Senior Event Marketer

📌 Core Information

🔹 Job Title: Senior Event Marketer

🔹 Company: Pinecone

🔹 Location: San Francisco, California, United States (Remote)

🔹 Job Type: Full-Time

🔹 Category: Marketing

🔹 Date Posted: May 7, 2025

🔹 Experience Level: 5-10 years

🔹 Remote Status: Remote (with frequent travel)

🚀 Job Overview

Key aspects of this role include:

• Planning and executing demand generation events, corporate events, and user summits
• Managing event logistics, vendor coordination, and attendee management
• Collaborating cross-functionally with various teams within the organization
• Tracking and attributing event attendees to pipeline and revenue
• Speaking to sales reps during enablement sessions and fielding Q&A

ASSUMPTION: This role requires strong organizational skills, attention to detail, and the ability to work well under pressure in a fast-paced environment.

📋 Key Responsibilities

✅ Coordinate and execute demand generation events, corporate events, and user summits

✅ Manage event logistics, including venue selection, accommodation arrangements, and vendor coordination

✅ Manage registration and attendee list uploads into CRM, as well as manage reminders and follow-ups for events

✅ Work with Growth & RevOps to track and attribute event attendees to pipeline and revenue

✅ Collaborate with cross-functional teams to ensure successful event delivery

✅ Coordinate with speakers, vendors, and attendees to facilitate a smooth event experience

✅ Develop and maintain comprehensive event plans, timelines, and budgets

✅ Manage event registration processes, attendee communications, and on-site check-in procedures

✅ Oversee event setup, tear-down, and on-site coordination with vendors and staff

✅ Source and manage relationships with event vendors, including venues, caterers, audio-visual providers, and printers

✅ Negotiate contracts and ensure vendors meet established requirements and deadlines

✅ Coordinate the production of printed materials, signage, and other physical event collaterals

✅ Arrange travel and accommodation for speakers, staff, and attendees as required

✅ Coordinate transportation and logistical arrangements for events

✅ Ensure compliance with travel policies and budget guidelines

ASSUMPTION: This role requires frequent travel (25%-35%) for on-site event coordination.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Event Planning, or a related field (or equivalent experience)

Experience: Minimum of 5+ years of experience in event planning and coordination, preferably in a corporate or marketing environment

Required Skills:

• Proven experience in event planning and coordination
• Strong project management skills
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize effectively
• Familiarity with tracking and attribution within Salesforce & Hubspot (a plus)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications
• Willingness to travel extensively, both domestically and internationally

Preferred Skills:

• Familiarity with event management software and tools
• Experience in managing vendors and producing printed materials

ASSUMPTION: Candidates with experience in a corporate or marketing environment and familiarity with event management software will be highly competitive for this role.

💰 Compensation & Benefits

Salary Range: $140,000 - $160,000 per year (based on industry standards for a Senior Event Marketer with 5-10 years of experience)

Benefits:

• Comprehensive health coverage including Medical, Dental, Vision
• Free mental health therapy sessions; free One Medical, Tela-doc, and Health Advocate subscriptions
• Cost-savings on gynecology, fertility, and family-building care
• Equity award
• 401(k)
• Flexible time off
• Paid parental leave
• Annual Department Retreat
• WFH Equipment Stipend

Working Hours: Full-time, with flexible hours and frequent travel required

ASSUMPTION: The salary range provided is an estimate based on industry standards for a Senior Event Marketer with 5-10 years of experience. Actual compensation may vary based on factors such as skills, experience, and market conditions.

📌 Applicant Insights

🔍 Company Context

Industry: Software Development

Company Size: 51-200 employees (Mid-sized company with a startup-like culture)

Founded: 2019

Company Description:

• Pinecone is the leading vector database for building accurate and performant AI applications at scale in production
• The company's mission is to make AI knowledgeable, enabling customers to ship AI applications faster and more confidently
• Pinecone is based in New York and has raised $138M in funding from Andreessen Horowitz, ICONIQ, Menlo Ventures, and Wing Venture Capital

Company Specialties:

• Vector Database
• AI Applications
• AI Knowledge Graphs

Company Website: pinecone.io

ASSUMPTION: Pinecone is a mid-sized, fast-growing company with a strong focus on innovation and customer success.

📊 Role Analysis

Career Level: Senior (5-10 years of experience)

Reporting Structure: This role reports directly to the Head of Marketing

Work Arrangement: Remote with frequent travel (25%-35%) for on-site event coordination

Growth Opportunities:

• Potential to grow into a leadership role within the marketing department
• Opportunity to work on high-impact events and make a significant contribution to the company's success
• Chance to learn and develop skills in event planning, marketing, and project management

ASSUMPTION: This role offers significant growth potential for the right candidate, with opportunities to advance within the marketing department and make a meaningful impact on the company's success.

🌍 Location & Work Environment

Office Type: Remote-first with an office in San Francisco, California

Office Location(s): San Francisco, California

Geographic Context:

• San Francisco is a major tech hub with a vibrant startup ecosystem
• The city offers a diverse range of cultural attractions, neighborhoods, and outdoor activities
• San Francisco has a Mediterranean climate with cool, foggy summers and mild, rainy winters

Work Schedule: Full-time, with flexible hours and frequent travel required

ASSUMPTION: The remote-first work environment at Pinecone offers flexibility and work-life balance, with the opportunity to travel and collaborate with team members in person as needed.

💼 Interview & Application Insights

Typical Process:

• Phone or video screen with the hiring manager
• In-depth interview with the marketing team
• Final interview with the Head of Marketing
• Background check and offer

Key Assessment Areas:

• Event planning and coordination skills
• Project management skills
• Communication and interpersonal skills
• Attention to detail and organizational skills
• Familiarity with event management software and tools

Application Tips:

• Highlight your relevant event planning experience and achievements
• Tailor your resume and cover letter to emphasize your skills and qualifications for this role
• Prepare examples of successful events you've planned and executed, including any challenges you faced and how you overcame them
• Research Pinecone's mission, values, and company culture to demonstrate your fit for the role

ATS Keywords: Event Planning, Event Coordination, Marketing Events, Corporate Events, User Summits, Event Management, Vendor Management, Logistics, Travel Coordination, CRM, Salesforce, Hubspot

ASSUMPTION: The application process at Pinecone is designed to assess candidates' skills and qualifications for the role, with a focus on event planning and coordination experience and cultural fit.

🛠️ Tools & Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Event management software (e.g., Cvent, Eventbrite, Bizzabo)
• CRM software (e.g., Salesforce, Hubspot)
• Project management tools (e.g., Asana, Trello, Monday.com)

ASSUMPTION: Familiarity with event management software, CRM software, and project management tools is highly desirable for this role.

👔 Cultural Fit Considerations

Company Values:

• Customer-centric
• Innovative
• Collaborative
• Data-driven
• Inclusive

Work Style:

• Remote-first with a flexible work environment
• Fast-paced and dynamic, with a focus on results and impact
• Collaborative and cross-functional, with a strong emphasis on teamwork and communication

Self-Assessment Questions:

• Do you thrive in a fast-paced, dynamic environment with a focus on results and impact?
• Are you comfortable working remotely and collaborating with team members in different time zones?
• Do you have strong communication and interpersonal skills, with the ability to build and maintain relationships with vendors, speakers, and attendees?

ASSUMPTION: Pinecone values candidates who are customer-centric, innovative, collaborative, data-driven, and inclusive, with a strong work ethic and a results-driven mindset.

⚠️ Potential Challenges

• Frequent travel (25%-35%) for on-site event coordination may be challenging for some candidates
• The fast-paced, dynamic work environment may be overwhelming for candidates who prefer a more structured or predictable work environment
• The role requires strong attention to detail and the ability to manage multiple events simultaneously, which may be challenging for candidates who struggle with multitasking or organization
• The role may require working non-standard hours, including evenings and weekends, to coordinate with vendors, speakers, and attendees in different time zones

ASSUMPTION: These challenges are inherent to the nature of the role and may be mitigated by effective time management, prioritization, and communication skills.

📈 Similar Roles Comparison

• This role differs from related positions in its focus on demand generation events, corporate events, and user summits, rather than a broader range of marketing events
• Industry-specific context: Pinecone operates in the software development industry, with a focus on vector databases and AI applications
• Career path comparison: This role offers growth potential within the marketing department, with opportunities to advance to leadership positions

ASSUMPTION: This role is unique in its focus on demand generation events, corporate events, and user summits, with a strong emphasis on results and impact.

📝 Sample Projects

• Planning and executing a large-scale user summit, including vendor coordination, speaker management, and attendee communication
• Managing a series of demand generation events, including tracking and attribution of event attendees to pipeline and revenue
• Collaborating with cross-functional teams to plan and execute a corporate event, including logistics, vendor coordination, and on-site management

ASSUMPTION: These sample projects are representative of the types of events and responsibilities that the Senior Event Marketer at Pinecone may be expected to manage.

❓ Key Questions to Ask During Interview

• What are the key priorities for this role in the first 30, 60, and 90 days?
• How does this role fit into the overall marketing strategy and roadmap for Pinecone?
• What are the most challenging aspects of this role, and how can I best prepare to succeed in them?
• What opportunities are there for growth and development within the marketing department and the company as a whole?
• How does Pinecone support work-life balance for employees, particularly those in remote or hybrid roles?

ASSUMPTION: These questions are designed to provide insight into the role's priorities, challenges, and growth opportunities, as well as the company's culture and work-life balance policies.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant event planning experience and skills
• Prepare examples of successful events you've planned and executed, including any challenges you faced and how you overcame them
• Research Pinecone's mission, values, and company culture to demonstrate your fit for the role
• Follow up with the hiring manager one week after submitting your application to inquire about the status of your application

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.