles, and construction and agricultural equipment. They operate as a family business with a challenging and rewarding environment that encourages teamwork, growth, development, creativity, and initiative.
Company Size: TVH has 5,001-10,000 employees worldwide, providing ample opportunities for growth and collaboration.
Founded: TVH was founded in 1969 and has since grown into an international market leader known for its unstoppable craving for innovation.
Company Description:
- TVH is a true family business with a challenging and rewarding environment for its employees.
- They excel as an international market leader and are well-known for their unstoppable craving for innovation.
- TVH is a parts specialist for quality parts and accessories for material handling, industrial vehicles, and construction and agricultural equipment.
Company Specialties:
- Forklift parts and handling equipment.
- Forklift attachments and warehouse tools and accessories.
- Container handling equipment and mobile elevating work platforms (MEWP) parts.
- Technical training and support.
Company Website: www.tvh.com
ASSUMPTION: TVH's focus on innovation and continuous improvement creates an environment where employees can grow and develop their skills.
📊 Role Analysis
Career Level: This role is an entry-level position within the Marketing Operations team, offering opportunities for growth and development.
Reporting Structure: The Marketing Operations/Admin Coordinator will report directly to the Marketing Operations Manager and work closely with various internal teams and stakeholders.
Work Arrangement: This is an on-site position, requiring the candidate to work from TVH's headquarters in Waregem, Belgium.
Growth Opportunities:
- As TVH is a large organization, there may be opportunities for internal mobility and career progression within the Marketing Operations team or other departments.
- The role's focus on process improvement and communication provides opportunities to develop skills in project management, stakeholder engagement, and strategic planning.
- Working with a diverse range of internal teams and external partners can expose the candidate to various aspects of the business, fostering a well-rounded understanding of TVH's operations.
ASSUMPTION: The growth opportunities listed above are subject to the candidate's performance, the team's needs, and the overall business context.
🌍 Location & Work Environment
Office Type: TVH's headquarters in Waregem, Belgium, offers a modern and collaborative work environment with ample opportunities for growth and development.
Office Location(s): Brabantstraat 15, Waregem, West Flanders 8790, BE
Geographic Context:
- Waregem is a city in the West Flanders province of Belgium, located approximately 15 kilometers southwest of the city of Kortrijk.
- The region is known for its rich history, cultural attractions, and natural beauty, offering a high quality of life for residents.
- TVH's headquarters is conveniently located near major transportation networks, making it easily accessible by car or public transportation.
Work Schedule: Standard office hours (Monday-Friday, 9:00 AM - 5:00 PM) with flexibility for occasional remote work or adjusted hours as needed.
ASSUMPTION: The work environment at TVH is collaborative and supportive, with a strong focus on teamwork and open communication.
💼 Interview & Application Insights
Typical Process:
- Online application submission through the provided link.
- Phone or video screening to assess communication skills and cultural fit.
- On-site or virtual interview with the Marketing Operations Manager and a member of the HR team to discuss the role, responsibilities, and company culture.
- Final round interview with key stakeholders to assess the candidate's fit for the role and the team.
Key Assessment Areas:
- Communication skills and ability to work with various teams and stakeholders.
- Organizational skills and attention to detail.
- Proactivity and ability to work independently and collaboratively.
- Cultural fit and alignment with TVH's values and mission.
Application Tips:
- Tailor your resume and cover letter to highlight relevant skills and experiences for this role.
- Demonstrate your understanding of TVH's business and the role's responsibilities in your application materials.
- Prepare examples of your administrative and operational experiences and how they have contributed to process improvement or stakeholder engagement.
ATS Keywords: Marketing Operations, Admin Coordinator, Administrative Support, Process Optimization, Communication, Stakeholder Management, Project Management, Budget Management, Digital Proficiency, Organizational Skills, Proactive Mindset, Team Collaboration, Flexibility, Presentation Skills, Documentation, Logistics Management, Resource Planning
ASSUMPTION: The interview process at TVH is designed to assess the candidate's skills, experiences, and cultural fit, with a focus on finding the best match for the role and the team.
🛠️ Tools & Technologies
- Wrike (project management software)
- ServiceNow (IT service management platform)
- Medius (procure-to-pay automation platform)
- Excel (spreadsheet software)
- XTM (translation management system)
ASSUMPTION: The tools and technologies listed above are subject to change based on the team's needs and priorities.
👔 Cultural Fit Considerations
Company Values:
- Customer focus: TVH prioritizes understanding and meeting the needs of its customers, both internal and external.
- Innovation: TVH encourages continuous improvement and embraces new ideas and technologies to drive growth and success.
- Collaboration: TVH fosters a culture of teamwork and open communication, with a strong emphasis on supporting and learning from one another.
Work Style:
- TVH values a proactive and solution-oriented approach to work, with a focus on taking initiative and driving results.
- The company encourages a healthy work-life balance, with flexible working hours and a focus on employee well-being.
- TVH's culture is characterized by a strong sense of community and a commitment to supporting the growth and development of its employees.
Self-Assessment Questions:
- Do you have strong organizational skills and the ability to manage multiple priorities and deadlines effectively?
- Are you comfortable working with various teams and stakeholders, and able to adapt your communication style to meet their needs?
- Do you have a proactive mindset and the ability to take initiative and drive results in a dynamic and changing environment?
ASSUMPTION: Candidates who align with TVH's values and work style are more likely to succeed in the role and contribute to the company's continued growth and success.
⚠️ Potential Challenges
- The role may require working with tight deadlines and managing multiple priorities, which can be challenging for candidates who struggle with time management or organization.
- The role involves working with various teams and stakeholders, which may require candidates to adapt their communication style and approach to meet their needs.
- The role may require occasional overtime or flexible working hours to accommodate project deadlines or team needs.
- The role is based in Waregem, Belgium, which may require candidates to relocate or commute, depending on their current location.
ASSUMPTION: The potential challenges listed above are subject to the candidate's skills, experiences, and the team's needs and priorities.
📈 Similar Roles Comparison
- Compared to other marketing operations roles, this position places a stronger emphasis on administrative and operational support, with a focus on process improvement and stakeholder engagement.
- In the Belgian market, TVH is a well-established and respected employer, offering competitive salaries and benefits packages for entry-level positions.
- Career progression opportunities within TVH may be limited for entry-level roles, but the company's focus on internal mobility and growth can provide avenues for advancement.
ASSUMPTION: The comparison points listed above are subject to the candidate's skills, experiences, and the overall market context.
📝 Sample Projects
- Implementing a new project management tool to streamline workflows and improve collaboration within the Marketing Operations team.
- Developing and executing a communication plan to improve internal stakeholder engagement and awareness of the Marketing Operations team's activities and achievements.
- Managing a large-scale event or conference, requiring coordination with external vendors, speakers, and attendees, as well as internal teams and stakeholders.
ASSUMPTION: The sample projects listed above are intended to illustrate the types of responsibilities and initiatives the Marketing Operations/Admin Coordinator may be involved in, but the actual projects and tasks may vary based on the team's needs and priorities.
❓ Key Questions to Ask During Interview
- Can you describe the team structure and dynamics within the Marketing Operations team, and how this role fits into the overall organization?
- How does the Marketing Operations team collaborate with other departments and stakeholders within TVH, and what are the key priorities for this role in supporting those relationships?
- What are the most important qualities and skills for success in this role, and how do they align with TVH's company culture and values?
- What opportunities are there for growth and development within the Marketing Operations team or other departments at TVH, and how does the company support the career progression of its employees?
- What is the work-life balance like at TVH, and how does the company support the well-being and work-life balance of its employees?
ASSUMPTION: The key questions listed above are designed to help candidates better understand the role, the team, and the company, and to assess their fit for the position and the organization's culture.
📌 Next Steps for Applicants
To apply for this position:
- Submit your application through the provided link.
- Tailor your resume and cover letter to highlight your relevant skills and experiences for this role, and demonstrate your understanding of TVH's business and the role's responsibilities.
- Prepare examples of your administrative and operational experiences and how they have contributed to process improvement or stakeholder engagement.
- If you are selected for an interview, be prepared to discuss your experiences and qualifications in detail, and to ask thoughtful questions about the role and the company.
- Follow up with the hiring manager or HR representative within one week of your interview to express your appreciation for the opportunity and reiterate your interest in the position.
⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
