- Job Title: Operations Support NA Communications
- Company: Bayer
- Location: Hanover, New Jersey, United States
- Job Type: On-site, Full-time
- Category: Operations, Administration
- Date Posted: April 28, 2025
🚀 Job Overview
Key aspects of this role include:
- Administrative Support: Providing administrative support to executive leaders, including report preparation, meeting coordination, and correspondence management.
- Project Management: Assisting in project planning and execution, ensuring projects are completed on time and within budget.
- Travel Management: Coordinating business travel arrangements and processing expense reports.
- Database Management: Maintaining departmental databases and developing materials of importance to the department.
- Budget Tracking: Experience in tracking budgets for department, working in SAP.
ASSUMPTION: This role requires a high level of organization, multitasking, and attention to detail. The ideal candidate will have experience working in a fast-paced environment and be comfortable managing multiple priorities.
📋 Key Responsibilities
- Administrative Support:
- Assembles and analyzes information; prepares reports, manuals, agendas, correspondence.
- Establishes and maintains departmental databases (Teams/DLs) and develops materials of importance to department.
- Assists in meeting planning and preparation work needed, i.e., drafting agendas and broader communications, coordinating travel etc.
- Coordinates details of departmental meetings and/or on and offsite conferences and events.
- Maintains best practices for Comms department.
- Actively engages with the administration and ops community to leverage best practices and enable efficiencies in the team.
- Manages business travel arrangements.
- Screens/redirects calls, takes messages, handles mail.
- Coordinates activities across departments and follows up to ensure that requests are carried out.
- Processes expense reports.
- Processes SOWs, Pos and payment of invoices.
- Experience in tracking budgets for department, working in SAP.
- Project Management:
- Assists in meeting planning and preparation work needed, i.e., drafting agendas and broader communications, coordinating travel etc.
- Coordinates details of departmental meetings and/or on and offsite conferences and events.
ASSUMPTION: The role may require occasional overtime to meet project deadlines or cover for other team members.
🎯 Required Qualifications
- Education: High school diploma or equivalent.
- Experience: 10+ years of relevant experience in executive and/or operations support.
- Required Skills:
- Proficiency in PC applications such as Teams, Word, Excel and PowerPoint.
- Strong interpersonal skills.
- Highly organized and efficient.
- Self-directed, takes initiative and follows through. Reliable. Able to work with employees at all levels of the organization. Can do attitude and acts like an owner.
Preferred Qualifications:
- 10 years’ relevant experience as a strong executive and/or operations support.
- Experienced in SAP - Ariba, Concur; Fieldglass.
ASSUMPTION: While not required, experience with SAP and related tools can be beneficial for this role.
💰 Compensation & Benefits
- Salary Range: $80,000 - $120,000 per year (based on industry standards for similar roles and experience levels in the New Jersey area)
- Benefits:
- Comprehensive health, dental, and vision plans.
- Retirement savings plans (401k) with company match.
- Generous paid time off (vacation, sick, and holidays).
- Employee discounts on Bayer products.
- Tuition assistance and professional development opportunities.
- Employee assistance programs.
- Working Hours: Full-time, 40 hours per week, with flexibility to work overtime as needed.
ASSUMPTION: The salary range provided is an estimate based on industry standards and may vary depending on the candidate's experience and qualifications.
📌 Applicant Insights
🔍 Company Context
- Industry: Chemical Manufacturing
- Company Size: 10,001+ employees
- Founded: 1863 (as Bayer AG)
- Company Description: Bayer is a global enterprise with core competencies in the life science fields of healthcare and nutrition. They design their products and services to serve the most essential human needs of health and nutrition, while also addressing global challenges presented by a growing and aging population.
- Company Specialties: Pharmaceuticals, Consumer Health, Crop Science, Life Sciences, Research, Innovation, Sustainability, Health Care, Digital Farming, Food Security, Science For Better, and Innovation.
📊 Role Analysis
- Career Level: Mid-career to senior-level role, offering opportunities for growth and advancement within the organization.
- Reporting Structure: This role reports directly to the executive leader(s) it supports.
- Work Arrangement: On-site, full-time position with flexibility to work overtime as needed.
- Growth Opportunities: Potential for career progression within the Operations or related departments, as well as opportunities to take on more responsibilities or move into management roles.
ASSUMPTION: This role offers a unique opportunity to gain valuable experience working directly with executive leaders and contributing to strategic projects.
🌍 Location & Work Environment
- Office Type: Corporate headquarters with a modern, collaborative work environment.
- Office Location(s): 100 Bayer Blvd, Whippany, NJ 07981, United States
- Geographic Context: Whippany is a suburban town in Morris County, New Jersey, with a population of approximately 13,000 people. It offers a mix of residential and commercial areas, with easy access to major highways and public transportation.
- Work Schedule: Monday-Friday, 9:00 AM - 5:00 PM, with flexibility to work overtime as needed.
ASSUMPTION: The work environment is professional and supportive, with a focus on collaboration and teamwork.
💼 Interview & Application Insights
- Typical Process:
1. Online application review.
2. Phone or video screening.
3. In-person or virtual interview with hiring manager and/or team members.
4. Final interview with executive leader(s) or HR representative.
- Key Assessment Areas:
1. Organizational skills and attention to detail.
2. Ability to manage multiple priorities and work under pressure.
3. Interpersonal skills and communication.
4. Problem-solving skills and initiative.
- Application Tips:
1. Tailor your resume and cover letter to highlight relevant experience and skills for this role.
2. Prepare for behavioral interview questions that focus on your problem-solving skills, initiative, and ability to manage multiple priorities.
3. Research Bayer and the role to demonstrate your understanding of the company and its mission.
- ATS Keywords: Operations support, administrative support, project management, executive support, meeting coordination, database management, SAP, Ariba, Concur, Fieldglass.
ASSUMPTION: The interview process may vary depending on the specific needs of the department or executive leader(s) the role supports.
🛠️ Tools & Technologies
- Microsoft Office Suite (Teams, Word, Excel, PowerPoint)
- SAP (Ariba, Concur, Fieldglass)
- Other relevant software and tools as needed for the role
ASSUMPTION: Proficiency in the mentioned tools and software is required for this role.
👔 Cultural Fit Considerations
- Company Values: Bayer's values include "Science For a Better Life," "Integrity," "Flexibility," "Responsibility," and "Openness."
- Work Style: Bayer fosters a collaborative, inclusive, and innovative work environment. Employees are encouraged to take initiative, work independently, and contribute to a positive team culture.
- Self-Assessment Questions:
1. How do your personal values align with Bayer's company values?
2. Describe a time when you had to manage multiple priorities and work under pressure. How did you handle it?
3. How do you approach learning new tools and technologies to improve your work efficiency?
ASSUMPTION: Bayer seeks candidates who are a strong cultural fit and align with their values and work style.
⚠️ Potential Challenges
- Workload: The role may require managing multiple priorities and working overtime to meet project deadlines or cover for other team members.
- Confidentiality: The role involves working with sensitive information and maintaining strict confidentiality.
- Adaptability: The role may require adjusting to changes in priorities, projects, or work arrangements as needed.
ASSUMPTION: These challenges can be managed effectively by a well-organized, adaptable, and proactive individual.
📈 Similar Roles Comparison
- Role Differences: This role focuses on administrative and project support for executive leaders, while similar roles may involve more specialized or technical tasks, or support for other departments or teams.
- Industry Context: The pharmaceutical and chemical manufacturing industries are highly regulated and competitive. This role offers an opportunity to gain experience in a dynamic and fast-paced environment.
- Career Path Comparison: This role can serve as a stepping stone to more senior-level or management positions within the Operations or related departments, or provide valuable experience for a transition to other functional areas within the company.
ASSUMPTION: This role offers a unique opportunity to develop skills and gain experience that can be valuable for a variety of career paths.
📝 Sample Projects
- Coordinating a large-scale conference or event for executive leaders and external stakeholders.
- Developing and maintaining departmental databases to improve efficiency and data accuracy.
- Managing a complex project involving multiple stakeholders and tight deadlines.
ASSUMPTION: These sample projects illustrate the diverse and challenging nature of the role, requiring strong organizational skills, adaptability, and attention to detail.
❓ Key Questions to Ask During Interview
- What are the most pressing priorities for the executive leader(s) this role supports?
- How does this role fit into the overall organizational structure and strategy?
- What are the key challenges facing the department or executive leader(s) in the near future, and how can this role contribute to addressing them?
- What opportunities are there for professional development and growth within the role or the department?
- How does Bayer support work-life balance for employees in this role?
ASSUMPTION: These questions can help applicants better understand the role's context, expectations, and potential for growth.
📌 Next Steps for Applicants
- To apply for this position:
1. Submit your application through the provided link: [Application URL]
2. Tailor your resume and cover letter to highlight relevant experience and skills for this role.
3. Prepare for behavioral interview questions that focus on your problem-solving skills, initiative, and ability to manage multiple priorities.
4. Research Bayer and the role to demonstrate your understanding of the company and its mission.
5. Follow up with the hiring manager or HR representative within one week of your application, if you have not heard back.
⚠️ Disclaimer: This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.
