Promotional Marketing Assistant – Community Events

📌 Core Information

🔹 Job Title: Promotional Marketing Assistant – Community Events

🔹 Company: IMS

🔹 Location: Fremont, California

🔹 Job Type: Full-time

🔹 Category: Marketing & Advertising

🔹 Date Posted: June 21, 2025

🔹 Experience Level: Entry-level (0-2 years)

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Supporting event-based marketing strategies for nonprofit clients and social causes
• Representing clients at community events, festivals, and local campaigns
• Engaging with diverse populations and communicating key messaging
• Collaborating with the marketing and outreach team to ensure event success
• Gathering contact information, surveys, and feedback for post-event reporting

ASSUMPTION: This role requires a high-energy, people-oriented individual who thrives in face-to-face settings and wants to make a difference in local communities.

📋 Key Responsibilities

✅ Assist in planning, coordinating, and executing community-based promotional events

✅ Represent nonprofit clients and social causes at tabling events, festivals, pop-ups, and local campaigns

✅ Distribute branded materials, engage event attendees, and communicate key messaging

✅ Set up event displays, booths, and outreach stations

✅ Help gather contact information, surveys, and feedback from community members

✅ Collaborate with the marketing and outreach team to ensure event success and brand consistency

✅ Track outreach performance, attendance, and outcomes for post-event reporting

ASSUMPTION: This role involves working in public spaces, engaging with diverse populations, and being adaptable in fast-paced, high-energy environments.

🎯 Required Qualifications

Education: High school diploma or equivalent

Experience: Some experience in event planning, promotions, or customer service is a plus

Required Skills:

• Passion for community development, nonprofit work, and social change
• Outgoing personality with strong communication and interpersonal skills
• Comfortable working in public spaces and engaging with diverse populations
• Organized, dependable, and adaptable in fast-paced, high-energy environments
• Ability to lift up to 25 lbs for event setup and teardown

Preferred Skills:

• Bilingual skills (Spanish, Cantonese, Tagalog, etc.)

ASSUMPTION: Bilingual skills are highly desirable for this role, as they can help reach a broader range of community members.

💰 Compensation & Benefits

Salary Range: $50,000 - $75,000 per year (Based on industry standards for entry-level marketing roles in the Bay Area)

Benefits:

• Opportunities for career advancement within a growing mission-focused agency

Working Hours: Full-time, with some evenings and weekends depending on event schedules

ASSUMPTION: The salary range is estimated based on industry standards for entry-level marketing roles in the Bay Area. Benefits information was not provided in the original job listing.

📌 Applicant Insights

🔍 Company Context

Industry: Advertising Services

Company Size: 2-10 employees (Small, close-knit team with opportunities for growth)

Founded: 1996 (Established company with a long history in the industry)

Company Description:

• Purpose-driven marketing and advertising firm based in the Bay Area
• Focused on creating impact through nonprofit partnerships, social justice campaigns, and community engagement
• Helps amplify the missions of local organizations by designing and delivering strategic outreach and promotional marketing at the grassroots level

Company Specialties:

• Nonprofit marketing and outreach
• Community engagement and event planning
• Social justice campaigns and advocacy efforts

Company Website: imsmarketinginc.com

ASSUMPTION: IMS is a mission-focused agency that values creativity, collaboration, and making a difference in local communities.

📊 Role Analysis

Career Level: Entry-level (0-2 years of experience)

Reporting Structure: This role reports directly to the marketing and outreach team

Work Arrangement: On-site, with some evenings and weekends depending on event schedules

Growth Opportunities:

• Gain valuable skills in event marketing, nonprofit outreach, and public communications
• Opportunities for career advancement within a growing mission-focused agency

ASSUMPTION: This role offers excellent opportunities for professional growth and development within the marketing and advertising industry.

🌍 Location & Work Environment

Office Type: On-site, with events held at various locations throughout the Bay Area

Office Location(s): Fremont, California

Geographic Context:

• The Bay Area is known for its diverse communities, vibrant culture, and strong nonprofit sector
• Fremont is a city in the East Bay with a population of over 230,000 people
• The Bay Area offers numerous opportunities for community engagement and event planning

Work Schedule: Full-time, with some evenings and weekends depending on event schedules

ASSUMPTION: The Bay Area's diverse communities and strong nonprofit sector provide ample opportunities for event planning and community engagement.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screen with the hiring manager
• In-person or virtual interview with the marketing and outreach team
• Background check and reference checks

Key Assessment Areas:

• Communication and interpersonal skills
• Adaptability and dependability in fast-paced environments
• Passion for community development and nonprofit work
• Problem-solving skills and ability to think on your feet

Application Tips:

• Highlight any relevant experience in event planning, promotions, or customer service
• Demonstrate your passion for community development and nonprofit work in your cover letter
• Showcase your strong communication and interpersonal skills in your interview

ATS Keywords: Community development, nonprofit work, social change, event planning, promotions, customer service, organizational skills, dependability, adaptability, bilingual skills

ASSUMPTION: The interview process will focus on assessing the candidate's communication skills, adaptability, and passion for community development and nonprofit work.

🛠️ Tools & Technologies

• Event planning and management software (e.g., Eventbrite, Cvent)
• Customer relationship management (CRM) software (e.g., Salesforce, HubSpot)
• Social media platforms (e.g., Facebook, Instagram, Twitter)
• Microsoft Office Suite (Word, Excel, PowerPoint)

ASSUMPTION: The tools and technologies required for this role are standard for the marketing and advertising industry.

👔 Cultural Fit Considerations

Company Values:

• Purpose-driven: We are committed to making a difference in local communities through our work
• Collaborative: We value creativity, teamwork, and open communication
• Adaptable: We thrive in fast-paced, high-energy environments and are always looking for new ways to improve

Work Style:

• Face-to-face: This role involves working directly with community members and event attendees
• Flexible: Some evenings and weekends may be required depending on event schedules
• Team-oriented: Collaboration with the marketing and outreach team is essential for event success

Self-Assessment Questions:

• Do I have a genuine passion for community development and nonprofit work?
• Am I comfortable working in public spaces and engaging with diverse populations?
• Can I thrive in a fast-paced, high-energy environment and adapt to changing circumstances?

ASSUMPTION: IMS values individuals who are passionate about making a difference, collaborative, and adaptable in fast-paced environments.

⚠️ Potential Challenges

• Working evenings and weekends depending on event schedules
• Adapting to various event environments and populations
• Managing multiple tasks and priorities during events
• Occasionally lifting heavy objects (up to 25 lbs) for event setup and teardown

ASSUMPTION: These challenges are inherent to the nature of event planning and community engagement, and successful candidates will be adaptable and dependable in these situations.

📈 Similar Roles Comparison

• This role focuses on community-based promotional events, while related positions may focus on digital marketing, branding, or other aspects of marketing and advertising
• Industry-specific context: The nonprofit sector offers unique opportunities for community engagement and social impact
• Career path comparison: This role can lead to career advancement within a growing mission-focused agency

ASSUMPTION: This role offers a unique opportunity to make a difference in local communities through event planning and community engagement.

📝 Sample Projects

• Planning and executing a community-based promotional event for a local nonprofit organization
• Representing a social cause at a festival or fair, engaging attendees, and gathering feedback
• Collaborating with the marketing and outreach team to ensure event success and brand consistency

ASSUMPTION: These sample projects demonstrate the key responsibilities and required skills for this role.

❓ Key Questions to Ask During Interview

• What are the most rewarding aspects of working in this role?
• How does the marketing and outreach team support event planning and execution?
• What opportunities are there for professional growth and development within the company?
• How does the company measure the success of community-based promotional events?
• What is the work environment like, and how does the team collaborate to achieve event success?

ASSUMPTION: These questions will help applicants better understand the role, the company culture, and the opportunities for professional growth.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume to highlight relevant experience in event planning, promotions, or customer service
• Write a cover letter expressing your passion for community development and nonprofit work
• Prepare examples of your event planning or community engagement experience, if applicable
• Follow up with the hiring manager one week after submitting your application to express your interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.