Video PMO Associate

📌 Core Information

🔹 Job Title: Video PMO Associate

🔹 Company: Elastic

🔹 Location: Costa Rica

🔹 Job Type: Full-Time

🔹 Category: Marketing

🔹 Date Posted: July 30, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site (Costa Rica)

🚀 Job Overview

Key aspects of this role include:

• Managing the Video Team’s day-to-day projects and resource allocation
• Establishing and maintaining project timelines and budgets
• Communicating effectively with stakeholders and team members
• Improving processes and driving efficiency for the video team

ASSUMPTION: This role requires a high level of organization, strong communication skills, and the ability to manage multiple projects concurrently.

📋 Key Responsibilities

✅ Own the video team’s project intake: Vet all project requests, prioritize the team’s workload, and handle the proper allocation of video resources externally and internally

✅ Manage video project timelines from start to finish, ensuring that all team needs are met on time and within budget

✅ Follow up consistently with team members to ensure efficient progress on projects

✅ Drive proactive communication with all stakeholders and resources to ensure timely reviews and approvals

✅ Maintain up-to-date, weekly, monthly, and quarterly Project Status reports

✅ Improve the process. Collaboratively work to improve process and efficiency for the video team and its cross-functional partners. Continually strive to streamline current processes, through new tools or automation

ASSUMPTION: This role involves a high degree of multitasking and requires strong prioritization skills to manage multiple projects and deadlines.

🎯 Required Qualifications

Education: Bachelor's degree in Marketing, Communications, or a related field

Experience: 2-3 years of experience in project management, video production, or a related field

Required Skills:

• Strong organizational skills with a proven ability to successfully support projects and see them through completion
• Familiarity with video production processes and project timeline development
• Ability to adapt to work in a fast-paced environment and adapt to change
• Fast learner and forward thinking, as well as highly organized and engaged
• Demonstrated ability to balance multiple projects concurrently
• Experience with project management software (experience with Workfront a plus)
• Excellent, proactive communication skills with an ability to lead meetings and drive alignment
• Ability to build effective work relationships with cross-functional teams
• Love for process and understanding of how to map out team processes/timelines, improve upon them, and iterate

Preferred Skills:

• Experience in advertising, design, video production, or a marketing agency setting preferred, or previous experience working in a fast-paced internal creative services environment

ASSUMPTION: While a degree in a related field is preferred, relevant experience and a strong portfolio may be considered in lieu of a degree.

💰 Compensation & Benefits

Salary Range: $60,000 - $80,000 USD per year (based on industry standards for the role, experience level, and location)

Benefits:

• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Working Hours: Full-time (40 hours per week)

ASSUMPTION: The salary range provided is an estimate based on industry standards and may vary depending on the candidate's experience and qualifications.

📌 Applicant Insights

🔍 Company Context

Industry: Software Development

Company Size: 1,001-5,000 employees

Founded: 2012

Company Description:

• Elastic is the Search AI Company that enables everyone to find the answers they need in real time, using all their data, at scale
• The Elastic Search AI Platform brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter
• Elastic’s solutions for search, observability, and security are built on the Elastic Search AI Platform

Company Specialties:

• Big Data
• AWS
• Kibana
• Observability
• APM
• Search
• Distributed
• Lucene
• Database
• Open Source
• Cloud
• SIEM
• Security
• Logging
• Analytics
• Elasticsearch
• App Search
• Site Search
li>Enterprise Search
• and ELK

Company Website: www.elastic.co

ASSUMPTION: Elastic is a well-established company in the software development industry, with a strong focus on search and AI technologies.

📊 Role Analysis

Career Level: Mid-level

Reporting Structure: This role reports directly to the Video Director

Work Arrangement: On-site in Costa Rica, with potential for remote work

Growth Opportunities:

• Potential to advance to a Video Project Manager role with more team leadership responsibilities
• Opportunities to work on high-impact projects and gain exposure to various aspects of the business
• Chance to learn and develop skills in project management, video production, and marketing

ASSUMPTION: This role offers significant growth potential for the right candidate, with opportunities to learn and advance within the organization.

🌍 Location & Work Environment

Office Type: Modern, collaborative office space

Office Location(s): 88 Kearny St, San Francisco, California 94108, US; Keizersgracht 281, Amsterdam, North Holland 1016, NL; 45 W. 27th St., New York, New York City 10001, US; 5 Southampton Street, London, England, GB; and other global locations

Geographic Context:

• Costa Rica is known for its beautiful landscapes, biodiversity, and friendly culture
• The cost of living in Costa Rica is generally lower than in the United States and many other developed countries
• The country has a stable political environment and a growing economy

Work Schedule: Full-time, with flexible hours and the opportunity for remote work

ASSUMPTION: The location of this role in Costa Rica offers a unique opportunity to live and work in a beautiful, culturally rich environment while enjoying a lower cost of living.

💼 Interview & Application Insights

Typical Process:

• Online application and resume screening
• Phone or video screening with the HR team
• In-depth interview with the Video Director and other team members
• Final interview with the hiring manager
• Background check and offer

Key Assessment Areas:

• Project management skills and experience
• Communication and stakeholder management skills
• Problem-solving and process improvement abilities
• Adaptability and flexibility in a fast-paced environment
• Cultural fit and alignment with company values

Application Tips:

• Tailor your resume and cover letter to highlight your relevant project management experience and skills
• Be prepared to discuss your experience with video production processes and project timeline development
• Demonstrate your ability to manage multiple projects concurrently and balance competing priorities
• Showcase your strong communication skills and ability to drive alignment with stakeholders
• Prepare questions to ask the interviewer about the team, company culture, and growth opportunities

ATS Keywords: Project Management, Video Production, Time Management, Communication, Organization, Stakeholder Management, Process Improvement, Team Collaboration, Resource Allocation, Project Tracking, Creative Services, Adaptability, Problem Solving, Meeting Leadership, Cross-Functional Collaboration, Proactive Communication

ASSUMPTION: The interview process for this role will focus on assessing the candidate's project management skills, communication abilities, and cultural fit with the team and company.

🛠️ Tools & Technologies

• Workfront (preferred)
• Asana
• Trello
• Microsoft Project
• Slack
• Google Workspace

ASSUMPTION: Familiarity with project management software is required for this role, with a preference for experience with Workfront.

👔 Cultural Fit Considerations

Company Values:

• Customer Obsessed
• Open and Inclusive
• Curious and Learning
• Humble and Collaborative
• Impactful and Accountable

Work Style:

• Fast-paced and dynamic
• Collaborative and team-oriented
• Adaptable and flexible
• Data-driven and results-focused
• Customer-centric and user-focused

Self-Assessment Questions:

• Do you thrive in a fast-paced, dynamic environment?
• Are you an effective communicator and collaborator?
• Do you have a strong customer focus and a desire to drive results?
• Are you curious and open to learning new tools and processes?
• Do you embrace a humble and collaborative work style?

ASSUMPTION: Candidates who are a strong cultural fit with Elastic's values and work style will be most successful in this role.

⚠️ Potential Challenges

• Managing multiple projects and deadlines simultaneously can be stressful and demanding
• Working with cross-functional teams and stakeholders may require strong communication and diplomatic skills
• Adapting to change and new processes may be required in a fast-paced environment
• Living and working in Costa Rica may present cultural and language barriers for some candidates

ASSUMPTION: The Video PMO Associate role may present unique challenges, but it also offers significant opportunities for growth and learning.

📈 Similar Roles Comparison

• This role is similar to a Video Project Manager or Production Coordinator position in a marketing agency or production company
• However, this role is unique in its focus on process improvement and cross-functional collaboration within a larger organization
• Career progression may differ from more traditional production roles, with opportunities to advance into project management or marketing leadership positions

ASSUMPTION: While this role shares similarities with other video production and project management roles, its unique focus on process improvement and cross-functional collaboration sets it apart.

📝 Sample Projects

• Managing the production of a series of customer testimonial videos for Elastic's website and social media channels
• Coordinating the creation of a promotional video for an upcoming product launch, working with external creative partners and internal stakeholders
• Developing and implementing a new project tracking system to improve efficiency and transparency within the video team

ASSUMPTION: The Video PMO Associate role involves a wide range of projects, from creative production to process improvement initiatives.

❓ Key Questions to Ask During Interview

• Can you describe the team structure and dynamics of the Video Team?
• How does the Video Team collaborate with other departments and stakeholders within the organization?
• What are the most challenging aspects of this role, and how can I best prepare for them?
• What opportunities are there for growth and development within the Video Team and the broader organization?
• How does Elastic support work-life balance for its employees, particularly those working remotely?

ASSUMPTION: Asking thoughtful questions during the interview process demonstrates your interest in the role and commitment to success.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight your relevant project management experience and skills
• Prepare for your interview by researching Elastic's company culture and values
• Prepare questions to ask the interviewer about the team, company culture, and growth opportunities
• Follow up with the hiring manager within 48 hours after your interview to express your appreciation and reiterate your interest in the role

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.